04-23-2007 (Parks & Recreation) Agenda Packet 7/ Parks and Recreation Board
CITY OF WYLIE NOTICE OF MEETING
Meeting Agenda
Monday, April 23, 2007 -6:30 pm
Wylie Municipal Complex- Council Chambers Conference Room
2000 Highway 78 North
Dan Chesnut Chair
David Willey Co-Chair
Anne Hiney Board Member
Donna Larson Board Member
Brandi Lafleur Board Member
Benny Jones Board Member
Frankie Delgado Board Member
Robert Diaz Board Liaison
Gayle Walton Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wvlietexa.s.gov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD
972.442.8170.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS PARTICIPATION
BUSINESS ITEMS
1. Consider and act upon approving the Minutes from the March 26, 2007 meeting and Special Meeting
on April 9, 2007.
2. Consider and act upon the submittal of a grant application for the Texas Safe Routes to School
Program sponsored by the Texas Department of Transportation.
DISCUSSION ITEMS
3. Staff update:
April 24, 2007 City Council Meeting Mid-Year Budget-Skatepark
Founders Park Bond Project
• April 23,2007 Parks and Recreation Board Regular Meeting Agenda Page 2 of 2
Recreation Center and other City facilities
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 20th day of April, 2007 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this
agenda is also posted on the City of Wylie website: ``;' e �o'` F '
, , /�
- .-°. c): vn !, . .. 1 < t
4.6a '1 L : _ Dk Notice Removed
Carole Ehr c Ay Secretary
Wylie Staff, Parks and
Recreation Board Members &
Representatives from Halff
CITY O F WYLIE Architects
Minutes
Wylie Parks and Recreation Board
Monday, April 9, 2007 —6:30 pm
Wylie Municipal Complex—Council Chambers Conference Room
2000 Highway 78 North
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Chairman Dan Chesnut called the meeting to order at 6:55 p.m. Board Members present
were: Anne Hiney, Donna Larson, Frankie Delgado and Benny Jones. Board Members
Brandi Lafleur and David Willey were absent.
Staff present was: Mike Sferra, Public Services Director; Bill Nelson, Parks
Superintendent; Robert Diaz, Assistant Parks Superintendent; Dennis Sewell, Athletic
Field Supervisor and Gayle Walton, Board Secretary.
PRESENTATION
• Founders Park Phase II Bond Project by Half Associates, Inc. (Francois
deKock, Sr. Project Manager/Landscape Architect and Lenny Hughes, Vice
President/Director of Landscape Architect).
Presentation
Mr. Francois deKock and Mr. Lenny Hughes presented concept drawings of Founders Park Phase
II project to the Parks and Recreation Board. The concept drawings were presented as concept
drawings A, B, and C. Mr. Hughes stated that they had previously met with staff and presented
several alternatives/layouts of ball field arrangements, park layouts, circulation through hike and
bike trails and pedestrian circulations. Review of existing conditions of the facilities was also
discussed. Mr. Hughes noted the Mr. deKock had met with the sport organization and had an
Minutes—April 9, 2007
Wylie Parks and Recreation Board
Page 1
interesting meeting with the representatives of different organizations — soccer, baseball/softball.
Mr. deKock stated that two meetings were held with the Sports Association and it was noted that
prior to the meetings, letters was sent to the associations asking for feedback of what they would
like to see in this park and any future goals they may have for their organization. At the meeting,
the organizations were asked to relate the one most important need they have. The needs were
discussed and the groups were able to compromise. It was noted that there is a need for baseball
and soccer fields.
• Concept A
Mr. Hughes stated that Concept A provided access to parking. Several key components were
identified: (1) lighting, (2) circulation to the fields and (3) accessibility to the different sport areas.
Concept A consists of 575 parking spaces. Soccer fields consisted of four different field sizes. A
total of eight fields was noted for the youth —ages 5-6 and diverse fields were also looked at where
midsize fields could be sectioned off to become small fields. It was noted that lighting will have a
key part in how the fields are positioned. Another area that was looked on this concept was
explained by Mr. Hughes in that one big field could be lighted for the other youth (ages 12-19) and
the diversity of it is that this same field could be section off to become nine smaller fields. Mr.
Hughes emphasized that it was also important to look at the placement of restrooms,
concession/picnic pavilions. The existing playground would remain intact but it is important to
provide parking and quick access to this area and additional landscaping around this space. For
the existing fields, additional 180-190 parking stalls is planned for this area.
Mr. deKock noted that the good and bad of each of the three concepts will be reviewed which will
be the basis for the layout of a final concept or master plan. It was also noted that a
comprehensive walkway or pedestrian walkway system will be included and that the eight to ten
foot walking trail will tie in and circle the entire park.
Mr. deKock stated that 15 acres is devoted to the City of Wylie Service Center and this area is
noted in each concept. Mr. Hughes noted that parking is at a premium and shared parking will
need to be utilized with the Service Center. In Concept A, one designated access road is being
considered for access to the fields and to parking.
• Concept B
Mr. Hughes noted that the older children/adults will have the fields further from the parking areas
and the smaller youth size fields will be in close proximity of the restrooms, parking areas and
concession areas. Board Member Delgado asked if the lighting in this concept is similar to the
lighting in Concept A. Mr. Hughes stated that the lighting is similar and that this will help the field
layouts. It was also noted that fields designed for youth ages 9-10 can be divided to provide
multiple fields.
Mr. deKock outlined the road accessibility in this concept and its relation to the parking areas and
field locations.
Concept A parking is in close proximity to existing playgrounds. In Concept B walking is utilized
more to access the existing playgrounds.
• Concept C
Mr. Hughes noted that this concept looks at a different approach. This concept allows accessible
parking to the baseball/softball complex and more emphases on the concession, picnic/pavilion
area but still allow accessibility to the existing playground.
Minutes—April 9, 2007
Wylie Parks and Recreation Board
Page 2
Mr. Hughes outlined the fields and their locations within this concept. Board Member Larson asked
if parking near the WISD stadium would be shared parking space with the stadium. Mr. Hughes
stated that it would be utilized during game times. Board Member Larson stated the parking in this
area would be good for the stadium. Mike Sferra stated that the Stadium was short of parking
spaces and Mr. Hughes noted that this area has about 85 parking spaces. Discussion followed
regarding placement of parking spaces. Mr. deKock pointed out that there is an easement in this
concept where parking can not be placed.
Board Member Delgado asked about fencing around the Service Center and parking accessibility.
It was noted that some sort of fence would be erected. Mr. Sferra pointed out that expansion of the
Service Center is anticipated and that shared parking will need to be utilized.
Staff/Board Discussion
Board Member Delgado stated that he liked the concept of A from the playground prospective.
Board Member Hiney expressed a concern regarding the need to have parking and restrooms in
close proximity of the existing playgrounds. It was noted that Concept C seemed to address this
concern more so than Concept A and B.
Discussion followed regarding field, restroom and parking locations of all three concepts. Board
Member Jones asked if the concepts are catering to the leagues and if this project will provide
accessibility and utilization by families and residents of the City of Wylie. Mr. Diaz stated that it is
an athletic complex and the main use is soccer and baseball; however, trails and playground are
available and open space is there when the fields aren't utilized and passive uses will be available.
A skate and water park has been talked about for this area as well but has not been developed at
this time. Another concern that staff is considering is practice areas and back stops. Mr. Nelson
asked if a small part of Concept A parking lot can be utilized to service the existing playground and
if it is feasible to have a single wide parking area to service the playground. Mr. Hughes stated
that this is something that can be looked at.
After further discussion regarding parking and trails, Mr. deKock reviewed the suggestions of staff
regarding the concepts. Mr. Hughes stated that the next step is that Half Associates, Inc. will
combine the suggestions of staff and present a final concept to staff and to the Parks and
Recreation Board for their review and approval. In regards to presentation to City Council, Mr.
Sferra stated that two concepts will need to be presented to Council for their review and approval.
ADJOURNMENT
A motion was made by Board Member Hiney and seconded by Board Member Larson to adjourn.
The consensus of the Board was to adjourn. The Board adjourned at 8:20 p.m.
Dan Chesnut,Chairman
ATTEST:
Gayle Walton,Secretary
Minutes—April 9, 2007
Wylie Parks and Recreation Board
Page 3
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FOUNDERS PARK WYLIE. TEXAS
Halff Associates
Park and Recreation Board
CITY OF WYLIE AGENDA REPORT
Meeting Date: April 23, 2007 Item Number:
(City Secretary's Use Only)
Department: Parks and Recreation
Prepared By: Robert Diaz Account Code:
Date Prepared: April 20, 2007 Budgeted Amount: $
Exhibits: 2
Subject
Consider and act upon the submittal of a grant application for the Texas Safe Routes to School
Program sponsored by the Texas Department of Transportation.
Recommendation
Motion to recommend or deny the submittal of a grant for the Texas Safe Routes to School
Program sponsored by the Texas Department of Transportation.
Discussion
TEXAS SAFE ROUTES TO SCHOOL PROGRAM
The Safe Routes to School (SRTS)program is contained in a 2005 federal transportation bill and is designed to
enable school children to walk or bike to school in a safe, secure environment and provide a healthy alternative
to riding the bus or being driven to school. The legislation makes available $612 million in federal funds over
five fiscal years. Each state receives a portion of the funds based on its percentage of the national total of
school-aged children in grades K-8. Texas anticipates receiving approximately $40 million in SRTS funding
between 2005 and 2009.
SRTS programs enable and encourage children, including those with disabilities,to walk and bicycle to school.
The programs make walking and biking to school safe and more appealing. SRTS projects and activities
improve safety and reduce traffic,fuel consumption, and air pollution in the vicinity of primary and middle
schools(grades K-8). Communities can use the funds to build pathways and sidewalks near schools.
House Bill 2204 established the Texas SRTS program in 2001, which is managed through the TxDOT Traffic
Operations Division. The SRTS program is a 100 percent federally funded cost reimbursement program,
which means that no local match is required. The program is limited to schools serving grades K-8.
Page 1 of 3
Page 2 of 3
Staff has coordinated with the Wylie Independent School District in preparing the grant application. The
application focuses on installing new sidewalks and ADA ramps in the vicinities of schools in areas currently
without sidewalks. The application also focuses on establishing hike/bike trail linkages in City parks between
neighborhoods and schools.
On Tuesday,April 3,the Public Services Director briefed Dr. Fuller on the Safe Routes to School grant
application. Dr. Fuller agreed to furnish a WISD resolution endorsing the project. The City of Wylie will also
need to furnish a resolution(tentatively scheduled for the May 8 council meeting). The resolutions will
accompany the grant submittal which is due by May 25.
Although further refinement of the application is still underway, staff has identified the following areas for
continued analysis and possible inclusion in the grant application for the construction of new sidewalks/trails:
o Install new sidewalks on the east side of McCreary Road from Groves Elementary northward to
Creekside Estates Drive
o Connecting the existing ends of the hike and bike trails that run parallel to the Park Blvd. bridge
to make them continuous. Install a low-water crossing under the existing bridge.
o Install new sidewalks on both sides of Alanis from Ballard eastward to the current dead end
near Twin Lakes Drive.
o Connect the access easement from Twin Lakes into Community Park with the access easement
from Southplace Estates into Community Park and continuing this linkage toward Burnett
Junior High School.
o Install sidewalks on one or both sides of Pirate Drive from Ballard eastward to Hilltop. The
WISD has agreed to dedicate ROW on the south side of Pirate Drive if needed.
o Install sidewalks on Second Street between Stone Road and Pirate Drive.
o Install sidewalks on Hilltop between Stone Road and Pirate Drive.
o Install sidewalk on the west side of W. A. Allen between Stone Road and Heatherwood.
o Install new hike and bike trail in the TXU Gas easement located along the northern edge of
Collins Estates between FM 544 and Community Park. This segment would include a
pedestrian bridge to cross the creek in Community Park. The trail would connect to the existing
trail in Community Park and continue westward toward Burnett. Staff is currently working
with TXU to see if they would allow construction of the trail within their easement.
o Install hike and bike trail from Selma Lane southward through Dodd Park toward Dodd
Elementary.
o Install hike and bike trail from existing parkland located on the west side of the Creekhollow
subdivision, continue westward into the Wells Property, and then proceed northerly toward
Brown Street. This segment would be designed to connect with the future improvements
scheduled for Brown Street. This segment would also need to be coordinated with eventual
master planning of the Wells Property.
The maximum amount of the grant application is limited to $750,000, and staff intends to apply for the
maximum amount. This is a 100%reimbursable grant whereby any City expenditures will be fully
reimbursed.
Mike Sferra, Public Services Director, will be in attendance at the April 19, 2007 WISD Board meeting. The board will
consider passing a resolution in support of the Safe Routes to School grant application.
On May 8, 2007, the Wylie City Council will consider passing a similar resolution in support of the grant application.
RESOLUTION NO
A RESOLUTION OF THE CITY OF WYLIE, TEXAS AUTHORIZING THE
APPLICATION TO THE TEXAS DEPARTMENT OF TRANSPORTATION
(TxDOT) FOR GRANT FUNDING FOR THE TEXAS SAFE ROUTES TO
SCHOOL PROGRAM.
WHEREAS, TxDOT is accepting grant applications to 1) enable and encourage
children in grades K-8, including those with disabilities, to walk and bicycle to school; 2)
to make bicycling and walking to school a safer and more appealing transportation
alternative, thereby encouraging a healthy and active lifestyle from an early age; 3) to
facilitate the planning, development, and implementation of projects and activities that
will improve safety and reduce traffic, fuel consumption, and air pollution in the vicinity
of schools,utilizing federal transportation funds; and
WHEREAS, the City of Wylie wishes to submit a grant application for an
infrastructure project related to the Texas Safe Routes to School program; and
WHEREAS, the City of Wylie wishes to designate a project manager for the
purposes of working with TxDOT;
NOW,THEREFORE BE IT RESOLVED BY THE CITY OF WYLIE
SECTION 1: That the City of Wylie hereby certifies that the funds for
participating in this application are readily available at this time.
SECTION 2: That the City of Wylie hereby authorizes and directs its City
Manager or his designee to act as the Applicant in working with TxDOT for the purposes
of the grant funding.
SECTION 3: That the City of Wylie hereby endorses this project and commits to
provide maintenance to the infrastructure improvements once constructed.
Introduced, read and passed by the affirmation vote of the Wylie City Council on this 8th
day of May 2007.
John Mondy,Mayor
Carole Ehrlich, City Secretary
April 23, 2007
Ms. Debra Vermillion
Interim Safe Routes to School Coordinator
Traffic Operations Division
Texas Department of Transportation
125 E. 11 Street
Austin, TX 78701-2483
Ms. Vermillion:
We, the members of the City of Wylie Park and Recreation Board, are pleased to convey our
support of a grant application to the Texas Department of Transportation for the Texas Safe
Routes to School program.
The City of Wylie is requesting funding to assist in the development of infrastructure in
accordance with the program to promote walking and bicycling to school for children in grades
K—8. Several of the proposed improvements include the installation of hike and bike trails in
the City parks which will act as linkages between neighborhoods and school locations. We fully
support this endeavor and would welcome the infrastructure improvements in the City's park
system.
We appreciate your consideration of this submittal.
Sincerely,
Dan Chesnut, Chairman David Willey, Co-Chairman
Anne Hiney, Board Member Benny Jones, Board Member
Brandy Lafleur, Board Member Donna Larson, Board Member
Frankie Delgado, Board Member
71 City of Wylie Parks and
CITY OF
WYLIE Recreation Board
AGENDA REPORT
Meeting Date: 4-23-07 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: 4-20-07 Budgeted Amount:
Exhibits: 0
Subject
Staff update:
April 24, 2007 City Council Meeting Mid-Year Budget-Skatepark
Founders Park Bond Project
Recreation Center and other City facilities
Recommendation
N/a
I)iscussion
Staff will update the Board on the status of the above items.
Page 1 of 2
TEXAS SAFE ROUTES TO SCHOOL PROGRAM
The Safe Routes to School (SRTS)program is contained in a 2005 federal transportation
bill and is designed to enable school children to walk or bike to school in a safe, secure
environment and provide a healthy alternative to riding the bus or being driven to school.
The legislation makes available $612 million in federal funds over five fiscal years. Each
state receives a portion of the funds based on its percentage of the national total of
school-aged children in grades K-8. Texas anticipates receiving approximately $40
million in SRTS funding between 2005 and 2009.
SRTS programs enable and encourage children, including those with disabilities,to walk
and bicycle to school. The programs make walking and biking to school safe and more
appealing. SRTS projects and activities improve safety and reduce traffic, fuel
consumption, and air pollution in the vicinity of primary and middle schools(grades K-
8). Communities can use the funds to build pathways and sidewalks near schools.
House Bill 2204 established the Texas SRTS program in 2001,which is managed through
the TxDOT Traffic Operations Division. The SRTS program is a 100 percent federally
funded cost reimbursement program,which means that no local match is required. The
program is limited to schools serving grades K-8.
Staff has coordinated with the Wylie Independent School District in preparing the grant
application. The application focuses on installing new sidewalks and ADA ramps in the
vicinities of schools in areas currently without sidewalks. The application also focuses
on establishing hike/bike trail linkages in City parks between neighborhoods and schools.
On Tuesday,April 3,the Public Services Director briefed Dr. Fuller on the Safe Routes
to School grant application. Dr. Fuller agreed to furnish a WISD resolution endorsing the
project. The City of Wylie will also need to furnish a resolution(tentatively scheduled
for the May 8 council meeting). The resolutions will accompany the grant submittal
which is due by May 25.
Although further refinement of the application is still underway, staff has identified the
following areas for continued analysis and possible inclusion in the grant application for
the construction of new sidewalks/trails:
o Install new sidewalks on the east side of McCreary Road from Groves
Elementary northward to Creekside Estates Drive
o Connecting the existing ends of the hike and bike trails that run parallel to
the Park Blvd. bridge to make them continuous. Install a low-water
crossing under the existing bridge.
o Install new sidewalks on both sides of Alanis from Ballard eastward to the
current dead end near Twin Lakes Drive.
o Connect the access easement from Twin Lakes into Community Park with
the access easement from Southplace Estates into Community Park and
continuing this linkage toward Burnett Junior High School.
o Install sidewalks on one or both sides of Pirate Drive from Ballard
eastward to Hilltop. The WISD has agreed to dedicate ROW on the south
side of Pirate Drive if needed.
o Install sidewalks on Second Street between Stone Road and Pirate Drive.
o Install sidewalks on Hilltop between Stone Road and Pirate Drive.
o Install sidewalk on the west side of W. A. Allen between Stone Road and
Heatherwood.
o Install new hike and bike trail in the TXU Gas easement located along the
northern edge of Collins Estates between FM 544 and Community Park.
This segment would include a pedestrian bridge to cross the creek in
Community Park. The trail would connect to the existing trail in
Community Park and continue westward toward Burnett. Staff is
currently working with TXU to see if they would allow construction of the
trail within their easement.
o Install hike and bike trail from Selma Lane southward through Dodd Park
toward Dodd Elementary.
o Install hike and bike trail from existing parkland located on the west side
of the Creekhollow subdivision,continue westward into the Wells
Property, and then proceed northerly toward Brown Street. This segment
would be designed to connect with the future improvements scheduled for
Brown Street. This segment would also need to be coordinated with
eventual master planning of the Wells Property.
The maximum amount of the grant application is limited to $750,000,and staff intends to
apply for the maximum amount. This is a 100%reimbursable grant whereby any City
expenditures will be fully reimbursed.
Mike Sferra, Public Services Director, will be in attendance at the April 19, 2007 WISD Board
meeting. The board will consider passing a resolution in support of the Safe Routes to School
grant application.
On May 8, 2007, the Wylie City Council will consider passing a similar resolution in support of the
grant application.