01-12-2015 (Parks & Recreation) Minutes _41
CITY O F WYLIE Parks and Recreation Board
Meeting Minutes
Monday,January 12,2015-6:30 p.m.
Wylie Municipal Complex-Council Chambers
300 Country Club Road, Building 100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Ulmer,Board Member
Chesnut,Board Member White and Board Member Jones present. Board Member Harris and Board Member
Kinser were both absent from the meeting.
Staff members present: Parks&Recreation Superintendent, Robert Diaz and Parks Board Secretary,Janet
Hawkes. Also present was Director of Planning and Zoning,Renae' 011ie.
CITIZENS PARTICIPATION
No Citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the December 8, 2014
meeting.
Board Action:
Board Member White made a motion,seconded by Board Member Ulmer,to approve the minutes from
the December 8,2014 meeting. A vote was taken and passed 5-0.
2. Consider and act upon parkland dedication for the Stone Ranch Development.
Douglas Properties will be making a presentation.
Applicant,developer Jim Douglas,of Douglas Properties, Inc. is proposing to satisfy the parkland
dedication requirements through a combination of land dedication and improvements(funds in lieu of
land dedication). Mr. Douglas addressed the Board to detail his proposal,explaining that his company
plans to dedicate 1.94 acres of land to the City as parkland and include in his parkland improvements the
cost of moving a historically-designated house,referred to as the Stone House. The Stone House,built
in 1912,is currently located within the property across from Wylie Fire Station One and in the right of
way area for the eventual widening of the north side of Alanis Road. Mr. Douglas proposed that once
the home is moved the City will then assume ownership of this house and could lease it back to a local
non-profit organization such as the Wylie Historical Society,who could maintain the home. Mr.
Douglas stated that all of the park areas,located adjacent to the Stone House,will be dedicated to the
City of Wylie with public access to the park. The Developer commented that park maintenance will be
performed initially by the developer and eventually the Home Owners Association(HOA),similar to the
2011 and 2012 Board approved approach taken by Douglas Properties within the Kreymer Estates and
Lewis Ranch developments.
Mr. Douglas explained that the development plan includes improvements to the Stone House,such as a
slab foundation at its new location,a reconstructed double sided fireplace in the center of the house,
paint and roof repairs. The adjacent 1.94 acre park will include a tot lot playground,picnic tables,
benches,trail system and 10 space parking lot of which the cost estimate totals an approximate$435,000.
Board Member White inquired if there were other historical properties in the current park system to
which Superintendent Diaz responded that Olde City Park had recently added a City historical marker,
but the acquisition of a historical house is quite a unique feature being considered by the City of Wylie.
The Board expressed their concern about the City accepting responsibility for the Stone House as there is
no anticipated financial estimation of the amount of funds it would require to assume maintenance,
particularly in the long term. In addition,the Board is uncertain about the idea of the Stone House
property being included with the park as one entity. Mr.Douglas explained that the HOA and Historical
Society would maintain the house with the rest of the responsibility falling back on the HOA.
Planning and Zoning Director,Renae' 011ie,discussed with the Board that the main issue is the current
location of the house in consideration to the widening of Alanis. The Stone House needs to stay on the
development property to maintain its historical designation. Ms. 011ie advised that the City approached
the landowner first,then the Developer,Mr. Douglas,to discuss the details of moving the house,to
which Mr.Douglas agreed he would absorb costs prior to land development. Ms. 011ie also said that the
primary goal now is to conclude a way to incorporate the house with the theme of the development and
designate ownership of the Stone House which at this time remains undetermined. Ms.011ie stated that
the Stone House can be re-platted in its new lot location to be separate from the parkland dedication,
therefore,the house and the park will be two individual plats.
Wylie Historical Society President,John Lewis,also present at the meeting,advised the Board his
organization was willing to take ownership and maintain the Stone House but do not have the funds to do
so at this time and had no estimated amount projected to maintain the house. Mr. Lewis stated that the
Society plans to utilize the Stone House for scheduled tours,isolated events and for Historical Society
meetings. No onsite personnel would be officed at the house,but he feels that the den,dining room and
kitchen will be primarily utilized by their organization;therefore, improvements of those areas will be a
work in progress after the main focus of addressing the home's exterior. Mr. Lewis added that repair
estimates are unknown until a deep assessment is done,and a recent visual inspection deemed the home
to be in remarkably good shape.
The Board expressed support of preserving the historical Stone House but they are concerned on using
parkland dedication funds for the expenses of moving the house and the impact of the future parks
maintenance budgets being used on the house.
Superintendent Diaz advised the Board that this item could be tabled and brought back for discussion at
another meeting with the Board advising the Developer details of what they want him to bring back. The
Board could accept any part of the Developer's dedication they wish and ownership did not have to be
determined during this meeting. Superintendent Diaz stated that the uniqueness of the proposition in
question makes consideration more difficult and that the Parkland Dedication Ordinance does not specify
acquisition of houses;however,the Stone House could be considered a recreational facility meeting the
intent of the dedication in the Parks.
Board Action:
Board Member White made a motion to accept the plan as it is with one caveat and that is that the house
and the lot the house is on be platted separately along with accepting the cost of moving the Stone House
to be funded out of the developer land dedication fees. The motion did not receive a second.
Board Member Chesnut then made a motion,seconded by Board Member Jones to table the item and
request the Developer to bring back a reconfiguration of the park land being separate of the Stone House.
A vote was taken and passed 5-0.
3. Consider and act upon approval of the 2015 Board meeting calendar.
Superintendent Diaz presented the 2015 PARB meeting calendar noting that the only amendment to
meeting on the second Monday of every month is in March. Due to Spring Break and staff conflicts,the
March meeting date was changed to the fourth Monday of the month, specifically March 23,2015.
Minutes January 12, 2015
Wylie Parks and Recreation Board Meeting
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Board Action:
Board Member Chesnut made a motion,seconded by Board Member Ulmer,to approve the
recommendation to accept the approval of the 2015 Board meeting calendar as is. A vote was taken and
passed 5-0.
DISCUSSION ITEMS
• No discussion items.
ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Chesnut and seconded by Board
Member Jones. A vote was taken and passed 5-0. The meeting was adjourned at 7:11 p.m.
ATTEST: /-iZe/- 1
Janet Ha kes,Parks Board Secretary Matt Rose, Parks Board Chairman
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Minutes January 12, 2015
Wylie Parks and Recreation Board Meeting
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