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05-21-2007 (Parks & Recreation) Agenda Packet Parks and Recreation Board CITY YLIE NOTICE OF MEETING Meeting Agenda Monday, May 21, 2007 - 6:30 pm Wylie Municipal Complex - Council Chambers Conference Room 2000 Highway 78 North Dan Chesnut Chair David Willey Co-Chair Anne Hiney Board Member Donna Larson Board Member Brandi Lafleur Board Member Benny Jones Board Member Frankie Delgado Board Member Robert Diaz Board Liaison Gayle Walton Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.Qov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wvlietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. CITIZENS PARTICIPATION BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the April 23, 2007 meeting. 2. Consider and act upon a request from the following groups to sell items at the Summer Concert Series: Friends of the Smith Library, Blackland Prairie Playground Foundation, and the Searching for a Star Foundation. DISCUSSION ITEMS 3. Meet with Carole Ehrlich, City Secretary, on the topic of"open discussion" at Parks and Recreation Board meetings. May 21,2007 Parks and Recreation Board Regular Meeting Agenda Page 2 of 2 4. County trail linkages 5. Staff updates: Founders Park Bond Project Recreation Center and other City facilities ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 18th day of May, 2007 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code anp.Mii k'kppllopriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: T.Iktr`r�lyh eEaslspy'!i,� % • S silo arole Ehrlich,C' Secretary • Date Notice Removed 1 E TEX 74( Park and Recreation Board CITY OF WYLIE AGENDA REPORT Meeting Date: May 21, 2007 Item Number: (City Secretary's Use Only) Department: Parks and Recreation Prepared By: Robert Diaz Account Code: Date Prepared: May 18, 2007 Budgeted Amount: $ Exhibits: 1 Subject Consider and act upon a request from the following groups to sell items at the Summer Concert Series: Friends of the Smith Library, Blackland Prairie Playground Foundation, and the Searching for a Star Foundation. Recommendation Motion to recommend approval for Friends of Smith Library, Blackland Prairie Playground Foundation, and Searching for a Star Foundation to sell items at the Summer Concert Series. Discussion These non-profit organizations have all discussed with staff the possibility of selling items as fundraisers for their respective organizations. Staff has not finalized the specific items to be sold but proposed items would be drinks and glow-in-the-dark items such as necklaces. Staff has worked with these organizations previously and has no problems in the past. These organizations have shown interest in selling items but they have not confirmed with staff yet. Due to the lengthy process to get approval for these organizations staff has begun this process. Approved By Initial Date Department Director City Manager Page 1 of 1 ,a.. CITY OF-,,TI l E CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM NAME OF GROUP.ORGANIZATION.INDIVIDUAL,ETC. EVENT INFORMATION Name Friends of Smith Library,Blackland Prairie Location Wylie Community Park and Founders Park Playground Foundation,and Searching for a Star Date(s) June 7,2007 through July 2007 Foundation. Start Time 7:30pm End Time 9:30pm Contact Person Name Robert Diaz Number of Individuals Vending Items Multiple Address 2000 Hwy.78 North Target Audience all ages Phone No.972-442-8197 Anticipated Number in Attendance at Event 3-500 Alternate Phone No. Specific Items to be Sold Emergency Contact Name Mulitple items i.e.t-shirts,cotton candy,glow sticks Address Phone No. Alternate Phone No. Helpful Information The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation, community center facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold, the vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend, peddle,sell or offer to sell any cold drinks, cigars, tobaccos, cigarettes, fruits, candies,goods, wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided,however,that this section shall not apply to any person,organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the city park or recreation or community center facilities of the city. 111( Park and Recreation Board CITY OF WYLIE AGENDA REPORT Meeting Date: May 21, 2007 Item Number: 3 (City Secretary's Use Only) Department: Parks and Recreation Prepared By: Robert Diaz Account Code: Date Prepared: May 18, 2007 Budgeted Amount: $ Exhibits: Subject Discussion Item-Meet with Carole Ehrlich, City Secretary, on the topic of "open discussion" at Parks and Recreation Board meetings. Recommendation N/A Discussion Since the beginning of the 2007 staff has been communicating to the Board that discussion of items not posted on the agenda is not appropriate. Staff has come up with ways to improve communications to Board members through a retreat in February 2007 and the new PR Wylie email. In order to clarify this issue, Carole Ehrlich, City Secretary, will be attending the meeting to discuss this topic and answer any questions Board members may have. The following are comments that Carole has made to staff regarding this issue that should help to clarify this issue to the Board. 4-24-07 email responses to Mike Sferra: ...Updates/discussion items should be done in the weekly memo not as discussion on the posted agenda unless you need direction from the board. This only opens up the non agenda items for further discussion and items not posted for discussion. If the majority of the board wants an item discussed on the agenda than post it on the next agenda as an action/direction item. If no direction is needed than cover it in the weekly memos. I think if the staff does some type of weekly or bi-weekly memo this would work the best. If board members have questions they would like an answer to, they can call and ask the question (no quorum involved) then in the memo staff could summarize that issue and bring all up to date if necessary. The issue is making sure the board is not Page 1 of 2 Page 2 of 2 —1 discussing items not posted or outside the posted agenda. There are always questions; like a council member may want to ask the City Manager about a street light in their neighborhood or how the city handles a dangerous dog complaint. Those issues I think are better addressed on a one on one conversation by phone or e-mail to staff. Business that is posted on the agenda should be items that require action or direction from the board and non posted items should be requested to be posted on the next agenda or addressed by phone or e-mail to that board member. Does this make sense? Carole Ehrlich, TRMC, CMC City Secretary, City of Wylie 2000 Hwy. 78 North Wylie, Texas 75098 (972) 442-8103 Fax: (972) 442-8106 carole.ehrlich@wylietexas.gov Approved By Initial Date Department Director City Manager Park and Recreation Board CITY OF WYLIE AGENDA REPORT Meeting Date: May 21, 2007 Item Number: (City Secretary's Use Only) Department: Parks and Recreation Prepared By: Robert Diaz Account Code: Date Prepared: May 18, 2007 Budgeted Amount: $ Exhibits: 1 Subject Discussion Item- County trail linkages Recommendation N/A Discussion Bill Nelson, Parks and Recreation Superintendent, participated in a meeting in early May with Collin County regarding trails throughout Collin County. In preparation for upcoming bond program the Collin County Parks and Open Space Advisory Board is seeking input from communities outside of the Six City Trail Plan(Allen, Plano, McKinney, Frisco,Richardson, and Garland) identifying proposed areas for trail development in their respective cities. This information would be used to calculate how much of the bond could be dedicated to just trails and land acquisition. Attached to the Agenda Report is a letter identifying these trail areas and the approximate costs for trail development and land acquisition. Staff hopes to keep the Board updated on this project and seeks input on the trails identified. Approved By Initial Date Department Director City Manager Page 1 of 1 May 18, 2007 Collin County 825 N. McDonald, Suite 145 McKinney, TX 75069 Attn: Mr. Jeff Durham—Parks and Projects Manager Dear Jeff, As part of the Six Cities Trail Plan,the Collin County Parks Foundation Advisory Board has indicated they would like to update this plan into a regional trail plan to include each community in Collin County. Per the Board's request at the May 10,2007 meeting the City of Wylie is providing a list of trail sites that have been identified in our Parks and Open Space Master Plan that we would like to develop. Each site shows the amount of land that needs to be acquired if necessary, the length of the trail and all applicable costs. Birmingham Farms 13 and 14 8.25 acres x $30,000 acre = $247,500 4,500 L.F./8 ft. wide concrete trail x $35.00 L.F. = $157,500 $405,000 Bozman Farms City of Wylie owns the land 7,000 L.F./8 ft. wide concrete trail x $35.00 L.F. = $245,000 Community Park 2.3 acres x $30,000 acre = $69,000 1,500 L.F./8ft. wide concrete trail x $35.00 L.F. _ $52,500 $121,500 Muddy Creek Preserve 9.2 acres x $30,000 acre = $276,000 8,000 L.F./8 ft. wide concrete trail x $35.00 L.F. = $280,000 $556,000 Pointe North Utility Easement 6.9 acres x $30,000 acre = $207,000 3,750 L.F./8 ft. wide concrete trail x $35.00 L.F. _ $131,250 $338,250 Prinze Property 120 acres x $14,585 acre = $1,750,200 4,000 L.F./8 ft. wide concrete trail x $35.00 L.F. = $ 140,000 $1,890,200 Sage Creek 9/Muddy Creek Pond 12.1 acres x $30,000 acre = $363,000 6,850 L.F./8 ft. wide concrete trail x $35.00 L.F. = $239,750 $602,750 Thurmond Property 4 acres x $30,000 acre = $120,000 2,800 L.F./8 ft. wide concrete trail x $35.00 L.F. _ $ 98,000 $218,000 Wells Parkland City of Wylie owns the land 8,000 L.F./8 ft. wide concrete trail x $35.00 L.F. _ $280,000 Wells Parkland Utility Easement 3.4 acres x $30,000 acre = $102,000 2,000 L.F./8 ft. wide concrete trail x $35.00 L.F. = $ 70,000 $172,000 Total acreage to be acquired 166.15 acres Total cost of acreage $3,134,700 Total distance of 8 ft. wide concrete trails 48,400 L.F. or 9.17 miles Total cost of trails $1,694,000 Total cost of acreage and trails $4,828,700 Please be aware that aside from the Bozman Farms, Community Park and Muddy Creek Preserve trail sites which are in the central part of Wylie, all of the other sites are in the West/Northwest/Southwest part of the city and are all linked together to form a significant trail system through Wylie. I hope the information provided is adequate for your needs. If I can be of further assistance please call me at 972-442-7588 or email me at bill.nelson(a;wylietexas.gov. Sincerely, Bill Nelson—Parks &Recreation Superintendent CC: Mike Sferra—Public Services Director Robert Diaz—Assistant Parks & Recreation Superintendent _it City of Wylie Parks and Recreation Board CITY OF WYLIE AGENDA REPORT Meeting Date: 5-21-07 Item Number: (City Secretary's Use Only) Department: Parks and Recreation Prepared By: Robert Diaz Account Code: Date Prepared: 5-18-07 Budgeted Amount: Exhibits: 0 Subject Staff update: Founders Park Bond Project Recreation Center and other City facilities Recommendation N/a Discussion Staff will update the Board on the status of the above items. Staff will need to make further comment to the Board on these items due to information not provided to the Board prior to their packets being sent to them. Page 1 of 2 p ur Mission.. 1 a be responsible stewards of the public trust, to strive for excellence in public service,and of Wylie to enhance the quality of life for all. May 25, 2007 Dear Grant Review Committee: The City of Wylie respectfiilly submits this grant application for your consideration as part of the Texas Department of Transportation Safe Routes to School Program for 2007. The Wylie Independent School District has participated in the development of this request and wholeheartedly gives its endorsement to the project. We appreciate your consideration of this application, and if I can be of any assistance, feel free to contact me at your convenience. Thank you. Sincerely, Michael B. Sferra Public Services Director City of Wylie 2000 Highway 78 North Wylie, Texas 75098 Phone 972-442-8108 mike.sferra@wylietexas.gov 2000 Highway 78 North 4 Wylie, Texas 75098 t (972)442-8100 4 www.ci.wylie.tx.us