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08-27-2007 (Parks & Recreation) Agenda Packet Parks and Recreation Board CITY:F WYLIE NOTICE OF MEETING Regular Meeting Agenda Monday, August 27, 2007 - 6:30 pm Wylie Municipal Complex- Council Chambers Conference Room 2000 Highway 78 North Anne Hiney Chair Frankie Delgado Vice-Chair Dan Chesnut Board Member David Willey Board Member Brandi Lafleur Board Member Benny Jones Board Member Donna Larson Board Member Robert Diaz Board Liaison Dionna Covington Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wv/ietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. CITIZENS PARTICIPATION BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the July 23, 2007 meeting. 2. Consider and act upon dedication of funds by TXU for a park entry feature at a new park site on Brown Street adjacent to the TXU substation. DISCUSSION ITEMS 3. Presentation by Halff Associates regarding the Founders Park project. August 27,2007 Parks and Recreation Board Special Meeting Agenda Page 2 of 2 ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 24th day of August, 2007 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. OF !Ny'% `may ..\ •-• : C‘(3 \ Carole Ehrlich, ity Secretary _ Date Notice Removed 5E 40, tIIhInn%%%N'I` il Park and Recreation Board CITY OF WYLIE AGENDA REPORT Meeting Date: August 27, 2007 Item Number: Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: August 24, 2007 Budgeted Amount: $ Exhibits: Subject Consider and act upon dedication of funds by TXU for a park entry feature at a new park site on Brown Street adjacent to the TXU substation. —974as 49` &w. 72; Recommendation Motion to recommend to the City Council accepting the dedication of$6,800 from TXU for the future installation of a park entry feature at the new park site on Brown Street adjacent to the TXU substation. Discussion ©hfibit: The Board first reviewed the plans for the T.1J substation back in November of 2005. At that time the Board approved of the concept plan for some park development ear the proposed substation. The City Council recently had to amend the concept plan and requested provide jpme funding ($6,800.00) for an entry feature to the new park site. Dallas Cothrum and Bill H r,eXU representatives, will be at the Board meeting to answer any questions pertaining to the park entry ature. ibiel rdelti C. Otiall 6691> Approved By Initial Date Department Director City Manager Page 1 of 1 Park and Recreation Board CITY OF WYLIE AGENDA REPORT g Meeting Date: August 27, 2007 Item Number: Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: August 24,2007 Budgeted Amount: $ Exhibits: 1 Subject Presentation by Half Associates regarding the Founders Park project. Recommendation N/A Discussion Half Associates will be presenting the updated designs for Founders Park following the August 16, 2007 meeting. This meeting will be used to prepare for the joint meeting with the City Council, date yet to be determined. Due to the quick turnaround from the last meeting,new park designs will be available at the meeting. A revised budget will be included with the current Agenda Report for review prior to the August 27, 2007 meeting. Approved By Initial Date Department Director City Manager Page 1 of 1 Half Version Revised Project Budget for Founders Park Buildout(08-23-07) Item Units Cost Each Total Site Work Site grading 1 each $50,000.00 $50,000 Subtotal $50,000 Parking Parking spaces(unlighted) 363 each $2,000.00 $726,000 Striping, wheel stops, signage 363 each $88.00 $31,944 Subtotal $757,944 Walking Paths and Trail Internal Walk 1 (10'wide) 2,025 If 20,250 sf $4.50 $91,125 Internal Walk 2(10'wide) 1,720 If 17,200 sf $4.50 $77,400 Internal Walk 3(8'wide) 680 If 5,440 sf $4.50 $24,480 Outer Walk 1 (10'wide) 2,295 If 22,950 sf $4.50 $103,275 Outer Walk 2(10'wide) 1,810 If 18,100 sf $4.50 $81,450.00 Subtotal $377,730 Playing Fields and Court Softball field (lighted) 2 each $255,000.00 $510,000 Soccer field(lighted) 4 each $200,000.00 $800,000 Soccer/football field 4 each $50,000.00 $200,000 Bleachers(31 feet) 4 each $15,000.00 $60,000 Concrete pad(31'x15') 4 each $2,500.00 $10,000 Bleachers(21 feet) 14 each $8,000.00 $112,000 Concrete pad(21'x15') 0 each $2,000.00 $0 Basketball court(unlighted) 0 each $25,000.00 $0 Sand Volleyball court(unlighted) 0 each $25,000.00 $0 Subtotal $1,692,000 '""` Concession/Restrooms/Shade Structures Concession stand/restroom North 1 each $300,000.00 $300,000 Concession stand/restroom South 1 each $200,000.00 $200,000 Shade Structures North (14) 14 each $6,000.00 $84,000 Shade Structures South (16) 16 each $6,000.00 $96,000 Shade Structures Pier Drilling Mobilization 1 each $4,000.00 $4,000 Subtotal $684,000 Landscaping Trees(addressed with no contingency) 0 each $350.00 $0 Seed and fertilizer 1 each $8,000.00 $8,000 Irrigation (acres) 26 each $7,000.00 $182,000 Tree bubblers (2 per tree) 400 each $55.00 $22,000 Subtotal $212,000 Lighting Softball Fields Conduit(1"PVC) 800 If $5.75 $4,600 Rigid and Bases 3 each $250.00 $750 (Poles& Fixtures are separate cost) North Consession Area North Consession Power 450 If $35.00 $15,750 Conduit(1" PVC) 500 If $5.75 $2,875 Rigid and Bases 3 each $850.00 $2,550 South Consession Area Conduit(1"PVC) 200 If $5.75 $1,150 Rigid Conduit 3 each $250.00 $750 Walkway .. Conduit(1" PVC) 900 If $5.75 $5,175 Rigid and Bases 3 each $850.00 $2,550 Estimate is based on preliminary design concept and City's requested development improvements. Actual costs may vary based on site conditions and concept refinement. 8/24/2007C:\Documents and Settings\rdiaz\My Documents\Founders Park construction\Founder East Curved Parking Conduit(1" PVC) 1,300 If $5.75 $7,475 Rigid and Bases 5 each $850.00 $4,250 ..... Central Parking Conduit(1"PVC) 2,400 If $5.75 $13,800 Rigid and Bases 9 each $850.00 $7,650 Drop-off Area @ Traffic Circle Conduit(1"PVC) 300 If $5.75 $1,725 Rigid and Bases 1 each $850.00 $850 Traffic Table Cross Walk Conduit(1"PVC) 1,300 If $5.75 $7,475 Rigid and Bases 5 each $850.00 $4,250 Subtotal $83,625 Lighting Fixtures Service Equipment 1 each $10,000.00 $10,000.00 Controls 1 each $5,000.00 $5,000.00 North Consession Area Pole Mounted Pedestrian 2 each $1,450.00 $2,900.00 Canopy Mounted 2 each $750.00 $1,500.00 South Consession Area Canopy Mounted 2 each $750.00 $1,500.00 Concession Power 1,250 If $25.50 $31,875.00 Walkway Pole Mounted Pedestrian 3 each $1,450.00 $4,350.00 East Curved Parking Pole-20 feet 5 each $2,550.00 $12,750.00 Central Parking Pole-20 feet 5 each $2,550.00 $12,750.00 Drop-off Area @ Traffic Circle ,, Pole-20 feet 5 each $2,550.00 $12,750.00 Traffic Table Cross Walk Pole-20 feet 1 each $2,550.00 $2,550.00 Subtotal $97,925 Miscellaneous Picnic tables 10 each $1,000.00 $10,000 Cooking grills 0 each $500.00 $0 Benches 12 each $1,200.00 $14,400 Litter receptacles 40 each $350.00 $14,000 Drinking fountains 3 each $5,000.00 $15,000 Lightning Protection 1 each $10,000.00 $10,000 Miscellaneous signage 2 each $12,000.00 $24,000 Subtotal $87,400 Playground Upgrade Playground Shade Structure 1 each $50,000.00 $50,000 Concrete flatwork 1 each $9,000.00 $9,000 Playground Gateway 0 each $15,000.00 $0 Subtotal $59,000 Concession Equipment North Concession 1 Is $10,000.00 $10,000 South Concession 1 Is $10,000.00 $10,000 Subtotal $20,000 Plaza Fountain Founders Plaza Fountain 0 each $250,000.00 $0 Subtotal $0 Traffic Control Drop-off Area 1 each $25,000.00 $25,000 Traffic Table 1 each $15,000.00 $15,000 Subtotal $40,000 Estimate is based on preliminary design concept and City's requested development improvements. Actual costs may vary based on site conditions and concept refinement. 8/24/2007C:\Documents and Settings\rdiaz\My Documents\Founders Park construction\Founder TOTAL ESTIMATED COST-MAIN PROJECT $4,161,624 Contingency I 15% $624,243.60 Non-Contingency Items — Site Plan Site plan and engineering 1 each $475,000.00 $475,000 Trees Trees 200 each $350.00 $70,000 Artwork Artwork(1%of$5.47mi1) 1 each $54,700.00 $54,700 Land Acquisition Hensley Land Acquisition 1 each $200,000.00 $200,000 GRAND TOTAL-MAIN PROJECT $5,585,567.60 FUTURE PHASES/PROJECTS Founders Plaza Fountain Founders Plaza Fountain 1 each $250,000.00 $250,000 Contingency I 15% $37,500.00 TOTAL-Founders Plaza Fountain $287,500.00 Miscelaneous Additional Playground Update 1 each $30,000.00 $30,000.00 Sand Volleyball Courts 2 each $15,000.00 $30,000.00 Shade Structures at Drop-off Area 6 each $6,000.00 $36,000.00 Additional Shade Structures along play fields 24 each $6,000.00 $144,000.00 ESTIMATED COST-MISCELANEOUS $240,000.00 Contingency 15% $36,000.00 TOTAL-MISCELANEOUS $276,000.00 Outer Walk 2 Trees Outer Walk 2(10'wide) 0 If 0 sf $4.50 $0.00 Trees 60 each $500.00 $30,000.00 Tree bubblers(2 per tree) 100 each $55.00 $5,500.00 ESTIMATED COST-Outer Walk 2 Trees $35,500.00 Contingency 15% $5,325.00 TOTAL-Outer Walk 2 $40,825.00 Additional Trees Trees 250 each $500.00 $125,000.00 Tree bubblers(2 per tree) 500 each $55.00 $27,500.00 ESTIMATED COST-Additional Trees $152,500.00 Contingency I 15% $22,875.00 TOTAL-Additional Trees $175,375.00 Area A Site plan and engineering 1 each $20,000.00 $20,000.00 Site grading 1 each $5,000.00 $5,000.00 Parking spaces (unlighted) 49 each $2,000.00 $98,000.00 Striping,wheel stops, signage 49 each $88.00 $4,312.00 Walking Trail(8'wide) 300 If 2,400 sf $4.50 $10,800.00 Trees 12 each $500.00 $6,000.00 Seed and fertilizer 1 each $1,000.00 $1,000.00 Irrigation (acres) 0.2 each $7,000.00 $1,400.00 Tree bubblers(2 per tree) 16 each $55.00 $880.00 Miscellaneous signage 0 $12,000.00 $0.00 Estimate is based on preliminary design concept and City's requested development improvements. Actual costs may vary based on site conditions and concept refinement. 8/24/2007C:\Documents and Settings\rdiaz\My Documents\Founders Park construction\Founder ESTIMATED COST-AREA A $147,392.00 Contingency I 15% $22,108.80 TOTAL-AREA A $169,500.80 Area B Site plan and engineering 1 each $40,000.00 $40,000.00 Site grading 1 each $5,000.00 $5,000.00 Parking spaces(unlighted) 99 each $2,000.00 $198,000.00 Striping,wheel stops, signage 99 each $88.00 $8,712.00 24-foot wide road (1000 If.) 24,000 sf $9.50 $228,000.00 Walking Trail (10'wide) 525 If 5,250 sf $4.50 $23,625.00 Trees 40 each $500.00 $20,000.00 Seed and fertilizer 1 each $8,000.00 $8,000.00 Irrigation (acres) 0.5 each $7,000.00 $3,500.00 Tree bubblers(2 per tree) 80 each $55.00 $4,400.00 Lighting-Conduit(1" PVC) 800 If $5.75 $4,600.00 Lighting-Rigid and Bases 6 each $850.00 $5,100.00 Lighting-6 Poles 6 each $2,550.00 $15,300.00 Miscellaneous signage 1 $12,000.00 $12,000.00 ESTIMATED COST-AREA B $576,237.00 Contingency 115% $86,435.55 TOTAL-AREA B $662,672.55 Area C Site plan and engineering 1 each $20,000.00 $20,000.00 Site grading 1 each $50,000.00 $50,000.00 Walking Trail (8'wide) 2,210 If 17,680 sf $4.50 $79,560.00 Trees 100 each $500.00 $50,000.00 Seed and fertilizer 1 each $1,000.00 $1,000.00 Irrigation(acres) 0.5 each $7,000.00 $3,500.00 Tree bubblers(2 per tree) 200 each $55.00 $11,000.00 Miscellaneous signage(interpretational) 1 $12,000.00 $12,000.00 ESTIMATED COST-AREA C $227,060.00 Contingency I 15% $34,059.00 TOTAL-AREA C $261,119.00 Area D Site plan and engineering 1 each $40,000.00 $40,000.00 Site grading 1 each $5,000.00 $5,000.00 Parking spaces(unlighted) 104 each $2,000.00 $208,000.00 Striping,wheel stops, signage 104 each $88.00 $9,152.00 Walking Trail (8'wide) 300 If 2,400 sf $4.50 $10,800.00 Trees 40 each $500.00 $20,000.00 Seed and fertilizer 1 each $1,000.00 $1,000.00 Irrigation(acres) 0.5 each $7,000.00 $3,500.00 Tree bubblers (2 per tree) 80 each $55.00 $4,400.00 Lighting-Conduit(1" PVC) 1,600 If $5.75 $9,200.00 Lighting- Rigid and Bases 4 each $850.00 $3,400.00 Lighting-4 Poles 4 each $2,550.00 $10,200.00 Miscellaneous signage 1 each $12,000.00 $12,000.00 ESTIMATED COST-AREA D $336,652.00 Contingency I 15% $50,497.80 TOTAL-AREA D $387,149.80 'ESTIMATED COST-FUTURE PHASES/PROJECTS $2,260,142.15 Estimate is based on preliminary design concept and City's requested development improvements. Actual costs may vary based on site conditions and concept refinement. 8/24/2007C:\Documents and Settings\rdiaz\My Documents\Founders Park construction\Founder GRAND TOTAL $7,845,709.75 Estimate is based on preliminary design concept and City's requested development improvements. Actual costs may vary based on site conditions and concept refinement. 8/24l2007C:\Documents and Settings\rdiaz\My Documents\Founders Park construction\Founder