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02-27-2006 (Parks & Recreation) Minutes MINUTES CITY OF WYLIE PARKS AND RECREATION BOARD Monday, February 27, 2006—6:30 p.m. Wylie Municipal Complex—Council Conference Room 2000 State Highway 78 North CALL TO ORDER Board Member Anne Hiney called the meeting to order at 6:30 with the following Board members present;Eugene Garner,Daniel Chesnut,David Willey and Brandi Lafleur.Board member Benny Jones was absent. Daniel Chesnut arrived as Anne Hiney was calling the meeting to order. Staff members present were Mike Sferra,Public Services Director,Bill Nelson,Parks Superintendent, Robert Diaz,Assistant Parks Superintendent,Rachael Hermes,Park Board Secretary and Beth Zoucha, Public Services Secretary. CITIZENS PARTICIPATION Board Chairman Daniel Chesnut asked anyone present to address the Board to come forward and state their name and address and limit their comments to five minutes. Citizen Comments Lori James residing at 404 Graham Ln., Wylie, Texas addressed the Board to request that if a pavilion was to be built at Joel Scott Park that it is built in close proximity to Birmingham Elementary School so that the students would be able to use the pavilion during school hours. She presented pictures of the area behind the school where the PTA would like the new pavilion to be placed. She stated that an original shade structure had been destroyed by vandals and that the students were not allowed past the concrete park path during school hours,also the school has limited shade for students. Eugene Garner asked what size pavilion they were requesting to be built. Ms.James stated that would be something the Park board could decide but expressed that it be at least 20 x 20 the size of the original pavilion. Daniel Chesnut asked who took down the original pavilion. Ms. James stated the PTA removed the original awning due to the damage done by the vandals. David Willey asked if the School District has been contacted regarding the pavilion and cost sharing. Ms. James stated that the school district had not been contacted but the PTA had$3,500.00 set aside for a new pavilion they would be willing apply towards the new pavilion. Daniel Chesnut asked what type of structure they were looking for. Ms. James stated they would like an open air pavilion similar to the Friendship Park Pavilion. Minutes—February 27,2006 Wylie Parks and Recreation Board Page 1 INDIVIDUAL CONSIDERATION 1. Consider and act upon approving the Minutes from the January 23,2006 meeting. Board Action Board member Anne Hiney made a motion to approve the minutes as submitted. Board member Eugene Garner seconded the motion. A vote was taken and passed 5-0 with Board member Benny Jones absent. DISCUSSION ITEMS 2. Staff updates on the following: Athletic user and light fees City Council Subcommittee for WISD Relations meeting on March 2,2006 Bridge at Sage Creek 8(near Riverway Park) Prepare for joint work session with the Planning and Zoning Board March 21,2006. Requested property information from December 2005 meeting Construction status on Olde City Park and Founders Park tennis court lights Anne Hiney's Award from the NRPA Southwest Region Newly appointed Board member,Frankie Delgado Staff Comments Assistant Parks Superintendent Robert Diaz updated the Board on athletic user fees and lighting fees. Mr. Diaz gave the board a cost comparison on the lighting fees and stated he would supply the Board with a comparison on athletic user fees by the next Park Board Meeting.Daniel Chesnut asked about the cost to operate the parks to determine fees.Mr. Diaz explained the process used to determine the current usage fees.Eugene Garner asked if staff would have back up information detailing kilowatt per hour cost for lighting. Parks Superintendent Bill Nelson explained that that Park Division did have back up information. Public Services Director Mike Sferra informed the Board that the WISD relations meeting will be held on the same evening as the next Park Board Meeting. Anne Hiney volunteered to attend the WISD relations meeting with Mr. Sferra. Public Services Director Mike Sferra updated the Board on the Sage Creek 8 Bridge. Mr. Sferra said the bridge was changed to a roadway section and would be built next to Riverway Park. Mr. Sferra also noted staff had worked with the Developer to move the roadway section as far from the park as possible. David Willey asked if it would still be close to the playground. Mr. Sferra said that yes it would be close to Riverway Park and Sage Creek Phase 8 Park playgrounds. Daniel Chesnut asked if the sidewalks would still be included. Mr. Sferra explained that yes there would be sidewalks on either side of the roadway section. Public Services Director Mike Sferra offered that the Board should take the Sage Creek 8 Bridge/Roadway section issue to an upcoming Planning and Zoning joint meeting. The Board requested a date and time for the next Planning and Zoning meeting. Mr. Sferra relayed that Assistant City Manager Mindy Manson would like information on how Parkland Dedication Fees are established. Daniel Chesnut expressed concern that the Park Board recommendations are not being relayed to the Planning and Zoning Board when the item goes for their discussion or approval. Board discussed different approaches to working together with Planning and Zoning. Minutes—February 27,2006 Wylie Parks and Recreation Board Page 2 Public Services Director Mike Sferra updated the board on Property information. Mr. Sferra informed the board that the property on West Brown is 1.845 acres and would cost approximately $405,000.00. Mr. Sferra stated the two other parcels located near Olde City Park are owned by KCS and Collin County respectively, and in order to buy the Collin County parcel, the City must first purchase the KCS parcel. Mr. Sferra informed the Board that staff is in the process of trying to contact KCS representatives to discuss the KCS parcel which is 0.20 acres and estimated to cost approximately$35,000.00. Total cost for both KCS & Collin County parcel is estimated to be approximately $92,347.00. David Willey inquired about the possibility of buying the Collin County land with Park Grants. Daniel Chesnut inquired about the funding for the purchase of the KCS and Collin County property. David Willey asked if the Parks Department needed to put together a grant application package for the acquisition of the property. Mr. Sferra would look into putting together the application. Parks Superintendent Bill Nelson gave updates on progress at Olde City Park and Founders Park. Mr. Nelson stated Olde City Park progress is that Comcast has buried all their piping and next week TXU will remove their poles. Mr. Nelson informed the board the next step would be to send the picnic pavilion out for bid. Mr. Nelson stated the progress on Founders Park lighting; the Poles should be set next week. Assistant Parks Superintendent Robert Diaz recognized Anne Hiney for receiving the award from the NRPA Southwest region. Mr. Diaz stated that Ms Hiney will be recognized during the opening ceremony at the national conference this year. Assistant Parks Superintendent Robert Diaz reported that Frankie Delgado will be returning to his seat on the Board when he returns from Active Duty. Board Discussion Daniel Chesnut asked staff if there were any updates on the concessionaire for Founders and Community Park. Mr. Diaz responded that we had contracted a new vendor. Mr. Chesnut asked if the new vendor would have a better presence. Mr. Diaz responded that yes he would. David Willey asked if any action would be taken with respect to the pavilion presentation. Mr. Sferra responded that the issue would need to be decided between the City Manager and the WISD Superintendent. Staff will brief the City Manager on the Board's concerns in regards to the pavilion. Public Services Director announced that Beth Zoucha, Public Works Secretary would be taking Rachael Hermes' place as Park Board Secretary. The Board thanked Rachael for her time served on the Board. bkire Board Action With no further business, Board member Anne Hiney made a motion to adjourn the meeting at 8:35 Board member David Willey seconded the motion. A vote was taken and passed 5-0 with Board member Benny Jones absent. ' Dani 1 Chesnut,Parks&Recreation Board Chairman SUBMITTED BY: Minutes—February 27,2006 Wylie Parks and Recreation Board Page 3 Be oucha, rk oard Secretary Minutes—February 27,2006 Wylie Parks and Recreation Board Page 4