Loading...
01-12-2015 (Parks & Recreation) Minutes _41 CITY O F WYLIE Parks and Recreation Board Meeting Minutes Monday,January 12,2015-6:30 p.m. Wylie Municipal Complex-Council Chambers 300 Country Club Road, Building 100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Ulmer,Board Member Chesnut,Board Member White and Board Member Jones present. Board Member Harris and Board Member Kinser were both absent from the meeting. Staff members present: Parks&Recreation Superintendent, Robert Diaz and Parks Board Secretary,Janet Hawkes. Also present was Director of Planning and Zoning,Renae' 011ie. CITIZENS PARTICIPATION No Citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the December 8, 2014 meeting. Board Action: Board Member White made a motion,seconded by Board Member Ulmer,to approve the minutes from the December 8,2014 meeting. A vote was taken and passed 5-0. 2. Consider and act upon parkland dedication for the Stone Ranch Development. Douglas Properties will be making a presentation. Applicant,developer Jim Douglas,of Douglas Properties, Inc. is proposing to satisfy the parkland dedication requirements through a combination of land dedication and improvements(funds in lieu of land dedication). Mr. Douglas addressed the Board to detail his proposal,explaining that his company plans to dedicate 1.94 acres of land to the City as parkland and include in his parkland improvements the cost of moving a historically-designated house,referred to as the Stone House. The Stone House,built in 1912,is currently located within the property across from Wylie Fire Station One and in the right of way area for the eventual widening of the north side of Alanis Road. Mr. Douglas proposed that once the home is moved the City will then assume ownership of this house and could lease it back to a local non-profit organization such as the Wylie Historical Society,who could maintain the home. Mr. Douglas stated that all of the park areas,located adjacent to the Stone House,will be dedicated to the City of Wylie with public access to the park. The Developer commented that park maintenance will be performed initially by the developer and eventually the Home Owners Association(HOA),similar to the 2011 and 2012 Board approved approach taken by Douglas Properties within the Kreymer Estates and Lewis Ranch developments. Mr. Douglas explained that the development plan includes improvements to the Stone House,such as a slab foundation at its new location,a reconstructed double sided fireplace in the center of the house, paint and roof repairs. The adjacent 1.94 acre park will include a tot lot playground,picnic tables, benches,trail system and 10 space parking lot of which the cost estimate totals an approximate$435,000. Board Member White inquired if there were other historical properties in the current park system to which Superintendent Diaz responded that Olde City Park had recently added a City historical marker, but the acquisition of a historical house is quite a unique feature being considered by the City of Wylie. The Board expressed their concern about the City accepting responsibility for the Stone House as there is no anticipated financial estimation of the amount of funds it would require to assume maintenance, particularly in the long term. In addition,the Board is uncertain about the idea of the Stone House property being included with the park as one entity. Mr.Douglas explained that the HOA and Historical Society would maintain the house with the rest of the responsibility falling back on the HOA. Planning and Zoning Director,Renae' 011ie,discussed with the Board that the main issue is the current location of the house in consideration to the widening of Alanis. The Stone House needs to stay on the development property to maintain its historical designation. Ms. 011ie advised that the City approached the landowner first,then the Developer,Mr. Douglas,to discuss the details of moving the house,to which Mr.Douglas agreed he would absorb costs prior to land development. Ms. 011ie also said that the primary goal now is to conclude a way to incorporate the house with the theme of the development and designate ownership of the Stone House which at this time remains undetermined. Ms.011ie stated that the Stone House can be re-platted in its new lot location to be separate from the parkland dedication, therefore,the house and the park will be two individual plats. Wylie Historical Society President,John Lewis,also present at the meeting,advised the Board his organization was willing to take ownership and maintain the Stone House but do not have the funds to do so at this time and had no estimated amount projected to maintain the house. Mr. Lewis stated that the Society plans to utilize the Stone House for scheduled tours,isolated events and for Historical Society meetings. No onsite personnel would be officed at the house,but he feels that the den,dining room and kitchen will be primarily utilized by their organization;therefore, improvements of those areas will be a work in progress after the main focus of addressing the home's exterior. Mr. Lewis added that repair estimates are unknown until a deep assessment is done,and a recent visual inspection deemed the home to be in remarkably good shape. The Board expressed support of preserving the historical Stone House but they are concerned on using parkland dedication funds for the expenses of moving the house and the impact of the future parks maintenance budgets being used on the house. Superintendent Diaz advised the Board that this item could be tabled and brought back for discussion at another meeting with the Board advising the Developer details of what they want him to bring back. The Board could accept any part of the Developer's dedication they wish and ownership did not have to be determined during this meeting. Superintendent Diaz stated that the uniqueness of the proposition in question makes consideration more difficult and that the Parkland Dedication Ordinance does not specify acquisition of houses;however,the Stone House could be considered a recreational facility meeting the intent of the dedication in the Parks. Board Action: Board Member White made a motion to accept the plan as it is with one caveat and that is that the house and the lot the house is on be platted separately along with accepting the cost of moving the Stone House to be funded out of the developer land dedication fees. The motion did not receive a second. Board Member Chesnut then made a motion,seconded by Board Member Jones to table the item and request the Developer to bring back a reconfiguration of the park land being separate of the Stone House. A vote was taken and passed 5-0. 3. Consider and act upon approval of the 2015 Board meeting calendar. Superintendent Diaz presented the 2015 PARB meeting calendar noting that the only amendment to meeting on the second Monday of every month is in March. Due to Spring Break and staff conflicts,the March meeting date was changed to the fourth Monday of the month, specifically March 23,2015. Minutes January 12, 2015 Wylie Parks and Recreation Board Meeting Page 2 Board Action: Board Member Chesnut made a motion,seconded by Board Member Ulmer,to approve the recommendation to accept the approval of the 2015 Board meeting calendar as is. A vote was taken and passed 5-0. DISCUSSION ITEMS • No discussion items. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Chesnut and seconded by Board Member Jones. A vote was taken and passed 5-0. The meeting was adjourned at 7:11 p.m. ATTEST: /-iZe/- 1 Janet Ha kes,Parks Board Secretary Matt Rose, Parks Board Chairman L L Minutes January 12, 2015 Wylie Parks and Recreation Board Meeting Page 3