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12-17-2007 (Parks & Recreation) Agenda Packet Parks and Recreation Board CITY;F WYLIE NOTICE OF MEETING Meeting Agenda Monday, December 17, 2007 — 6:30 pm Wylie Municipal Complex— Council Chambers Conference Room 2000 Highway 78 North Anne Hiney Chair Frankie Delgado Vice-Chair Dan Chesnut Board Member David Willey Board Member Brandi Lafleur Board Member Benny Jones Board Member Donna Larson Board Member Robert Diaz Board Liaison Dionna Covington Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. CITIZENS PARTICIPATION BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the November 26, 2007 meeting. DISCUSSION ITEMS 2. Update on Park Acquisition and Improvement Fund. 3. Westgate property. 4. Potential retreat dates: January 22, January 29, February 2, February 9 December 17,2007 Parks and Recreation Board Meeting Agenda Page 2 of 2 5. Update on Founders Park and Recreation Center projects. ADJOURNMENT CERTIFICATION 1 certf that this Notice of Meeting was posted on this 141" day of December, 2007 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. c„," "6 �• fn _ ) 1. 7 arole Ehr ch,City Secretary _ _ Date Notice Removed a , AL 6 City of Wylie Park Acquisition and Improvement Fund Statement of Revenues and Expenditures September 30, 2007 West Central East Total All Zones Revenue Parkland Dedication 260,919.07 138,202.59 154,990.97 554,112.63 County Grants - - - Interest Income - - - - Total Revenue 260,919.07 138,202.59 154,990.97 554,112.63 Expenses (61,873.03) (179,086.66) (122,494.37) (363,454.06) Fund Balance 110,396.35 239,113.24 113,238.16 462,747.75 Total 309,442.39 198,229.17 145,734.76 653,406.32 FYI -the thing we need to remember to tell the Board about this is that it doesn't include the final cost of whatever it might cost to acquire the OCP parkland from KCS. That amount is still unknown at this time. I estimate it to be in the neighborhood of$375,000 to$400,000. v..a IL. I „'.Iuy, I v,i I I 161.1V S.. LVVI l.!.VV 1-11„I Ta ■iii�; Bill Nelson Subject: info for park board Regarding the 10 acre parcel north of the rail road tracks on Westgate Way, I spoke with a Larrie at 956-686-7426, the number on the sign posted at the site, and she informed me of the following: • The property is part of Lloyd Bentsen's father's estate. • The estate is interested in selling if for development. • The estate typically asks for"top dollar" in its real estate transactions, and they typically receive "top dollar". • She was not at liberty to divulge the exact asking price but suggested that the asking price is"very near$1 million." Michael B. Sferra Public Services Director City of Wylie 2000 Highway 78 North Wylie, Texas 75098 Phone: 972-442-8108 1 From: Mike Sferra Sent: Friday, November 30, 2007 8:06 AM To: w; Bill Nelson Subject: info for park board I s oke with a Larrie at 956-686-7426,the Regarding the 10 acre parcel north of the rail road tracks on Westgate Way, p number on the sign posted at the site, and she informed me of the following: • The property is part of Lloyd Bentsen's father's estate. • The estate is interested in selling if for development. receive"top dollar". X The estate typically asks for"top dollar" in its real estate transactions, and they typically . near$1 • She was not at liberty to divulge the exact asking price but suggested that the asking price is"very million." Michael B. Sferra Public Services Director City of Wylie 2000 Highway 78 North Wylie, Texas 75098 Phone: 972-442-8108 1 City of Wylie Park Acquisition and Improvement Fund Statement of Revenues and Expenditures September 30, 2007 West Central East Total All Zones Revenue Parkland Dedication 260,919.07 138,202.59 154,990.97 554,112.63 County Grants - - - - Interest Income - - - - Total Revenue 260,919.07 138,202.59 154,990.97 554,112.63 Expenses (61,873.03) (179,086.66) (122,494.37) (363,454.06) Fund Balance 110,396.35 239,113.24 113,238.16 462,747.75 Total 309,442.39 198,229.17 145,734.76 653,406.32 FYI -the thing we need to remember to tell the Board about this is that it doesn't include the final cost of whatever it might cost to acquire the OCP parkland from KCS. That amount is still unknown at this time. I estimate it to be in the neighborhood of$375,000 to$400,000. City or Wylie Boards and Commission Attendance 2005 2006 Check Off Name of Member Jan-05 Feb-05 Mar-05 Apr-05 May-05 Jun-05 Jul-05 Aug-05 Sep-05 Oct-05 Nov-05 Dec-05 Jan-06 Feb-06 Mar-06 Apr-06 May-06 And Comments Term Exp. Animal Shelter Advisory Board Members to be reappointed are in bold Chuck Kerin 7/6 Present Present Present Present Present Joanna Richardson 7/6 Present Present Present Ken Qualls 7/6 Present Present Present Present Present Heather Screws 7/6 Present Present Present Earl Newsom 7/6 Present Present Present Present Present Construction Code Board Members to be reappointed are in bold Eric Brown 7/7 Present Present Present Present Present Guy Gordon 7/6 N/A ;absent Present Present Present Jim Chaney 7/8 Present Present Present Present Scott Henry 7/7 Present Present Present Absent Present Mike Phillips 7/6 N/A Present Absent Present Present Steve Repasky 7/7 Present Present Present Present Present Frank Spineola 7/7 Present Present Absent Present Present Library Board Members to be reappointed are in bold Shirley Burnett 7/7 Present No meeting Present No meeting Present Present Present Present No meeting Present Present No meeting Present Present Present Present Grace Morrison 7/6 Present No meeting Present No meeting Present Absent Present Present No meeting Present Present No meeting Present Present Present Present Kelli Bolton 7/6 No meeting, No meeting No meeting No meeting Absent Present Absent Present David James 7/7 Absent No meeting Present No meeting Absent Present Absent Absent No meeting Absent Absent No meeting Present Present Present Present Junald Nalamuddin 7/6 No meeting No meeting Present Absent /-assent Absent No meeting absent Present No meeting Present Present Present Present Sandra Williams 7/7 No meeting No meeting Present No meeting Present Present No meeting Present Present Absent Present Joe Murphy 7/7 Present No meeting Present No meeting Present Present Present Present No meeting Present Present No meeting Present Present Present Present Parks and Recreation Board Members to be reappointed are in bold Eugene Gamer 7/6 Present Present Present Absent Present Absent Present Absent Absent Present Absent Present Present Present Present Daniel Chestnut 7/7 Present Present Present Present Present Present Present Present Present Present Present Present Present Present Present Brandi Lafleur 7/7 Absent Absent Present Present Absent Present Present Present Present Present Present Present Present Present Absent Anne Hlney 7/6 Present Present Present Absent Present Present Absent Present Present Present Present Present Present Present Assent Frankie Delgado 7/7 Present absent ,Present Present Absent OUT OUT OUT OUT OUT OUT OUT OUT OUT Present Benny Jones 7/6 Absent Present Present absent Present Absent Present Absent Absent David Willey 7/6 Present Absent Present Present Present Present Present Present Present Present Present Present Absent Present Present Parks and Recreation 4B Board Members to be reappointed are in bold Dates nl more tl tnnemenb➢e 1/11&1/1 Shirley Burnett 7/7 Present , Dan Chestnut 7/7 A-1 t/A-I A Anne Hiney 7/7 Present Eric Hogue 7/7 P-11/A-1 John Mondy 7/6 Present Merrill Young 7/6 Present Rick White 7/6 Present Planning and Zoning Board(more than one meeting a month) Members to be reappointed are in bold Date:,01111010 it n t r,nineis e 1/4 2/1&15 3/1&15 4/5&19 5/3&17 6/7&21 7/5&19 8/2&lb 9/b&20 10/4&18 11/1&15 12/6&20 1/3&17 2/7&21 3/7&21 4/4&18 5/2&16 Scott Ames 716 N/A N/A N/A Present P-3/A-17 Present Present P-2/A-15 P-6/A-20 Present Present Present Present ;absent ,3-7/P-21 A-4/P-18 Present Joel Hemphill 717 N/A N/A N/A N/A N/A N/A Present Present Present Present Present Present A-3/P-17 Present Present Present Present Jamie Gregg 7/7 N/A N/A N/A N/A N/A N/A Present P-2/A-t6 Present Present Present Absent Present Present Present Present Present Eric Alexander 7/6 N/A Present Present Present Present Present Present Present Present 4/P-18 Present An-Absent Present Present A-7/P-21 Present Absent Dennis Larson 716 Present Present Present Present Present Present Present Present Present P-4/e-18 Present Present A-3/P-17 Present Present Present Present M.G.Red Byboth-Resigning 7/7 Present A-1/P-15 Present Present P-3/A-17 Present P-5/A-19 P-2/A-I6 Present Present Present Present Present Present Present A-4/P-18 Present Dave Hennesey 7/6 Present Present P-1/%A-t5 P-5/A-19 _Present Present A-5/P-19 present 1--6/P-20 Present Present Absent A-3/P-17 Present P-7/4-2 Present --2/P-18 A-Date(is absent that date) P-Date(Is present thet date) 1 N/A-NonAppliicable City of Wylie = Boards and Commission Attendance 2005 2006 Check Off Name of Member Jan-05 Feb-05 Mar-05 Apr-05 May-05 Jun-05 Jul-04 Aug-05 Sep-05 Oct-05 Nov-05 Dec-05 Jan-06 Feb-06 Mar-06 Apr-06 May-06 And Comments Wylie Economic Development Corporation Board(more than one meeting a month) Members to be reappointed are in bold Drum:el'more Ate,me n netetn 14.20 6.13.27 10.27 3,25 Gary Bowtand 7/7 Present Present Present No meeting Present Present Present Present Present Present Present Present No meeting Present P-10/A-27 A-3 Resigned Marvin Fuller 7/7 Present Present Present No meeting Present Present Present Present Present Present Present Present No meeting Present Present Present Present Gary Bartow 7/6 Present Present Present No meeting Present Present Present Present Present Present Present Present No meeting Present P-10/7 2 7 P-3/A-25 Present John Yeager 7/6 P-14/A-20 Present Present No meeting Present Absent Present Present Present Present Present Present No meeting Present Present Present Present Merrill Young 7/6 Present Absent Present No meeting P-6/A;13 Present Present Present Present Present Absent Present No meeting Present A-10/P-27 Present Present Zoning Board of Adjustments Members to be reappointed are in bold Weldon Bullock 7/7 Present Present No meeting Present Present Present no meeting no meeting Present Present no meeting no meeting no meeting Present no meeting Present Jan Sargent 7/7 Present Present No meeting Present Present Present no meeting no meeting Absent Present no meeting no meeting no meeting Absent no meeting Absent Linda Jourdan 7/7 Present Absent No meeting Present Present Absent no meeting,no meeting Present Present no meeting no meeting no meeting Present no meeting Present Marilyn Herrera 7/6 Present Present No meeting Present Present Present no meeting no meeting Absent Present no meeting no meeting no meeting Present no meeting Present Layne LeBaron 7/6 Present Present No meeting Present Present Present no meeting no meeting Present Present no meeting no meeting no meeting Absent no meeting Present Mitch Herzog 716 Present Present No meeting Present Present Absent no meeting no meeting Present Present no meeting no meeting no meeting Present no meeting Absent Jeff Ellis 7/6 Present Present No meeting Present Present Present no meeting no meeting Present Present no meeting no meeting no meeting Present no meeting Present A-Date(is absent that date) P-Date(is present that date) 2 N/A-AbnAppiicabie TEXAS PARKS & WILDLIFE February 28, 2003 COMMISSIONERS KATHARINE ARMSTRONG CHAIRMAN,AUSTIN Mr. Robert Diaz, Assistant Superintendent ERNEST ANGELO,JR. Parks and Recreation Department VICE-CHAIRMAN,MIDLAND Parks Clll Recreation 11 V JOHN AVILA,JR. 2000 Highway 78 North FORT WORTH Wylie, TX 75098 JOSEPH B.C.FITZSIMONS SAN ANTONIO ALVIN L.HENRY Re: Master Plan Review — City of Wylie HOUSTON PHILIP MONTGOMERY DALLAS Dear Mr. Diaz: DONATO D.RAMOS LAREDO Our review of your parks, recreation and open space master plan has been KELLY W.RISING,M.D. BEAUMONT completed. Upon review, it appears that all of the standard requirements identified MARK E.WATSON,JR. in the Texas Recreation and Parks Account Program Procedural Guide have been SAN ANTONIO met. LEE M.BASS CHAIRMAN-EMERITUS FORT WORTH You will now qualify for priority points under criteria two of the "TRPA Project ROBERT L.COOK Priority Scoring System", beginning with the Fall 2003 review. EXECUTIVE DIRECTOR Please contact me if you have any questions at 512/912-7119. Sincerely, 11 1 ° T Joe S. Seffel, CPR Program Administrator Recreation Grants Branch JSS:jsc Take a kid hunting or fishing * Visit a state park or historic site 4200 SMITH SCHOOL ROAD To manage and conserve the natural and cultural resources of Texas and to provide hunting.fishing AUSTIN,TEXAS 78744-3291 512-389-4800 and outdoor recreation opportunities for the USP and enjoyment of present and fature generations. www.tpwd.state.tx.us Wylie Adult Softball Association SLOWPITCH SOFTBALL LEAGUE BY-Laws A. Government 1) The Executive Advisory Committee shall rule on protest, appeals, and extended disciplinary action. 2) Any rule not covered in the league By-Laws or Points of Emphasis will be covered under the ASA(Amateur Softball Association) Official Rules of Softball. B. Fees 1) Each team shall pay a fee for participation in each league. 2) All fees shall be paid by the designated due date set by the Wylie Adult Softball Association. No exceptions! 3) There will be no refunds. C. Questions 1) The Wylie Adult Softball Association telephone number is (972) 461-1708 D. Eligibility 1) Participants must either live or work within the City limits of Wylie. To play church sports participants must have written certification by the pastor of the church (located in Wylie city limits) of which they are members sixty(60) days prior to the start of the season and meet all other church sports requirements. Non-resident teams will be permitted on a space available basis. 2) Rosters will be limited to 20 players. An original Wylie Adult Softball Association Roster, properly filled out and signed by all players and the team manager, must be turned in at the Wylie Adult Softball Association by the first game. The minister of the participating church must sign all Church team rosters. If the team Roster is not on file and a player's eligibility is challenged,the game in question will be automatically forfeited. 3)Before anyone is added to the team Roster after the season begins, a Player Addition Form must be filled out and turned in to the Wylie Adult Softball Association. Players may not be added to Rosters after the sixth game played in the season. 4) Players may not play on different teams within the same league. No player will be released to play on more than one team; however, they will do so at their own risk. 5) No player may participate who has been suspended from any affiliated Wylie Parks and Recreation activity until approved to play by the Executive Advisory Committee upon recommendation by the Wylie Adult Softball Association. 6) All questions regarding player eligibility should be directed to the Wylie Adult Softball Association. Teams may question eligibility of only two players per game. (Whole rosters may not be questioned). Teams playing ineligible players will forfeit all games in which the ineligible persons appear in the lineup and may forfeit all remaining games in the current season's schedule. The ineligible person will be suspended and no entry fees will be refunded. Manager's playing ineligible players may be suspended for two (2)full calendar years from Wylie Adult Softball Association. 7) All Participants must be a least fifteen (15) years of age. 8) At all times, the responsibility regarding the eligibility and conduct of players rests with the Manager of each team. 1 Wylie Adult Softball Association SLOWPITCH SOFTBALL LEAGUE BY-Laws D. Rules of Competition 1) Unsportsmanlike conduct will not be tolerated at any time for any reason. Players, coaches or spectators may be suspended from the league for use of profanity or objectionable language, consumption or possession of alcoholic beverages before, during or after the game on City property. Any abusive language or threats directed toward the officials or Staff may be grounds for suspension from the league. Wylie Adult Softball Association will decide on the length of all suspensions, but there shall be a minimum of a) Two games, or more, for using profane language and/or for unsportsmanlike conduct. The suspension shall be effective for the two games played following the game in which the violation occurred. Bye weeks and rain-out games do not count in the two-game suspension. If the player participates on more than one night, suspension will be in effect for the same number of games for which he/she has been suspended in that league also. The player may not come to the park until the suspension(s) has been served. NOTE: Using profane language and/or unsportsmanlike conduct shall be an automatic suspension. Any player ejected from a game must immediately leave the park. If the player refuses to leave the park or threatens the umpire at the time of the ejection, the game will be forfeited even if there are still nine(9) players available to play. b) An indefinite period of time for fighting(fights will be defined as intent to do harm). Any or all persons involved in a fight will be suspended. Whole teams may be suspended if the infraction is severe enough(i.e. striking official, mass fights, striking City officials, etc). c) A one-year suspension if a second two-week suspension is drawn. THE MAXIMUM PENALTY APPLIED AFTER THE SECOND EJECTION MAY RESULT IN A ONE- YEAR SUSPENSION FROM PARTICIPATION IN WYLIE ADULT SOFTBALL ASSOCIATION. d} A one-year or more suspensio frotriking an official. e) Rushing the umpire in a threatein`g manor mayresult in an automatic ejection. These rules apply to all pre-season and post-season play-offs or tournaments, as well as regular season play. 2) Umpires have the option of removing a player for minor infractions (such as a fake tag,throwing a bat, bringing an illegal bat to the batter box). A Removal means that the player may not play for the remainder of that game only. The player does not have to leave the park. The game may continue if there are only 9 players now eligible to play. 3) Each team must have a manager or team captain who is the official spokesman for his team and spectators. The team Captain participating in the game is the representative of his team and may address an official on matters of rule interpretation or to obtain essential information, if it is done in a courteous manner. 4) Uniforms: All players of a team must wear shirts same color, and the shirts must be numbered. A legal number of contrasting color, at least 6" high, must be worn on the back of all uniform shirts. Numbers may not be fractions or triple numbers. These numbers must be a permanent nature. No tape will be allowed. No metal cleats are allowed on shoes. PENALTY: Any player violating these rules will not be allowed to play in this game. If two players wear the same number, both players may not participate in a game at the same time. Players may not switch jerseys after the line-up has been submitted. 2 Wylie Adult Softball Association SLOWPITCH SOFTBALL LEAGUE BY-Laws 5) If at the end of seven innings and/or the end of the time limit the score is tied, each batter will get one pitch. Time limit on games is 55 minutes. 6) Teams are required to play game schedules as posted. Game schedules will not be changed to accommodate individual teams. The only changes to game schedule will be made by Wylie Adult Softball Association staff due to rainouts or other unforeseen administrative or facility-related circumstances. 8) In all regularly-scheduled games, game time shall be forfeit time. The same rule applies in make-up games. There is no grace period. 9) Games may begin if a team has nine (9)players. There will be an automatic out when the absent player's time comes to bat. However, if a tenth player arrives, the player may be substituted for the absent player. The EP(extra player)will be allowed in the league. Ten (10)players may play defense and bat eleven (11) If any player drops from the line-up without a substitute, his place in the line-up will become an automatic out. To play eleven(11) people, the team must start with eleven (11) people. Teams may play shorthanded for any reason. Teams may not play with fewer than nine (9) players. 10)Coed teams may start with nine (9)players. There will be an automatic out when the absent player's time comes to bat. The pitcher and catcher must be of opposite sex, and there must be two (2)men and two (2)women on the infield and two (2) men and two (2)women in the outfield. Ten(10)players may play defense and bat twelve (12). If any player drops from the line-up without a substitute, the team may drop to ten(10)players with no penalty. To play twelve (12) people, the team must start with twelve (12) people. Coed teams may play shorthanded for any reason. Coed teams must have a minimum of nine (9)players (5 men/4 women or 4 men/5 women)to start the game. Normal teams field 5/5, with equal distribution in the infield and outfield. 11) A second home plate will be used in all Coed leagues. The runner will run to the second home plate. The catcher will remain on the regular home plate. If the runner runs to the regular home plate instead of the second home plate, it will be an out! 12)Third strike foul will result in batter declared out. 13)All games will be played with a 12 Run Rule after 4-1/2 or 5 innings and a 15 Run Rule after 2-1/2 or 3 innings. 14) The stealing of bases will NOT be allowed in all men's leagues. 15) In all leagues allowing home runs, if a home run is hit over the fence, the hitter must advance at least to first base and all base runners must advance at least one base. They do not have to run around all bases for the runs to count. 16) If neither team can produce the required number of eligible players at the stated game time, a double forfeit shall occur and the official standings shall show a loss for both teams. There shall be no opportunity to replay the game. If the forfeit is the last game of the evening, the bases will be taken up and the lights may be turned off 17)For all single or double forfeit games, the officials in charge shall record the names of all players at the starting time. They shall also require the players on each team to take a position within the playing area to verify the number of eligible players present. 18) If a team manager knows prior to game time that his team will be required to forfeit the game due to lack of eligible players, he should verbally forfeit the game ONLY by contacting the Wylie Adult Softball Association prior to 5:00p.m. 3 Wylie Adult Softball Association SLOWPITCH SOFTBALL LEAGUE BY-Laws 19)Forfeiture of three(3) league games will automatically suspend a team for the remainder of the season. All remaining games to be played will be forfeited and NO ENTRY FEE REFUND WILL BE MADE. The scores for all completed games will be recorded as played. 20)All games will be played as scheduled except in the event of unavoidable conflicts in facilities or inclement weather. Any postponed game will be rescheduled by the Wylie Adult Softball Association. Decisions on cancellations of games due to inclement weather will be made by the City of Wylie by 4:00p.m. of the scheduled game day. Managers can call the rain-out number(972)442-8199 after 4:00p.m. to get the decision as to field conditions. 21)All make-up games will be played as time allows during and after the regular season. Make-up schedules will be given by phone call and/or email. Make-up games will not be changed to accommodate individual team. 22) Games that are called due to rain or other unforeseen circumstances will be considered final if the game has progressed through the fifth (5th) inning, or has fulfilled the 15 Run Rule or progressed through forty(40) minutes of play. All uncompleted games will be started from the beginning, 23) The Officials' decision shall be final on judgment calls and on the conduct of the game. These decisions do not involve interpretation of the rules, the by-laws of the league, or the eligibility of the players. 24) Amateur Softball Association rules will govern league play. TAAF rules will govern player eligibility. 25) On fields with double first base, the runner must use ONLY the orange portion of the base and the fielder may only use the white portion of the base unless the runner is advancing to second base. After a runner passes first base, only the white section of the base is live and the orange is dead. Exception: On any force out attempt from the foul side of first base, the defense and the batter-runner can use either the colored or white portion. 26) THE ASA BLOOD RULE WILL BE IN EFFECT IN ALL GAMES! 27)Both teams must furnish a playable game ball to the home plate umpire before the start of each game. Each team will hit the softball it provided. Balls must be COR.44, 375 compression, of any color stitching, and ASA approved. Men's teams must furnish 12-inch balls. Co-ed teams must furnish 12-inch (men's)and 11-inch (women's) balls. The umpires must be able to read the specs on the ball! All bats used must be ASA approved. Please check the ASA website at www.ASAsoftball.com for the current approved and banned bat lists. 28) Teams will be expected not to make a mockery of the game (i.e., challenging whole rosters, wearing of inappropriate attire, etc.). 29) Apparel including uniforms worn by spectators, players, managers and coaches must be appropriate and may not be of an obscene, lewd, vulgar, profane or disruptive manner in either written or graphic format. Anyone wearing apparel as described will be considered a public nuisance and will be subject to penalties provided in a City of Wylie Ordinance. 4 Wylie Adult Softball Association SLOWPITCH SOFTBALL LEAGUE BY-Laws E. Protest 1) JUDGMENT CALLS WILL NOT BE GROUNDS FOR A VALID PROTEST. 2) All protest must be made at the time of the infraction or before the next pitch, stating reason for protest. The protesting manager shall notify the umpire immediately that the game is being played under protest, and the umpire in turn shall immediately notify the opposing team manager or captain of the protest. 3) Eligibility protest must be recorded during games only. The player being protested must show officials picture identification issued by the Texas Departments of Public Safety within 5 minutes of the completion of the ballgame to establish the true identity of the player being protested. The Wylie Adult Softball Association will make the actual determination of eligibility within 72 hours. Failure to produce picture identification is forfeiture by the team using the player in question. If identification is validated the protesting team must follow-up with procedures setout in paragraph E4. The identity of only two players per game may be challenged. 4) All protest (this includes player eligibility) must be followed up in writing, signed by the Team Manager and filed by 5 p.m. the next workday in the Wylie Adult Softball Association. A deposit of$50.00 must accompany each protest. If the protest is upheld, money will be refunded. All protest shall be ruled on by the Wylie Adult Softball Association Executive Committee and the penalties, in the event the protest is sustained, shall be fixed by the same whose decision shall be final. 5) Games played under protest will have the final score turned in for official entry. 6) Only protest that actually affect the outcome of the game will be considered. 7) It is recommended the Wylie Adult Softball Association office that both teams keep a scorebook. The home team's book will serve as the official scorebook, from which standings and records will be recorded. F) Determination of League Winner 1) If a tie exists for any award position, league winners will be determained by using the following tiebreaker criteria: a) Win-loss in head-to-head games b) Fewest points allowed in head-to-head games c) Most points scored in head-to-head games d) Fewest points allowed in league play e) Most points scored in league play f) Play a tiebreaker game G)Awards 1) Eighteen (18) customer championship shirts for 1St place winners 5 Wylie Adult Softball Association POINTS OF EMPHASIS SOFTBALL LEAGUES (see League Bylaws/ASA Guidebook for complete rules) Game Rules 1) Alcoholic beverages are not allowed on park property, which includes the parking lot. 2) "Home Team" is named on game schedules. Teams may occupy either dugout on first-come, first-serve basis. 3) Teams are required to play game schedules as posted. Game schedules will not be changed to accommodate individual teams. The only changes to game schedules will be made by Wylie Adult Softball Association staff due to rainouts or other unforeseen administrative or facility-related circumstances. 4) Game time is forfeit time. However, if a team has 9 players at 7:00p.m., the game will begin. No waiting for players! There is NO grace period! 5) Line-up cards are available from the umpires. Line-ups are due no later than the home plate meeting before each game. Teams that do not submit timely line-ups will lose their first at-bat. Games will not be forfeited due to lack of the line-up unless the team is unable to produce the minimum number of eligible players at game time. Home team will keep the official scorebook for each game. 6) Games may begin if a team has nine(9)players. There will be an automatic out when the absent player's time comes to bat. However, if a tenth player arrives, the player may be substituted for the absent player. The EP(extra player)will be allowed in the league. Ten(10) players may play defense and bat eleven(11). If any player drops from the line-up without a substitute, his place in the line-up will become an automatic out. To play eleven(11)people, the team must start with eleven(11)people. Teams may play shorthanded with nine(9) players. Teams may not play with fewer than (9) players. 7) Coed teams may start with nine(9)players. There will be an automatic out when the absent player's time comes to bat. The pitcher and catcher must be of opposite sex, and there must be two(2)men and two (2)women on the infield and two(2)men and(2)women in the outfield. Ten(10)players may play defense and bat twelve(12). If any player drops from the line-up without a substitute, the team may drop to ten(10) players with no penalty. To play twelve (12)people, the team must start with twelve (12). Coed teams may play shorthanded with nine(9)players. Coed teams must have a minimum of nine(9)players (5 men/4 women or 4 men/5 women) to start the game. Normal teams field 5/5, with equal distribution in the infield and outfield. 8) Home run limits are in effect on all fenced fields as follows: "A", none; "AA", one; "AAA", three; "Majors", six. 9) All games will be played with a 12-run rule at any point after the home team has batted four times(4-1/2 innings) and a 15 run rule after the home team has batted 2 times(2-1/2 innings). Innings must be completed unless the home team is ahead. 10) Batters will be assessed a full count (3 balls/2 strikes) in extra-inning games or games exceeding the 55 minute time limit. 1 Wylie Adult Softball Association POINTS OF EMPHASIS SOFTBALL LEAGUES (see League Bylaws/ASA Guidebook for complete rules) 11)Games that have completed five innings of play will be considered complete if called due to rain or unforeseen circumstances. All incomplete games will be rescheduled as make-up games and will start from the beginning. 12) Safety bases are used on all fields. The orange part of the bases belongs to the runner; the white part of the base belongs to the fielder. The runner should use the white part of the bases ONLY when advancing from first to second base. 13) The stealing of bases will NOT be allowed in all Men's leagues. 14) A second home plate will be used in all Coed leagues. The runner will run to the second home plate. The catcher will remain at the regular home plate. If the runner runs to the regular home plate instead of the second home plate, it will be an out! 15)In all leagues allowing home runs, if a home run is hit over the fence, the hitter must advance at least to first base and all base runners must advance at least one base. It is not necessary to run around all bases for the runs to count. 16) ASA blood rule is in effect. Players that are bleeding may not participate in games unless blood is covered, such as a bandage. A player that is injured in a game and is bleeding will have one minute to take care of the problem and return to the game. If bleeding cannot be stopped and the blood cannot be covered within one minute, a substitution will be necessary or the team must play shorthanded (shorthanded rules apply). Substitution and re-entry rules apply. If a player gets blood on any part of clothing(jersey, pants, socks, etc.),that part of the uniform may not be worn unless the blood is dry. RECOMMENDATION: Have a first aid kit for your team with bandages, gauze, tape, spare jersey, pants, and socks. Spare shirts do not have to match and do not have to be numbered. Equipment 1) Shirts: Players must wear same-colored shirts with legal numbers on the back, which are non-duplicate, permanent, and at least 6" high. Numbers may not be fractions or triple numbers. 2) Shoes: Metal cleats are not allowed on shoes 3) Balls: Both teams must furnish a playable game ball to the home plate umpire prior to the start of the game. Each team will hit the softball it provides. Balls must be COOR .44, 375 compression, of any color stitching, and ASA approved. Men's teams must furnish 12-inch balls. Coed teams must furnish 12-inch(men's) and 11-inch(women's)balls. Umpires must be able to read the specs on the ball. 4) Bats: All bats used must be ASA approved. Please check the ASA website at www.ASAsoftball.com for the current approved and banned bat list. Rain-Outs/Make-Ups/Forfeits 1) Rain-Out Information: In the event of rain or wet fields, game status will be determined no earlier than 4:00 p.m. Game status will also be posted at 4:00 p.m. on the rain-out phone line at(972)-442-8199. If the umpires on the field should cancel 7:00 p.m. games or any other later games in progress, all successive games will also be cancelled. The rain-out phone number line will also be updated at that time 2 Wylie Adult Softball Association POINTS OF EMPHASIS SOFTBALL LEAGUES (see League Bylaws/ASA Guidebook for complete rules) 2) Make-Up Game Information: Make-Up Schedules will be given over the phone. Make-Up dates will NOT be changed to accommodate individual teams. Games cancelled will be made up at the discretion of the Wylie Adult Softball Association. It is the intent of the Wylie Adult Softball Association to schedule make-up games on respective league nights with a minimum of six days" notice. It may become necessary, however, to schedule make-ups on other week nights or weekends(Saturday and Sunday) depending on available make-ups dates in the schedule. 3) Forfeit Information: If you know ahead of time that your team is going to forfeit a game, please call Wylie Adult Softball Association who will then notify the other team manager. Forfeiture of three(3) league games will automatically suspend a team for the remainder of the season. „r All remaining games to be played will be forfeited, and no refund will be made. Other Information 1) Player Identification/Challenging Player Eligibility: Each player is required to have picture identification(issued by the Texas Department of Public Safety) to establish identity at ball fields. If player eligibility is questioned in the form of a protest, the player(s) in doubt will have five minutes after the game to establish identity to the umpire. Failure to produce a picture ID if requested is forfeiture of the game. The protest is then forwarded to the Wylie Adult Softball Association. RECOMMENDATION: Everyone needs to bring his/her driver's license to the game and leave it in the car,just in case. 2) Suspension From League: Any player ejected from a game for unsportsmanlike conduct, vulgar language, ect. Will be suspended from the league. The player must immediately leave the park at the time of the ejection. This player may not come to the park during the suspension time. Note: If an ejected player refuses to leave the park or threatens the umpires at the time of the ejection, the game will be forfeited even if there are nine (9) players still available to play. 3 Wylie Adult Softball Association POINTS OF EMPHASIS SOFTBALL LEAGUES (see League Bylaws/ASA Guidebook for complete rules) 3) Removal From Games: Any player removed from a game for a minor infraction may not play for the remainder of that game only. The player does not have to leave the park. 4) ASA Rules: Any rule not covered in the league By-laws or Points of Emphasis will be covered under the ASA Official Rules of Softball. 5) Playing on Multiple Teams: Players may play on more than one team(at their own risk of accommodation); however, they may not play on two teams within the same league. If a player is suspended in one league, he/she cannot play on any other team until his/her suspension has been served for the same number of games in which he/she was suspended. 6) Protest: The protest fee is $50.00 non-refundable unless the protest is upheld. Managers should familiarize themselves with the protest procedures as described in paragraph E on page 5 of the softball Bylaws. 7) Rosters: An original Wylie Adult Softball Association team roster, properly filled out and signed by all players and the Team manager, must be turned in at the Wylie Adult Softball Association by the team's first game. The minister of the participating church must sign all church team Rosters. If your roster is not on file and a player's eligibility is challenged, you will automatically forfeit that game. 8) Free-Agent List: The Wylie Adult Softball Association maintains a free-agent list of individuals wishing to get on a team. Managers who need players can call (972) 461-1708. to have the list faxed or emailed to them. The manager is then responsible for contacting the individuals. 9) Determination of League Winner: League winners will be determined using the following tiebreaker criteria: 1) win-loss record in head-to-head games 2) fewest runs allowed in head-to-head games 3) most runs scored in head-to-head games 4) fewest runs allowed in League play 5) most runs scored in league play 6) play a tiebreaker game. 10)Awards: There will be a first-place team award and 18 custom-designed t-shirts. 4 Wylie Adult Softball Association Official Softball Team Roster And release and indemnification agreement Spring Summer Fall l Tuesd Night Frid Night Team NameHome LJ Ll Name(print) Players signature Home Address City Zip Phone 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 1) I voluntarily elect to accept and assume all risk of injury incurred or suffered by me(a)while practicing or playing as a member of the team so designated,(b)while serving in a non-playing capacity as team member during practice or play by other teams or by other players on my team,and(c)while on or upon the premises of any and all of the fields arranged for by my team league for practice or play. 2) I hereby waive all claims,release,indemnify,defend and hold harmless the Wylie Adult Softball Association and all of its agents,of any and all liability,claims,suits or demands,or causes of action,including all expenses of litigation and/or settlement which are related to or arise by reason of,injury to,or death or debt of any person,including but not limited to myself,or for loss of,damage to, or loss of use of any property arising out of,resulting from,or in connection with my participation in the Program(s) 3) I will,Without limitation,assume and pay all medical and emergency expenses in the event of an accident,injury,illness or other incapacity,regardless of whether I have authorized such expenses. 4) I agree that the Wylie Adult Softball Association,its officials,employees,agents and representatives have the authority to use pictures of me taken at any City of Wylie event. The pictures may be taken and used without my knowledge or payment to me. Team Manager's Name(Print) Signature of Team Manager Home Phone Work Phone Manager's Street Address(Print) City State Zip Minister's Signature(if applicable) 5 Wylie Adult Softball Association And RELEASE and INDEMNIFICATION AGREEMENT Use this form only to add a player after your original roster has been turned in! Players cannot be added after a team's 6th game. You may have up to 20 players total (those listed on your original roster and including and players added with this form). SOFTBALL 1) I voluntarily elect to accept and assume all risk of injury incurred or suffered by me(a)while practicing or playing as a member of the team so designated, (b)while serving in a non-playing capacity as team member during practice or play by other teams or other players on my team, and (c)while on or upon the premises of any and all of the fields arranged for by my team or league for practice or play. 2) I hereby waive all claims, release, indemnify, defend and hold harmless the Wylie Adult Softball Association and all of its agents, for any and all liability, claims, suits, or demands, or causes of action, including all expenses of litigation and/or settlement which are related to or arise by reason of, injury to,or death or debt of any person, including but not limited to myself, or for loss of, damage to, or loss of use of any property arising out of, resulting from, or in connection with my participation in the Program(s) 3) I will,without limitation,assume and pay all medical and emergency expenses in the event of an accident, injury, illness or other incapacity, regardless of whether I have authorized such expense. 4) I agree the City of Wylie, its officials, employees, agents and representatives have the authority to use pictures of me taken at any City of Wylie event. The pictures may be taken and used without my knowledge or payment to me. Players Name Residence Address Home Phone Work Phone Team Name Level of play Player's signature Date Please turn in original Player Addition Form to Wylie Adult Softball Association. 6 Wylie Adult Softball Association $300.00 per team. Wylie Adult Softball Divisions are as follows: Church — Recreational (plays on Friday night) "A" (no HRs) Coed — Recreational (plays on Tuesday night) "A" (no HRs) Men's "D" — Recreational (plays on Tuesday night) "AA" (one HR per person) Men's "C" — Competitive (plays on Friday night) "AA" (one HR per person) All games will be played at Founders Park in Wylie: Founders Park This 65 acre park is located at FM 544 and FM 1378 (Country Club Road),just behind Pirate Stadium at Wylie High School. Scheduled times: 7:00, 8:00, or 9:00 Registration fees MUST be turned in by March 1, 2006. There will be absolutely no exceptions! The first game is scheduled for the week of March 19, 2006 LEAGUE: ABBREVIATION: _FIELD (S): CLASS YEAR: FACILITY MAINTENANCE AGREEMENTS RESPONSIBILITY RECAP SHEET 1.) Drag &Line 2.) Mow Infield 3.) Mow Outfield 4.) Water Infield 5.) Water Outfield 6.) Maintain Irrigation System -Infield 7.) Maintain Irrigation System-Outfield 8.) Provide Homeplate 9.) Install Homeplate 10.) Provide Pitching Plate 11.) Install Pitching Plate 12.) Provide Basestakes: 13.) Install Basestakes 14.) Cut Foul Lines 15.)Check Field Lights 16.) Maintain Restrooms- Inside 17.) Maintain Restrooms-Outside 18.) Maintain Concession Stand - Inside 19.) Maintain Concession Stand -Outside ).) Maintain Scorebooths- Inside 21.) Maintain Scorebooths-Outside 22.) Infield Red Clay Renovation 23.) Infield Additives 24.) Cut Infield Arcs& Basepaths 25.) Build Pitchers Mound 26.) Maintain Backstop, Fences&Gates 27.) Maintain Dugouts 28.) Maintain &Repair Bleachers 29.) Maintain Storage Building(s) 30.) Policing of Litter/Trash 31.) Litter/Trash Can Empting GARLAND PARD ORGANIZATION Representative Steve Finigan President/ Representative: Signature Signature ate Date FACILITY UTILIZATION AGREEMENT WAIVER AND AMENDMENT TO EXHIBITS "E" & "F" CONCESSION STAND MAINTENANCE AND IRRIGATION SYSTEMS MAINTENANCE LEAGUE: ABBREVIATION: FIELD(S): EXHIBIT: YEAR: WAIVER AND AMENDMENT shall assume all responsibility and liability for maintenance and repairs if, at the league's request, PARD turns on the water supply to the concession stand prior to March 15 and/or after November 15, of said year. shall assume all responsibility and liability for maintenance and repairs if, at the league's request, PARD activates all irrigation systems within the park(s) listed above prior to March 15 and/or after November 15, of said year. shall be fully responsible for insuring the water supply is turned off and the building winterized, to include obtaining services of a plumber, as required during any subsequent freezing weather. Garland PARD Organization: PARD Representative: Steve Finigan President/ Rep.: Signature: Signature: Date: Date: LEAGUE BOARD OF DIRECTORS — RE.J3LUTION & AUTHORIZATION FORM ASSOCIATION NAME: YEAR: Date Approved: ASSOCIATION PRESIDENT: PRESIDENT SIGNATURE: (Print Name) RESOLUTION The undersigned individuals, as designated Board of Directors and Officers for this recognized Garland PARD Athletic Organization listed above do hereby approve this resolution authorizing our League President to sign agreements on behalf of the Association and act as our official representative responsible for conducting business with the Garland Parks and Recreation Department. By signing this resolution, all members of our Board of Directors and Officers do hereby acknowledge that we have read, understand and agree to all sections of the Facility Use Agreement and all Exhibits, documents, and forms as contained within this agreement. Name Position Signature Home Phone Other Phone 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. LEAGUE NAPS PARK - FIELD #' s SEASON DATES SHEET Please give these dates ; SEASON DATES 1. Tryout Dates - 2. Pracitices Start - 3 . Practice Games Start - 4. Date For Opening Ceremonies And Time - 5 . Pre-Season Tournaments Dates - Regular Season Games Start - 7 . League Playoffs - 8 . Inter-City Tournaments - 9 . All-Star Games or Tournaments - 10 . City Season Over By - 11. Dates For Any Late-Summer/Fall Leagues - 12 . Completely Over With Date - CONCESSION STAND COOKING AGREEMENT LEAGUE - YEAR- PARK - Please check and initial one of the following options. 1) Our League does have an approved fire-suppresant vent-a-hood system installed in our concession stand kitchen. Our League will send/have sent all of our concession stand workers to the food handler's school. 2) Our League does. not have a fire-suppresant installed at this time. Our League does plan to cook with grease in the concession stand this year. Our League will send/have sent all of our concession stand workers to both the food handler's school and the fire extinguisher training class. 3) Our League will not cook any food in grease this year. Our League will send/have sent all of our concession stand workers to the food handlers school. PRESIDENT'S SIGNATURE DATE GARLAND PARD Steve Finigan Date TEAM SUMMARY FORM LEAGUE YEAR A. SPRING SEASON {#=number) Division Age Total Total Total# Garland Total # Names Divisions #Teams #Players = Residents + Non-Residents TOTALS = + Example: Maverick 9-10 23 278 233 45 Submitted BY: (Print Name) (Signature) (League Position or Title) (Date) Year- 2006 League Presidents Meeting Barry Swisher, Parks Superintendent/ Operations Supervisor- Facilities- 972/205-3587 Rick Case, Operations Supervisor-Grounds- 972/205-3594 Grounds District Field Supervisors: North District: Randall Bunch- 972/205-2701 (Cell) 214/537-4370 South District: Cindy Nixon - 972/205-3591 (Cell) 214/537-4369 Central District: John Schubert- 972/205-3590 (Cell) 214/537-4368 Steve Finigan, PARD Athletic Manager- 972/205-2926 (Cell) 972/816-8106 PARD Maintenance After-Hours Emergency Pager 972/648-7944 City of Garland Emergency Number(Water Dept.) 972/205-3210 Facility Maintenance-Discussion Items: 1. Concession Stands: (see section 4.0 of FUA) Health Department Requirements and Concession Stand Inspections,Graffiti,Security,etc. • Water Turn-on: Beginning March 15,depending on weather. See FUA Exhibit E/F Amendment. • Easter Sunday is March 27,2005. There usually is one last cold spell before Easter. 2. Field Maintenance: Unless specified different in FUA-PARD drags&lines Class"C"fields(skin infields)on Mondays, Wednesdays, & Fridays. Leagues are responsible for all other days. Leagues are responsible for infield maintenance on all days for Class "A" fields (grass infields). Any special or non-routine maintenance and/or construction projects must be addressed in writing and approved by PARD before beginning. When in doubt, call the PARD Athletic Office,972/205-2926. (See FUA sections 3.0,5.0,&6.0) Please refer to section 5.0 before making any alterations to any of your facilities. When in doubt,call and ask first. 3. Maintenance Equipment: Drags,rakes,hoes,tractors,hoses, loose equipment,etc. must be stored off the playing fields at all times when not in use. Equipment left out is subject to being picked up and hauled away. (FUA section 3.3). Please put a telephone contact number on any order that is being delivered to your fields. PARD staff will not accept or sign for anything without prior approval and written confirmation. 4. Utter Control: Majority of all litter generated from your concession stands is a direct by-product of your concession stand revenues. The control of this litter is the LEAGUE'S RESPONSIBILITY. One of the biggest wastes of PARD manpower is picking up litter around the ball fields. This needs to be a high priority every day &night, not every once in a while. Please use the"Good Neighbor"attitude when participating in facilities with more than one organization. Trash cans are for trash/litter only - NOT for sand, dirt, grass, or heavy items. Please use the dumpsters for this. Trash cans too heavy to be lifted by one person will not be emptied. 5. Dumpsters: Please instruct your workers to break down large boxes and to place liquids in proper,sealed containers. Dumpsters are emptied on a weekly basis per Sanitation Department schedule. 6. Utilities: Please be conservative when using field and concession stand utilities. The City pays for all electricity,water, and sewer for your facility. Wasted utilities are wasted tax monies that you,as a citizen must pay for. Turn off appliances such as air conditioners that do not need to run during non-use times. 7. Ball field Lights: Again, please be conservative in the use of the ball field lights. However,safety should not be sacrificed for conservatism. PARD checks and submits light repair requests on a weekly basis, and Garland Power & Light is responsible for these repairs. PARD receives calls from citizens complaining about lights being left on when nobody is playing and/or when it is raining and nobody is playing. After storms have moved through the area, please check the lights and other electric appliances. Last minute reporting of repairs have little chance of being repaired without enough notice. 8. Vehicles: Make sure all vehicles park only in authorized areas. You as League President and your officers should set the example. No vehicles are allowed on the concreted areas when citizens are in the park. Exceptions could be during the day when delivering equipment,supplies,etc.and nobody is at your facility. ). Restrooms and Portable Units: All PARD funded portable restrooms assigned to baseball and softball facilities should be delivered by April 1st. It will be the responsibility of the league to obtain and pay for units before April 1st and after July 31st. 10. Clay/Dirt Stockpiles&Pitcher's Mounds: All unused stockpiles of dirt are to be leveled as soon as possible after installing on your fields. Please make sure these large piles of dirt are not placed on top of sprinkler heads. The building of and continued maintenance of baseball pitcher's mounds are the league's responsibility. For questions on where to place dirt piles, please contact the Parks Service Center at 972/205-3590. Facilities in North Garland such as Winters,Holford,&Norman Groves should call 972/205-2701 for any questions. 11. Mowing: PARD will mow all outfields,football fields,and soccer fields. Grass Infields could possibly be mowed only by special requests with prior approval. If your league wishes to do your own mowing of the outfields, please notify us. The weather affects the mowing schedule at times, but most all fields are scheduled to be mowed on a weekly basis. PARD will also cut all baseball/softball foul lines on a weekly or as needed basis unless otherwise instructed. Leagues wishing to paint their own foul lines must contact PARD,preferably in writing. 12. Irrigation Systems: PARD maintains and controls all outfield irrigation systems. Sometimes the controllers can get out of order and come on at odd times. Please contact the emergency stand-by number 972/ 205-3210 for this type of problem. All infield irrigation systems are the responsibility of each league. Any league wishing to install an infield irrigation system must submit plans from a licensed irrigator and receive approval from PARD prior to installation. (Please review section 3.0&5.0 of the FUA). 13. Scoreboards. Flagpoles.&Scorer's Tables: The responsibility for these items is that of the league,unless constructed and installed by the City and specified in your FUA. Permission to install these must be approved by PARD. (See section 5.0 in the FUA) 14. Bleachers: The maintenance of all bleachers belongs to PARD. Portable bleachers are not to be moved without prior approval from PARD. 15. Citizen Complaints: Please give citizens the opportunity to be heard. Most of the complaints that we receive are about league representatives not listening or giving people a chance to be heard. Some complaints are valid. Please understand that the City will not interfere with the operations of your league unless they pertain to the facility,or concern a PARD policy or City of Garland ordinance. 16. Storms& Lightning: (FUA section 6.0) Do not let your league become a lightning or weather statistic. It is better to be safe than sorry. If a threat of bad weather is imminent, suspend play, and wait out the storm. After a major rain and windstorm late at night, make sure you have someone check the ball field lights and concession stand appliances ASAP,or by the next morning. Last minute calls for light/electric repairs may not be able to be answered until the next day. Repair of ball field lights is the responsibility of the Garland Power &Light Department - not PARD. The more notice,the better chance for lights to be repaired. 17. Practice Fields and Other League's Fields: There is not any rule prohibiting a team from one league without permission on another league's fields. However,we ask that you remember the"Golden Rule". Please understand that PARD will not nor can not force citizens away from playing on a non-utilized field,unless it is under construction,repair,and/or under maintenance,or has been dragged and lined for that night's play,or is being watered. These are public parks and may be used by the public when not in use. a 8. Other Topics: City of Allen Parks and Recreation Department Co-Sponsored Organization Agreement This Agreement is entered into on this the day of 2003, between the City of Allen Parks and Recreation Department(City), and , (Co-Sponsored Organization)by and through its authorized representative. The term of this agreement shall be from January 1, through December 31, . This agreement may be renewed an additional term by giving written notice of such intent no later than November 1, ,prior to the agreement ending date. 1. Defmitions a. Co-Sponsored Organization means any organized group that has entered into a Facility Utilization Agreement with the City of Allen utilizing the City owned or leased facilities, and in someway providing a service,program, or revenue benefiting the City of Allen. b. Resident means a person who lives or works within the City of Allen, or in the case of a church sponsored team,worships within the Extra-Territorial Jurisdiction of the City of Allen. c. Nonresident means a person who lives outside the City of Allen. d. Nonresident team means a team made up of less than 51%resident players. e. Season means a recurrent period of time characterized by league practices and games associated with registration fees for a particular sport as agreed upon by the designated representative from both parties. f. Game facility is defined as a facility where league play is being held and use is being managed in order to maintain the playing conditions at a high level. Game facilities are designated by the Parks and Recreation Department. These facilities are subject to usage fees. g. Outdoor athletic facilities include,but are not limited to, lighted and unlighted playing fields and courts programmed for the purpose of conducting practices, league play,tournaments, meets,camps and clinics for competitive and recreational sports that include, but are not limited to, soccer, football, baseball, softball, lacrosse, cricket and rugby or any such use as deemed appropriate by the Parks and Recreation Department. Page 2 of 4 Co-Sponsored Organization Agreement 2. General Requirements a. Must be made up of 51% or more Allen resident participants. b. A Co-Sponsored Organization is one that conducts its own affairs within the framework of policies established by the City of Allen, and in so doing is allowed full use of City of Allen facilities and services required to accomplish its objectives. c. League games of the Co-Sponsored Organization will have priority on City athletic facilities designated as game fields. Individual teams and members of any Non Co-Sponsored Organization cannot use designated game facilities without entering into a facility rental agreement with the City of Allen. d. The Co-Sponsored Organization is responsible for full accomplishment of the following administrative functions concerning leagues: i. Conducting organizational meeting, ii. Conducting league registrations, iii. Collecting and maintaining all league funds derived from registration fees or fund raising projects, iv. Drawing up all league schedules, v. Contacting officials for all league games, vi. Assuring that all league participants and officials conduct themselves in accordance with Parks and Recreation Policy and City Ordinance, vii. Maintaining proper communications with the Allen Parks and Recreation Department pertaining to facility needs, viii. Requesting any facilities according to this policy. e. The Co-Sponsored Organization shall submit to the Allen Parks and Recreation Department a copy of the organization's rules and regulations, financial reports, charters,constitution,and bylaws upon signing this agreement and annually thereafter with names, addresses, and phone numbers of all officers and board members of Co-Sponsored Organization. f. Specific sports seasons will be established by the City of Allen in cooperation with the Co-Sponsored Organization as a necessary discipline in planning and allocating athletic facilities. The first practice and/or scrimmage game scheduled on a game facility will constitute the start of the season. g. The Co-Sponsored Organization agrees to provide a league representative on-site at each organized league game/event held on City of Allen owned facilities. h. The Co-Sponsored Organization shall submit in writing to the Allen Parks and Recreation Department for approval, all proposals for construction of temporary or permanent structures, signs,equipment,or other related items. If proposal is approved all improvements become the property of the City of Allen. The Co- Sponsored Organization is allowed a maximum of two (2) signs per facility for the sole purpose of listing sponsors for the current and previous year. Signs are not to exceed the size of four feet by eight feet. Design and placement of such signs must be approved in writing by the Allen Parks and Recreation Department and be removed from public view at the end of each day. Page 3 of 4 Co-Sponsored Organization Agreement i. The Co-Sponsored Organization shall not charge any fees for admission without prior written approval of the Allen Parks and Recreation Department. Public access to the premises shall be clearly available. Co-Sponsored Organization shall not assign this agreement nor shall it rent out any property of the City of Allen without the prior written consent of the Parks and Recreation Department. j. The Co-Sponsored Organization shall maintain in effect a general liability insurance policy, naming the City of Allen as Additional Named Insured, in an amount as per exhibit 'A'. Combined single limits with such policy designed to cover the cost of defense and of liability for injuries suffered by competitors and spectators in the organized activity. Co-Sponsored Organization agrees to provide such documents to the Parks and Recreation Department at the beginning of each season and/or upon request. In the event of cancellation of coverage,the certificate holder must have 30 days notice of cancellation before the effective date of the cancellation. k. The Co-Sponsored Organization agrees to stop play by 10:45pm. Requests to continue play past 10:45pm must be made in writing 24 hours in advance to the Director. All lights will be turned off at 11:00pm. 1. The Co-Sponsored Organization agrees to ensure that all Head coaches are certified for coaching youth by a national or state accredited coaching certification program that is approved by the City of Allen. The Co-Sponsored Organization shall keep updated records of certified coaches and submit these records upon request to the City of Allen. m. The Co-Sponsored Organization shall develop and submit for approval a Code of Conduct meeting a specific set standards supplied by the Department. The plan shall include an enforcement plan, and shall be communicated to coaches, parents, participants,and spectators through newsletters, handbooks, website posting, announcements, etc. Co-Sponsored Organization shall implement a grievance system whereby complaints and concerns can be properly heard and addressed. n. Adopt a non-discrimination policy that ensures participation for all youth regardless of race, creed, sex, economic status, or athletic ability. The Co- Sponsored Organization shall comply with all regulations in the "Americans With Disabilities Act." o. The Co-Sponsored Organization shall develop recreational leagues whereby team balance is encouraged. This includes equal playing time for participants in recreational leagues. p. The City of Allen reserves the right to use the premises when Co-Sponsored Organization activities are not scheduled. If the Co-Sponsored Organization fails to use the premises for its scheduled activities,this agreement will be terminated. Page 4 of 4 Co-Sponsored Organization Agreement 3. Facility Requirements The Parks and Recreation Department shall control all concession rights for all parks and facilities. No concessions may be sold in any park or facility by any group or individual except with the written approval of the Director of Parks and Recreation or his/her designee. CITY OF ALLEN: CO-SPONSORED ORGANIZATION: Peter H. Vargas, City Manager ATTEST: City of Allen SonsII .4444, CD D Spring 2006 Registration: January 23rd — February 20th by 5pm Registration sites:Don Rodenbaugh Natatorium 214) 509-4770 Joe Farmer Recreation Center 214) 509-4750 Season begins: March 6th Cost: $325 **Must be paid in full at the time of registration Minimum Age: 15 (under 18 must have waiver signed by legal guardian) Leagues: (Mon) Men's Church C, D (Tues) Co-Rec C, D, (Tues) Men's D (Wed) (Men's Rec C w/ Stealing), D (Thurs) Men's Rec D (Fri) Co-Rec D, Co-Rec Church, Format: 8 games + single-elimination tournament For more information see www.sportsstandings.com/allen.... Click on "Registration" or call 214-509-4704 or 214-509-4810 December 21, 2005 •, s City of Allen Adult Softball Leagues Spring 2006 Adult Softball Coach/Player: ****See the next page for special discounts on balls and jerseys at A-TOWN Sports for Allen Parks and Rec league teams***** Welcome to the City of Allen Parks and Recreation Adult Softball program. There will be a Mandatory Coach's Meeting for all teams on Monday, February 27th @ 7:00pm at Allen Heritage Center. Attached to this letter are the following forms: Registration form, roster w/ signatures required, directions to Coach's Mtg. and Ford Park, under 18 waiver, rules and information. Rosters must be turned in before the start of the first game (given to scorekeeper), no exceptions! Please remember that all players on your team MUST sign the roster form. One is attached, but blank rosters can also be printed under the "Files Download" section on the following web site. All schedules, standings, game results, and league information will be posted on www.sportsstandings.com/allen and linked to the City of Allen Parks and Recreation home page: www.allenparks.orq (click on "Adult Athletics", and "All League Information"). Thus, it is important that coaches inform their players about the website. It is our hope to provide you with the highest quality softball program possible. If for some reason the program is not meeting your expectations or you would like to make a suggestion, please feel free to contact us via the information below. William Mitchell Athletic Coordinator City of Allen Phone: 214-509-4741 Fax: 214-509-4710 Email: wmitchell ancityofallen.orq Shaine Power Asst. Athletic Coordinator City of Allen Phone: 214-509-4742 Fax: 214-509-4710 Email: spower(c�cityofallen.orq All City of Allen Parks and Recreation teams are i eligible to receive a 10% discount on league team i jerseys/t-shirts from A-TOWN Sports!!! Teams will i i also receive special discounts on softballs. Provide i I them your team name after you register and you will i get the discount. A-TOWN SPORTS 204 N. Greenville, Suite 200 Allen, Texas 75002 Phone: 972-727-4434 Fax: 972-727-6004 • Team Uniforms and Athletic Equipment • Custom Embroidery School and Business Organization Apparel StacyRdStacy Rd t, , — q �' xR y' 3. € fi�' r1 IF ;r � , E Pkwy 401, tom_ V: Hi 'Ili * s r I ;_ _ e ,* ION �� V hAa[7ermatt C#r - n{ took m �� Pkwy _47, .0,1 T, ---, It. 4.4„.„,.,,,t,;:irr 1, 7.--,_ _ milli . , ,1„,,,,,,,, 7,,, v. ,,,;...,,,,,,,,. , ......,,,,,,--,,.niti..._:., Ltd .;41°A.;`'. '....... i L thert w ,, tc ii IR !� Bet r�1_. _ i„,„ t14 i -:::', — .;..- 4?4„tiI14..,04 -0 a f ® '� lira Ln +�, t •F ice' 0200�Yahoo!inc C)2003 GAT k�c ,' n Allen Parks and Recreation Adult Softball Leagues Spring 2006 Important Numbers Rain-out Hotline: 214-509-4809 (after 4:00pm) *Adult Athletics: 214-509-4810 Fax 214-509-4710 LEAGUE FORMAT The league format is as follows: (C league is a more competitive division than D) Monday Men's Church C D Tuesday Co-Rec C D Tuesday Men's Rec D Wednesday Men's Rec C (w/ stealing), D Thursday Men's Rec D Friday CoRec Church Friday CoRec D Managers will have the option of designating their choice of league and night at registration. The City of — Allen reserves the right to upgrade or reassign a team's league preference based on past performance. Teams will be registered with the Amateur Softball Association and the Texas Amateur Athletic Federation. SCHEDULES After registration ends we will formulate the league schedules and they will be available at the coach's meeting. They will also be available on www.sportstandings.com/allen before the season starts. If no team member has access to the internet you may pick up a schedule at the Recreation Services Office (301 Century Parkway) 8am-lpm, 2-5pm or call 214-509-4704. Participants should check the website often for schedule updates, standings, or bulletins concerning current and future leagues. ROSTERS Signed rosters from each team are due prior to their first game (turned into scorekeeper). Players may be added or deleted during the season anytime before the team's 5th game. The signed roster must include each player's signature, address, and phone number/email. Each team must turn in a roster. Rosters are limited to a maximum of 20 players. GAME FIELDS All league games are played at Ford Park Softball Fields located at 632 Park Place, across from Ford Middle School. Games are officiated by umpires certified by the Amateur Softball Association. AWARDS Awards vary depending on the number of teams in each league. Awards are: 5 or 6 teams—regular season 1st place T-shirts; Single Elimination Tournament 1st and 2nd place sponsor trophy 7 +teams—regular season 1st and 2nd place T-shirts; Single Elimination Tournament 1st and 2nd place sponsor trophy UNIFORMS Uniform shirts must be alike in color. Everyone who plays in the game must have a legal number. LINE-UP CARDS Line—up cards will be provided to teams playing in the City of Allen Softball Leagues. The scorekeepers will have the line-up cards. It is not mandatory that these forms be used. Line-up cards are due BEFORE the game begins. We request that line-ups be turned in ten(10)minutes before your game begins to allow the scorekeeper adequate time to enter the line-up in the scorebook. Failure to submit a line-up prior to the umpire/coaches meeting at home plate may result in a forfeit. The line-up card should include all players on the bench. WARM-UPS Teams will be permitted to warm-up only in protected areas or on the playing fields before games begin. This rule is necessary because of potential injury to spectators and pedestrians by ball thrown by players warming up in spectator areas. The penalty for breaking this rule is: the team will have one (1) warning per game and the second warning will result in the team forfeiting the game. MAKE UP GAMES Every attempt will be made to schedule all make-up games on your league night. However, the City of Allen reserves the right to schedule on alternate nights if necessary due to heavy rains, etc. This may include scheduling doubleheaders and weekend games. In the event of an abundance of inclement weather and rainouts, the City of Allen reserves the right to cancel games in circumstances where they can't be made up. PRACTICES Ford Fields may be available for reserved practices. If lights are needed a fee of$3 per hour per field (2 hr minimum) is due upon reservation. The fee must be paid by noon (12:00pm) on the day of the reservation. If the fee is not received by noon, the lights will not be turned on. Reservations can be accepted by phone at 214-509-4704. REFUNDS No entry fee will be refunded after schedules have been made. NO EXCEPTIONS. . ,c ,,o �(- ADULT SOFTBALL G� trim.. 2006 Bylaws CITY OF ALLEN s r` 1. GENERAL RULES: 1.1. The City of Allen Adult Softball Leagues are sanctioned by the Amateur Softball Association (ASA) and the Texas Amateur Athletic Federation (TAAF). The league will follow ASA and TAAF rules and regulations with some exceptions noted in these bylaws. 1.2. Teams and players may play in multiple leagues offered by the City of Allen; however, the City of Allen reserves the right to upgrade a team's league preference, or to deny application to participate in the league, if it is determined to be in the best interest of the leagues. The intent of this rule is to promote balanced competition in each league. A player must be on the roster of only one team per league. 1.3. All participants must be at least 15 years of age at the beginning of the season. Participants under 18 years of age must obtain a signed parental waiver prior to playing in the City of Allen leagues. Players that are high school or college athletes are responsible for determining their eligibility in regards to high school and collage associations. 1.4. Alcoholic beverages and littering are prohibited within any City of Allen park. 2. HOME TEAM: 2.1. The home team will be determined by a coin flip prior to each game. 3. TEAM ROSTERS: 3.1. Team rosters are limited to 20 players. Rosters/waivers are due prior to a team's first scheduled game (can be turned into scorekeeper). 3.1.1. All players MUST sign the roster/waiver form before playing. 4. ROSTER CHANGES: 4.1. Players may be added or deleted from the roster anytime before the team's fifth game. 4.2. No individual may play on two teams in the same league on the same night. 4.2.1. Violators will be suspended from the league. 5. UNIFORM CODE: 5.1. All teams must have jerseys of like color(base color the same)with numbers permanently attached by the 3rd week of the season. 5.1.1. No taped on numbers will be allowed 5.1.2. No duplicate numbers will be allowed. 5.1.3. Numbers will be whole numbers only and limited to single or double digits only. 5.2. Under no circumstances may steel cleats be worn in Allen Leagues. 6. GAME BALLS: 6.1. Each team will furnish playable, (COR of .44—ASA certified) red stitch only softballs for each game (hit your own). 6.2. Co-Ed teams should provide at least one 11' (women's) and one 12' (men's) ball. 6.3. Teams that wish to play in ASA tournaments must use ball with COR of.44. 6.4. Please put your team name on all balls so they can be returned at the end of the game. 7. STEALING: (Wednesday night men's C only) 7.1 Runners may advance after the ball reaches the front edge of home plate. 7.2 In the event that the runner leaves the base before the ball reaches the front edge of home plate the runner will be declared out and the ball is declared dead. 8. GAME TIMES and FORFEITS: 8.1. If any team forfeits 3 games during the season due to not having enough players to start the game per Rule 8.1, the City of Allen has the right to delete them from the game schedule for the remainder of the season, including any tournament games with no refund of any fees. 8.2. Coaches are responsible for contacting the Athletic Office if it is known that you cannot field a team for a game. 8.3. Time Limit is 55 minutes or 7 innings unless there is a tie. 8.3.1. If tied a 3-2 count will be assessed to each batter that goes to the plate. The 3-2 count does not begin until the start of the next full inning of play. 8.4. Due to traffic concerns, there will be a ten minute grace period for the 6:30pm games only. If neither team has enough players at 6:30pm then a coin flip will determine home team, but if one team has at least 9 players in the dugout, ready to play at 6:30pm then that team is automatically designated as the home team. 8.5. For the 7:30pm, 8:30pm and 9:30pm games teams that do not have enough players to start a game will begin play as the visiting team. If their players show up, have a jersey, and are in the dugout ready to play before the visiting team finishes their at bat, the game will continue; but if the team still does not have enough players to field a team the game will be called a forfeit immediately following the last out. (This rule does not apply to 6:30pm games. Refer to rule 7.4). 8.6. If both teams do not have enough players to field a team by game time then it will be called a double forfeit. 8.6.1. The official time is according to the Home Plate umpire's watch only. 8.6.2. If both teams have enough players to start, then the game must start. 8.7. A forfeit will be scored a 10-0 win. 9. LINE-UP: 9.1. Line-ups must be submitted to the official scorekeeper prior to game time. Each player must be listed with jersey#, first and last name. If line-ups are not submitted prior to the home plate meeting before the game, then the home plate umpire may rule the game a forfeit if there are not enough players to conduct the game, or begin the game time and wait for the line-up to be submitted before allowing the first pitch. If a team has enough players, but is deliberately slow or uncooperative in submitting a line-up, then the home plate umpire may declare a forfeit. 9.2. Teams may select the option to play 10 players, 11 players (EP), or batting all their players. Teams will be allowed to start with nine players; however, the 10t player is an out each time he/she appears in the batting order. The shorthanded rule may be used for selecting the option of playing 10 players or 11 players (EP). Teams will be allowed to continue with one less player, however, the short-handed player is an out each time he/she appears in the batting order and may not return to the game. (Exception: A player who has left the game for the blood rule may return to the short-handed position.) Teams that utilize the Extra Hitter do so at their own risk: A team that starts with 11 players must finish with 11 players in the line-up. 9.3. Co-Rec teams may select the option to play 10 players or 12 players as long as they bat in pairs. Co-Rec teams will be allowed to start with any nine players as long as it is a 5 and 4 combination with the 10th player an out each time he/she appears in the batting order. The short-handed rule may be used in Co-Rec for teams selecting the option to play 10 players or 12 players. (Exception: A player who has left the game for the blood rule may return to the short-handed position.) 9.4. Teams electing to bat all their players, (11 players or more any time during the game) can start the game with 9 players but must declare to the official scorekeeper and home plate umpire before the start of the game that they will be batting the bench. Teams are allowed to add players to the batting order as they arrive after the game has started, batting at the bottom of the batting order as long as the player is listed in the line-up submitted before the game started. With this selection, if a player leaves the game after it starts for any reason other than an ejection, the batting order closes up and the player is ineligible for the rest of the game. On an ejection, the game continues (if the team has enough eligible players) and the player(s) ejected is an out each time he/she appears in the batting order. With this selection, a team cannot fall below 10 players if they have had a player(s) ejected during the game. If a team starts the game with 9 players, the 10th player in the batting order is an out until the next player who has been listed on the line-up arrives. 10. RUN RULE: 10.1. Games will end if a team is ahead by 15 runs after 3 innings or 12 runs after 5 innings. If it is the home team the game will end after the visitor bats in the top of the 3rd or 5th innings. 11. HOME RUN LIMITS: 11.1. C leagues are limited to 3 home runs per game per team. 11.1.1. All HR's after the 3rd HR will be an out. 11.2. To discourage C quality teams from playing in recreational D leagues, only 2 home runs per game per team are allowed in D leagues. -x- 12. CONDUCT AND EJECTIONS: 12.1. The Allen Parks and Recreation Department and Board reserve the right to suspend a player or players for discourtesy towards another player, umpire, or any city official for a period of games to be determined by the seriousness of the action. Any situation that an official deems unsportsmanlike may be cause for ejection. 12.2. Players ejected from a game for any reason shall be suspended from play not only for that game, but also for the next game that his/her team is scheduled to play including any playoff games. This suspension is automatic; no notification needs to be sent to the team or player. 12.3. If a player is ejected twice in any one season, even if the ejections occur in more than one league during the season, he/she will be suspended for the duration of the season in all leagues offered by the City of Allen. If the second ejection occurs during the last game of the season, the player will be suspended for the entire following season. There are NO EXCEPTIONS. 12.4. Anyone ejected from a game (player or fan) must leave the park property within two (2) minutes. If they do not or if they leave and return later, their team will forfeit their game for that day (even if game has already been played). If that game was played and lost, the next game will be forfeited. Ejected individuals who are serving suspension ARE NOT allowed to attend their team's games, even as a spectator. 12.5. The League Director reserves the right to increase or decrease the severity of penalties based on previous history, unusual or special circumstances, or to protect the integrity of the league. 13. PROTESTED GAMES: 13.1. Each team must have a manager or team captain who is the official spokesperson for his team and spectators. The team captain participating in the game is the representative of his team and may address an official on matters of rule interpretation or obtain essential information, if it is done in a courteous manner. 13.2. All protests must be made formally to the home plate umpire in the manner described in the ASA Rule manual. The umpire then relates the incident to the official scorekeeper who will note the inning, who is on base, and who is at bat in the official scorebook. 13.3. The protesting team must submit the reason for the protest in writing accompanied with a $25 protest fee (cashier's check or money order ONLY made out to the City of Allen) within 48 business hours after the game to the City of Allen Parks and Recreation Department. 13.4. Rule interpretation is the ONLY protestable issue that will be considered. 13.5. Protest fees will be returned to the team ONLY if the protest is upheld. If the protest IS NOT UPHELD the protest fee will be forfeited. 14. PLAYING FIELD CONDITIONS AND SEVERE WEATHER POLICIES: 14.1. The Parks and Recreation Department will make decisions on cancellation of games due to inclement weather by 4:00pm of the scheduled game day. If weather and/or field conditions are questionable, please call the Rainout Line at (214) 509-4809, after 4:00pm. 14.2. If the first game of the night is canceled, all other games on that field are canceled. Likewise, if the second game is canceled, the third game is also canceled. 14.3. Only the umpires will make any cancellation decisions at game time. 14.4. In the event of inclement weather during games in progress, games progressing into the 5`h inning or that have met the run rule requirement at the time of cancellation shall be considered complete. The score shall revert to the last completed inning of play if the 5th or any ensuing inning is not completed due to rain. It is the responsibility of each team's manager to check for the team's make-up schedule. 15. MAKEUP GAMES: 15.1. Every attempt will be made to schedule all make-up games on your league night; however, the City of Allen reserves the right to schedule on alternate nights if necessary due to heavy rains, etc. 15.2. The City of Allen will do everything possible to make up all games that are canceled due to weather. However, unusual or extreme weather patterns may force us to permanently cancel games in order to keep future leagues on schedule. 16. TIEBREAKERS: 16.1. A system of tiebreakers is used to determine the division champions in the event that 2 or more teams finish the regular season with an identical overall record: 16.1.1. Overall record 16.1.2. Head to Head record 16.1.3. Head to Head runs 16.1.4. Total runs allowed for the season (including forfeits) 16.1.5. Total runs scored for the season (including forfeits) 16.1.6. Coin Flip 17. CLEAN UP: 17.1. In an effort to assist our Parks Department, we request teams involved in the last game of each night police their dugout for trash and debris. 18. COMMUNICATION /WEBSITE SERVICE: 18.1. The Athletic Division will use www.sportsstandings.com/allen to post all schedules, standings, game scores, league bulletins and other important league information. All coaches and players are encouraged to use the website in order to stay current with league issues. 18.2. The Athletic Office will use the "bulletins" area of the website as a communication tool for each league. ASA Bat Testing & Certification Program Beginning January 1, 2000, players may use only those bats that meet all requirements of Rule 3, Section 1 of the ASA Playing Rules, and satisfies one of the following: 1. bear an ASA approved certification mark; or 2. are included on a list of approved bat models published by the ASA National Office; or 3. in the sole opinion and discretion of the umpire, were manufactured prior to 1995 and, if tested, would comply with the ASA bat performance standards then in effect. All wooden bats will continue to be approved for ASA Championship Play regardless of whether they bear an ASA approved certification mark or are included on a list of approved bats published by the ASA National Office. For a list of bats that have been tested and found to comply with the ASA bat performance standards, and therefore are authorized to bear the ASA 2000 certification mark, please see www.softball.org/about/certified_equipment.asp. Manufacturers continue to submit additional bat models for testing, and the ASA will update this list as test results become available. Team Name: AGREEMENT WAIVER OF LIABILITY I� , give my permission for my child, , who is under 18 years of age, to attend and participate in the Adult athletic program sponsored by the City of Allen Parks and Recreation Department, beginning I understand that this physical activity involves certain risks; and I hereby agree to hold harmless and waive any and all claims against the City of Allen, the Parks and Recreation Department, their agents, employees, referees, or scorekeepers on behalf of myself and the above mentioned minor child, for any accident or injury that my child may sustain while participating in the above mentioned program. I further attest that I am the parent or legal guardian of the above mentioned child, and that I possess the legal right to enter into this Agreement. Signature of Parent or Legal Guardian (To be signed in the presence of a Notary Public) STATE OF TEXAS COUNTY OF Subscribed and sworn before me this day of A.D., Notary Public In and For the State of Texas, My commission expires ,�_. Allen Parks and Recreation Department �= `��- Adult Softball League Registration Form 'r Spring 2006 CITY OF ALLEN League Placement Request(Check one): Monday Wednesday Men's Church C— 13483 Men's Rec C (stealing league)— 13488 Men's Church D— 13484 Men's Rec D— 13489 Tuesday Thursday Co Rec C— 13485 Men's Rec D— 13490 Co Rec D— 13486 Friday Men's Rec D- 13487 Co Rec D— 13491 Co Rec Church— 13492 Check one: New Team Returning Team(team played in summer or fall) *If D team, check one of the following: Above Average D team_Average_Below Average_ *If returning team from summer or spring,what was your record: - ?What division did you play in ? TEAM NAME COACH/MANAGER'S NAME E-MAIL(Important for league communication) ADDRESS CITY ZIP PHONE: (H) (W) (FX) ASST. COACH PHONE: (H) (W) E-MAIL To register just complete and turn in this form with applicable payment. *************************************staff fills out below************************************* Entry Fee: $325.00 per team check# cash card —. Employee Initials/Date ****ATTACH RECEIPT TO BACK OF THIS FORM**** • TEAM FEE MUST BE PAID IN FULL AT THE TIME OF REGISTRATION City of Allen Parks and Recreation Department Tournament/Clinic/Camp Agreement This Agreement is entered into on this the day of 200_, between the City of Allen and Parks and Recreation Department (City), and , (Organization)by and through its authorized representative. The term of this agreement shall be from , through 1. Definitions a. Co-Sponsored Organization means any organized group that has entered into a Facility Utilization Agreement with the City of Allen utilizing the City owned or leased facilities, and in someway providing a service, program, or revenue benefiting the City of Allen. b. Resident means a person who lives or works within the City of Allen, or in the case of a church sponsored team, worships within the Extra Territorial Jurisdiction of the City of Allen. c. Nonresident means a person who lives outside the City of Allen. d. Nonresident team means a team made up of less than 51%resident players. e. Season means a recurrent period of time characterized by league practices and games associated with registration fees for a particular sport as agreed upon by the designated representative from both parties. f. Game facility is defined as a facility where league play is being held and use is being managed in order to maintain the playing conditions at a high level. Game facilities are designated by the Parks and Recreation Department. These facilities are subject to usage fees. g. Outdoor athletic facilities include, but are not limited to, lighted and unlighted playing fields and courts programmed for the purpose of conducting practices, league play, tournaments, meets, camps and clinics for competitive and recreational sports that include, but are not limited to, soccer, football,baseball, softball, lacrosse, cricket and rugby or any such use as deemed appropriate by the Parks and Recreation Department. 2. General Conditions a. The Allen Parks and Recreation Department reserves the right to host any regional, state, or national tournament/clinic/camp (TCC), and said TCC takes precedence over any other TCC. Page 2 of 5 Tournament/Clinic/Camp Agreement b. TCC requests must be made in writing by the organization representative 90 days prior to the requested date. c. TCCs may begin at 8am and are required to finish, according to City Ordinance, by 11:00pm. To exceed this requirement,prior written approval must be obtained from the Allen Parks and Recreation Department. d. TCC rules must be submitted to the Allen Parks and Recreation Department and approved 30 days prior to the TCC date. e. All fees, concession sales, and promotional sales must be approved by the Allen Parks and Recreation Department prior to the event. f. The food concessionaire currently under contract with the Allen Parks and Recreation Department must be given first right of refusal to provide food service for the TCC. If the Allen Parks and Recreation Department concessionaire declines to offer service, the organization representative must submit a written request for approval to utilize a private concessionaire. The request is to be received no later than 15 days prior to the start of the TCC, and is to include the name and contact information of the concessionaire to be used. The organization will not be allowed to utilize the outside concessionaire without having received the approved request from the Allen Parks and Recreation Department. g. Umpires for tournament shall be used and must be dressed in full uniform. All umpires must be registered by a local, state or nationally recognized association. h. Clinic/Camp Instructors/Coaches must be identifiable by a staff shirt. 3. Facility Requirements a. The Renting Organization is responsible for all trash and litter on the complex. All trash and litter must be picked up during the event and deposited in onsite trash receptacles at the end of each day. b. The Renting Organization will be held responsible for any excessive wear or damage to the facility. Deposit is subject to forfeiture if the above conditions occur. c. The Renting Organization shall provide an Event Director and shall submit all applicable phone numbers at time of rental. The Renting Organization shall provide the Event Director with a means of direct communication at all times during event operation. 4. Indemnification and Insurance a. The Renting Organization assumes all liability and responsibility for and agrees to fully indemnify, hold harmless and defend the City of Allen, and its officers, agents, servants and employees from and against all claims, damages, losses and expenses, including,but not limited to, attorney's fees for injury to or death of a person or damage to property, arising out of or in connection with, directly or indirectly, the performance, attempted performance or nonperformance of the services described hereunder or in any way resulting from or arising out of the management, supervision, and operation of the event and activities of the Renting Organization. In the event of joint and concurring responsibility, responsibility and indemnity, if any, shall be apportioned comparatively in accordance with Page 3 of 5 Tournament/Clinic/Camp Agreement Texas Law, without waiving any defense of the parties under Texas Law. The provisions of this paragraph are solely for the benefit of the parties hereto and are not intended to create or grant any rights, contractual or otherwise, to any other person or entity. b. Insurance as provided in exhibit 'A'. 5. Fees a. Co-Sponsored Organization Fees • Tournament Fees o $25/per team (up to a two day tournament) o $15/per team/additional day o $100 deposit per field o Base fee includes beginning of the day facility preparation and three visits per day for cleaning restrooms and emptying trash receptacles. o Minimum fee for tournaments is $500. o Number of fields to be utilized will be determined by the City of Allen Parks and Recreation Department. • Clinic/Camp Fees o $5/per participant per day o $100 deposit per field o Base fee includes beginning of the day facility preparation and three visits per day for cleaning restrooms and emptying trash receptacles. o Minimum fee for Clinic/Camp is $200. o Number of fields to be utilized will be determined by the City of Allen Parks and Recreation Department. • General Fees o Lights are charged at $3/hour/field o On-site staff is $25/hour/staff member o Field preparation is $40/field preparation for softball or baseball. o Water service is $45 per container per day(includes cups and ice). o Full payments must be received by 14 days prior to the start of the event. o Deposit must be received at time of reservation to guarantee the reservation. First deposit received will have priority over facility reservation. o Refunds for field rental fees are only refundable due to inclement weather and or cancellation of the rental 30 days prior to the rental date. b. Resident Non Co-Sponsored Organization Fees • Tournament Fees o $25/per team (up to a two day tournament) o $15/per team/additional day o $100 deposit per field o Base fee includes beginning of the day facility preparation and three visits per day for cleaning restrooms and emptying trash receptacles. o Minimum fee for tournaments is $750. Page 4 of 5 Tournament/Clinic/Camp Agreement o Number of fields to be utilized will be determined by the City of Allen Parks and Recreation Department. • Clinic/Camp Fees o $5/per participant per day o $100 deposit per field o Base fee includes beginning of the day facility preparation and three visits per day for cleaning restrooms and emptying trash receptacles. o Minimum fee for Clinic/Camp is $300. o Number of fields to be utilized will be determined by the City of Allen Parks and Recreation Department. • General Fees o Lights are charged at $3/hour/field o On-site staff is $25/hour/staff member o Field preparation is $40/field preparation for softball or baseball. o Water service is $45 per container per day(includes cups and ice). o Full payments must be received by 14 days prior to the start of the event. o Deposit must be received at time of reservation to guarantee the reservation. First deposit received will have priority over facility reservation. o Refunds for field rental fees are only refundable due to inclement weather and or cancellation of the rental 30 days prior to the rental date. c. Non-Resident Non-Co-Sponsored Organization Fees • Tournament Fees o $50/per team (up a two day tournament) o $30/per team/additional day o $100 deposit per field o Base fee includes beginning of the day facility preparation and three visits per day for cleaning restrooms and emptying trash receptacles. o Minimum fee for tournaments is $1000. o Number of fields to be utilized will be determined by the City of Allen Parks and Recreation Department. • Clinic/Camp Fees o $10/per participant per day o $100 deposit per field o Base fee includes beginning of the day facility preparation and three visits per day for cleaning restrooms and emptying trash receptacles. o Minimum fee for Clinic/Camp is $450. o Number of fields to be utilized will be determined by the City of Allen Parks and Recreation Department. • General Fees o Lights are charged at $16/hour/field o On site staff is $25/hour/staff member o Field preparation is $40/field preparation for softball or baseball. o Water service is $45 per container per day(includes cups and ice). o Full payments must be received by 14 days prior to the start of the event. Page 5 of 5 Tournament/Clinic/Camp Agreement o Deposit must be received at time of reservation to guarantee the reservation. First deposit received will have priority over facility reservation. o Refunds for field rental fees are only refundable due to inclement weather and or cancellation of the rental 30 days prior to the rental date. , (Renting Organization)hereby agree to observe and abide by the rules and policies of the City of Allen Parks and Recreation Department and the (Renting Organization) also agree not to hold the City of Allen or its employees liable for any injuries incurred in connection with (Renting Organization) participation in this tournament. Signature of Applicant Date Print Name Contact Phone Number Address Address