03-27-2006 (Parks & Recreation) Agenda Packet NOTICE OF MEETING
WYLIE PARKS AND RECREATION BOARD AGENDA
Monday, March 27, 2006
6:30 p.m.
Meet at Wylie Municipal Complex—Council Conference Room
2000 State Highway 78 North
Wylie, Texas 75098
CALL TO ORDER
CITIZENS PARTICIPATION
INDIVIDUAL CONSIDERATION
1. Consider and act upon approving the Minutes from the February 27, 2006 meeting.
2. Consider and act upon the proposed parkland dedication in the Planned Development-Hood
Track. Presentation will be made by Tim Coltart of the Skorberg Company.
3. Consider and act upon making a recommendation to send a communication to the City Council concerning
the use of TXU Electric Delivery Company easements for the construction and operation for the hike
and bike trails and other park and recreation facilities and amenities. Presentation will be made by
Bill Harper of TXU Electric Delivery Company.
DISCUSSION ITEM
4. Discuss athletic light fee and timeline for athletic/user fee review.
5. Staff updates:
Joint work session with the Planning and Zoning Board April 4, 2006.
Construction status on Olde City Park and Founders Park tennis court lights.
ADJOURNMENT
In addition to any specifically identified Executive Sessions,the Parks and Recreation Board may convene into Executive Session at any point during the
open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should
the Parks and Recreation Board elect to convene into Executive Session;those exceptions will be specifically identified and announced. Any subsequent
action,as a result of this Executive Session,will be taken and recorded in open session.
I certify that this Notice of Meeting was posted on this 24th day of March, at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas qwrill lent Code and that the appropriate news media contacted.
As a courtesy,this agenda is alsoposted to ��t" et
`� �'� y,Website at www.wylietexas.�ov
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Carole Ehrlich,Ci Secretary 1
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1. s �• 7 Date Note Removed
•The Wylie Municipal Complex is Wheelchair acelat S{S ''SI t ��```
�� $��tp? or other special assistance for disabled attendees
must be requested 48 hours in advance by contacting+rla CrtyI 01.1 office at 972/442-8100 or TDD72/442-8170.
7; Park and Recreation Board
CITY OF WYLIE AGENDA REPORT
Meeting Date: March 27, 2006 Item Number: Z
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: March 22, 2006 Budgeted Amount: $
Exhibits: 1
Subject
Consider and act upon the proposed parkland dedication in the Planned Development-Hood Track.
Presentation will be made by Tim Coltart of the Skorberg Company.
Recommendation
Motion to recommend or deny the proposed parkland dedication in the Planned Development-Hood Track.
Discussion
The Skorberg Company is presenting a Planned Development containing parkland dedication to the
Parks and Recreation Board named the Hood Track located on FM 544 and Alanis Drive on the southeast side
of the City. This proposed development is approximately 61.28 acres with a proposed 159 lots. The amount of
parkland dedication for this proposed development is 8 acres meeting the existing requirements of 5 acres per
100 homes. A presentation regarding this development will be made by Tim Coltart of the Skorberg Company.
The Planning and Zoning Commission is meeting about this development at the April 4, 2006 meeting.
The developer is requesting a recommendation at this meeting from the Parks and Recreation Board to bring
forward to the Planning and Zoning Commission meeting in April.
Approved By
Initial Date
Department Director
City Manager
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//1/1 Park and Recreation Board
CITY OF WYLIE AGENDA REPORT
Meeting Date: March 27, 2006 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Michael Sferra Account Code:
Date Prepared: March 21, 2006 Budgeted Amount: $
Exhibits:
Subject
Consider and act upon making a recommendation to send a communication to the City Council concerning the
use of TXU Electric Delivery Company easements for the construction and operation of hike and bike trails and
other park and recreation facilities and amenities.
Recommendation
Motion to recommend that the Park Board send a communication to the Wylie City Council concerning the use
of TXU Electric Delivery Company easements for the construction and operation of hike and bike trails and
other park and recreation facilities and amenities.
Discussion
On Friday, March 17, 2006, Mr. Bill Harper, Manager for TXU Electric Delivery Company (TXU)
communicated to the Public Services Director that TXU was reconsidering their position on allowing
municipalities to use their transmission line easements for hike and bike trails and other park-related
infrastructure.
Staff is currently working with TXU to allow construction of a hike and bike trail in the vicinity of Joel
Scott Park as part of a Collin County parks and open space grant. Approximately 1,700 linear feet of eight-foot
wide concrete hike and bike trail is proposed to be located in the TXU easement which has been dedicated by
the developer as park area. The four acre (+/-) park area contained in this TXU easement is located north of the
existing Joel Scott Park and begins at Ann Drive and continues in a southwesterly direction 265 linear feet past
Westgate Way. TXU will allow the City to construct the eight-foot wide concrete hike and bike trail within
their easement upon execution of an Encroachment on Easement Agreement. Attorneys for TXU are currently
reviewing the City Attorney's comments regarding the agreement. Mr. Harper stated that the hike and bike trail
related to Joel Scott Park might be the last improvement that TXU would allow the City to construct within its
easements.
Section VII, A (High Priority Items), 1 of the City of Wylie Parks, Recreation and Open Space Master
Plan states: "Develop Hike/Bike Trails throughout the City of Wylie . . . and where practical, utilize . . . utility
easements." Accordingly, the City has accepted park land dedications that include TXU easements with the
intention of developing hike and bike trails within these easements at some point in the future. In addition, the
Wells property is crossed by a TXU easement. Should TXU place restrictions on development of park-related
Page 1 of 2
Page 2 of 2
infrastructure within their easements, development of the Wells property and other City park land could be
hindered.
Other tracts of land that contain TXU easements, such as the Bruner tract located near the intersection of
Pleasant Valley and Sachse Road, are poised for development, and TXU's reconsideration of the use of its
easements could affect whether or not the City would be willing to accept the easements as part of the required
park land dedication. If the land is accepted, the City may not be able to develop it. However, the City would
be responsible for the maintenance of the TXU easement, i.e., mowing, which is a long-term benefit to TXU. If
the City does not accept the land, and at some point in the future TXU again allows park-related development to
occur within the easements, the City would not have the opportunity to make such improvements without first
acquiring the land.
As of this writing, staff is not aware of TXU's decision regarding the use of their easements, as this
matter is currently being discussed within the TXU organization. Also, staff is uncertain if TXU's decision
would affect other municipalities that are currently in experiencing periods of high growth, development, and
park land acquisitions similar to what is occurring in Wylie.
Approved By
Initial Date
Department Director
City Manager
Park and Recreation Board
CITY OF 1/WYLIE AGENDA REPORT
Meeting Date: March 27, 2006 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: March 22, 2006 Budgeted Amount: $
Exhibits: 3
Subject
Discuss athletic light fee and timeline for athletic/user fee review.
Recommendation
N/A
Discussion
From the joint meeting the Parks and Recreation Board and the City Council had in January 2006,
direction was given from the City Council to the Board to review the athletic light and user fees. Parameters
were specified at the joint meeting regarding each of the fees i.e. resident fees and non-resident fees, adult fees
vs. youth fees.
Staff will be presenting each of the fees for discussion with the Board according to the following
timeline:
Parks and Recreation Board Meetings
March 2006 Review Athletic Light fees
April 2006 Review Athletic User fees
May 2006 Final review of both fees,recommendation for athletic league representatives review
June 2006 Invite each league representative to the Board Meeting to discuss and review proposed
fee structure
July 2006 Vote on final recommendations of fees to be forwarded to City Council
August 2006 Worksession between the Board and City Council on recommended fee changes
City Council vote to deny/approve fee changes
Athletic Light Fees-Included with this Agenda Report is a breakdown of the lighting costs for both
Founders and Community Parks. An approximate cost for lighting based on current information is $25.56 per
hour. The current fee for lighting charged to individuals and groups reserving an athletic field is $8 per hour
Page 1 of 2
Page 2 of 2
per field. At the joint meeting in January 2006, City Council directed the Board to try and look at the mid-point
for cost recovery regarding athletic light fees. Based on that direction with the information provided above our
current mid-point for cost recovery is $12.78. Staff has also included the current and proposed athletic field
light fee in comparison to other cities in Texas for the Board's review.
Approved By
Initial Date
Department Director
City Manager
Survey on Ball Field Light Charges as of 2-8-2006
City/location Charge per hour
Houston, Texas $8.00
Current fee Wylie,Texas $.00
Lubbock, Texas $10.00
Cleburne, Texas $10.00
Jacksonville, Texas s
Proposed fee Wylie,Texas
Irving, Texas
Pearland, Texas $17.00
Mansfield, Texas $18.00
Lukfin,Texas $20.00
Georgetown, Texas $20.00
Carrollton, Texas $20.00
Baytown, Texas $20.00
Dallas, Texas $24.00
Longview, Texas $25.00
Alvin, Texas $25.00
Grapevine, Texas $25.00
Conroe, Texas $25.00
Waco, Texas $30.00
Woodlands, Texas $30.00
These fees are based on input from TAAF members. TAAF is the
Texas Amateur Athletic Federation.
Park and Recreation Board
CITY OF WYLIE AGENDA REPORT
Meeting Date: March 27, 2006 Item Number:
(City Secretary's Use Only)
Department: Parks and Recreation
Prepared By: Robert Diaz Account Code:
Date Prepared: March 22, 2006 Budgeted Amount: $
Exhibits:
Subject
Staff updates:
Joint work session with the Planning and Zoning Board April 4,2006.
Construction status on Olde City Park and Founders Park tennis court lights 1
Recommendation
N/A
Discussion
Staff will update the Board on the following areas:
-Joint work session with the Planning and Zoning Board April 4,2006.
-Construction status on Olde City Park and Founders Park tennis court lights
Page 1 of 2
Page 2 of 2
Approved By
Initial Date
Department Director
City Manager