01-23-2006 (Parks & Recreation) Minutes MINUTES
CITY OF WYLIE
PARKS AND RECREATION BOARD
Monday, January 23, 2006 — 6:30 p.m.
Wylie Municipal Complex—Council Conference Room
2000 State Highway 78 North
CALL TO ORDER
Board Member Anne Hiney called the meeting to order at 6:35 with the following Board members
present; Eugene Garner, Benny Jones,and Brandi Lafleur. Board Chairman Daniel Chesnut arrived at
6:37. Board members Ronnie Rogers and David Willey were absent.
Staff members present were Mike Sferra,Director of Public Services,Bill Nelson,Parks Superintendent,
Robert Diaz,Assistant Parks Superintendent,and Rachael Hermes,Park Board Secretary.
CITIZENS PARTICIPATION
There were no citizens present for Citizens Participation.
INDIVIDUAL CONSIDERATION
1. Consider and act upon approving the Minutes from the December 19,2005 meeting.
Board Action
Board member Eugene Garner made a motion to approve the minutes as submitted. Board member
Brandi Lafleur seconded the motion. A vote was taken and passed 4-0 with Board Chairman Daniel
Chesnut and Board members Ronnie Rogers,and David Willey absent.
Board Chairman Daniel Chesnut arrived at this time.
2. Consider and act upon the naming of park roads at Founders Park to Jerry Wayne Combest
Road and at Community Park to Lanny Earl Hale Road.
Board Action
Board member Anne Hiney made a motion to approve the request. Board member Eugene Garner
seconded the motion. A vote was taken and passed 5-0 with Board members Ronnie Rogers and David
Willey absent.
Board Chairman Daniel Chesnut requested that the Board move to Item 4.
4. Consider and act upon a request from the Cub Scout Pack 1049 to have a fundraiser at the
Bart Peddicord Community Center on February 25,2006.
Board Action
Minutes—January 23,2006
Wylie Parks and Recreation Board
Page 1
Board member Eugene Garner made a motion to approve the request. Board member Anne Hiney
seconded the motion. A vote was taken and passed 5-0 with Board members Ronnie Rogers and David
Willey absent.
Board Chairman Daniel Chesnut requested that the Board move back to Item 3.
3. Consider and act upon a concept plan from TXU Energy regarding property at Hwy. 78 and
Brown/Eubanks area. A presentation will be made by Dallas Cothrum,a TXU consultant.
Rea uestor Comments
Mr. Dallas Cothrum with Masterplan Consultants and Mr. Bill Harper with TXU Electric Delivery
addressed the Board and discussed the concept plan from TXU Energy for the property located at Hwy
78 and the Eubanks/Brown area. Mr. Cothrum addressed some of the suggestions made by the Board at
the November 28th Park Board Meeting. Mr. Cothrum stated that cedar trees 3 inches in caliper would
be placed at 100 foot spacing. Mr. Cothrum stated that 8 parking spaces would be provided as well as a
concrete drive and crushed rock drive.
Board Discussion
Board member Eugene Gamer requested that the cedar trees be placed closer together. Parks
Superintendent Bill Nelson recommended the possibility of getting small caliper trees and placing them
at 50 foot spacing. Mr. Cothrum stated that TXU was not willing to install any irrigation system at the
site but informed the Board that he felt TXU would be willing to plant cedar trees 2 inches in caliper at
50 foot spacing. Chairman Chesnut asked about the access road coming from Brown St. and inquired
about the potential of the City requiring that continuous concrete be installed. Mr. Cothrum stated that
the crushed rock creates a visual barrier for the public and would better suit TXU. Public Services
Director Mike Sferra stated that the ruling would be determined during the review process by Planning
and Zoning.
Board Action
Board member Anne Hiney made a motion to accept the concept plan with the understanding that TXU
would revise the plan to include the planting of cedar trees 2 inches in caliper at 50 foot spacing and that
TXU would not be required to install an irrigation system. Board member Eugene Gamer seconded the
motion. A vote was taken and passed 5-0 with Board members Ronnie Rogers and David Willey absent.
DISCUSSION ITEMS
5. Staff updates on the following:
Follow up to Joint Work session with the City Council from January 10,2006.
Review requested property information from December 2005 meeting.
Review Joel Scott Park improvements requested from December 2005 meeting.
Memo regarding Herzog Development on FM 544/McCreary.
Construction status on Olde City Park and Founders Park tennis court lights.
Staff Comments
Public Services Director Mike Sferra discussed the requested property information from the December
2005 meeting. Mr. Sferra stated that he had contacted Kansas City Railway Company regarding the
parcel of property on Ballard. Mr. Sferra explained that the Railway Company requested that they be
sent the information on the property and would review it upon receipt. Mr. Sferra stated that the other
parcel of land near Ballard was owned by Collin County but also included railroad right-of-way. Mr.
Sferra stated that he would continue his attempts at contacting Collin County for further information.
Minutes—January 23,2006
Wylie Parks and Recreation Board
Page 2
Mr. Sferra discussed the property on Brown St. and stated that the site might potentially be used for
expansion of Summit Private School. Board member Anne Hiney stated that they property was currently
for sale. Mr. Sferra stated that he would make further inquiries regarding the property.
Parks Superintendent Bill Nelson discussed improvements to be made at Joel Scott Park. Mr. Nelson
stated that improvements to be made would include a picnic pavilion. Mr. Nelson discussed the park
location and potential locations for the pavilion.
Public Services Director Mike Sferra discussed the Herzog Development to be located on FM
544/McCreary. Mr. Sferra stated that Mr. Herzog is attempting to rezone the property and would
potentially sell the parcels separately should the rezoning be approved. Mr. Sferra explained that the
final platting and payment of parkland dedication fees would then be the responsibility of the new
property owners.
Parks Superintendent Bill Nelson addressed the Board with updates to Olde City and Founders Parks.
Mr. Nelson stated that bad trees had been removed, dirt was being leveled, and specifications were
obtained for bid of a picnic pavilion at Olde City Park. Mr.Nelson stated that the tennis court lights for
Founders Park would be presented to Council at the next Council meeting. Mr.Nelson stated that gates
were installed on the east and north fence line of Birmingham Elementary to provide access to Joel Scott
Park.
Board Discussion
Board member Anne Hiney stated that she would like to see new retail developments that enhance the
character of the city, particularly in those at the entrances to the city limits of Wylie. Mr. Sferra stated
that all development requirements are established by Planning and Zoning.
Chairman Chesnut discussed the Joint Work session with the City Council from January 10, 2006.
Chairman Chesnut stated that the Board would review the information gathered by Staff regarding
athletic fees and light fees to present more information for Council.
Chairman Chesnut requested that Staff survey surrounding cities regarding league sanctioning. Assistant
Parks Superintendent Robert Diaz discussed the possibility of implementing some requirements for the
leagues within the athletic policy.
Assistant Parks Superintendent Robert Diaz stated that the process of obtaining proposals for
concessionaire services had begun and that the Board would have more information regarding the
concessionaire contract at the next meeting.
Chairman Chesnut discussed usage of the Wells property and expressed his feelings that the meeting
with Council was a positive experience for the Board. The Board was in agreement that they would like
to meet with Council again prior to the annual budget cycle. Chairman Chesnut stated that he would like
for the Park Board to meet with the Planning and Zoning Board as well. Board member Anne Hiney
agreed that meeting with the Planning and Zoning Board would be beneficial. Public Services Director
Mike Sferra stated that he would get the P&Z Board schedule and provide it to the Board at the next
meeting.
The Board recognized Anne Hiney for receiving an award from the Texas Recreation and Park Society.
Minutes—January 23,2006
Wylie Parks and Recreation Board
Page 3
Assistant Parks Superintendent Robert Diaz stated that Board member Ronnie Rogers resigned from the
Board. Mr. Diaz stated that a new Board member would be designated after Mr. Rogers' resignation is
presented to Council.
ADJOURNMENT
Board Action
With no further business, Board member Anne Hiney made a motion to adjourn the meeting at 7:45.
Board member Brandi Lafleur seconded the motion v e was taken and passed 5-0 with Board
members Ronnie Rogers and David Willey absent. \
4 (....„.
tfani Chesnut,Parks&Recreation Board Chairman
SUBMITTED BY:
ii
OACi ? Jet MX--`
Rachael ermes,Park oard Secretary
Minutes—January 23,2006
Wylie Parks and Recreation Board
Page 4