02-09-2015 (Parks & Recreation) Minutes CITY OF WYLIE Parks and Recreation Board
Meeting Minutes
Monday,February 9,2015—6:30 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Building 100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m.with Board Member Ulmer,Board Member
Chesnut,Board Member White and Board Member Kinser present. Board Member Harris and Board Member
Jones were both absent from the meeting.
Staff members present: Parks&Recreation Superintendent,Robert Diaz and Parks Board Secretary,Janet
Hawkes.
CITIZENS PARTICIPATION
No Citizens came forward.
BUSINESS ITEMS
1. Remove from the Table: Consider and act upon parkland dedication for the Stone
Ranch Development. Douglas Properties will be making a presentation.
A. Remove from the Table: Stone Ranch Development item.
Board Action:
Board Member White made a motion,seconded by Board Member Ulmer,to approve removal of the Stone
Ranch Development item from the table. A vote was taken and passed 5-0.
B. Consider and act on the parkland dedication for the Stone Ranch Development.
Superintendent Diaz advised that the applicant, Developer Jim Douglas of Douglas Properties,is returning
to the meeting that evening to present the Board an update on the proposed Stone Ranch Development. On
reviewing the parkland dedication fee amounts,Parks staff found the fees were calculated incorrectly at
$3,000 per lot instead of the accurate amount of$2,000 per lot. The new fee amount totals$290,000
instead of$435,000,and the minimum parkland acreage remains at 7.25 acres. In light of the new
corrected amount,the developer does not have to use any parkland fees toward improvements to the Stone
House. Mr. Douglas is working with the City on a plan to possibly relocate the Stone House on property
adjacent to the park that would be deeded to the City.
Developer,Jim Douglas,proposes to install$240,150 worth of park improvements including engineering
costs and clearing. He also proposes to dedicate 1.87(previously 1.94)acres of land to the City as
parkland,valued at$74,800 leaving a balance of$215,200 in parkland dedication fees. The proposed total
amount of parkland fees including the value of the parkland is$314,950. Mr. Douglas provided a revised
conceptual plan for park development and a list of parkland improvements and costs. All park areas will
be dedicated to the City of Wylie and accessible to the public with maintenance performed by developer
and eventually the Homeowners Association(HOA). Mr. Douglas advised that although still preliminary,
the lot size of the Stone House will be about 5,000 square feet not including park parking spaces. The
exact size of the Stone House lot has not yet been determined.
Mr. Douglas advised that none of the expenses needed to relocate the Stone House will come out of the
parkland fees and reiterated that the park will be 1.87 acres not to include the property for the Stone House
lot. Citizen Tyler Hamilton inquired on whether the Stone House maintenance,if deeded separately for the
park,would be deemed the responsibility of the City. Mr. Douglas stated that although the details are still
being worked out,the Historical Society is intended to assume responsibility of the Stone House,and the
development's mandatory HOA be responsible for the adjacent park. Board Member Chesnut reiterated
that once the Stone House is officially platted, it will be deeded separately from the Park and not receive
funds for the Parks Division or 4B.
Superintendent Diaz recommended that the Board make a recommendation this meeting in order for the
recommendation to be provided to the City Council at their February 10,2015 meeting.
Board Action:
Board Member Chesnut made a motion,seconded by Board Member White,to approve acceptance of park
improvements as shown with parkland size of 1.87 acres and that the lot for the Stone House be platted
separately than the parkland. A vote was taken and passed 5-0.
2. Consider and act upon vendor application for the Wylie Youth Baseball Association
for an equipment swap/garage sale at Community Park on February 28, 2015.
Superintendent Diaz advised the Board that the vendor request was a new event being requested by Tyler
Hamilton,Wylie resident,7519 Forest Ridge Trail,also a Wylie Youth Baseball Association Board
Member. Mr. Hamilton addressed the Board stating that his intent was to host an event allowing individual
WYBA registrants to swap or sell used athletic items at a low price in the Community Park Pavilion,on
Saturday,from 10:00 am to 2:00 pm, February 28,2015 with a rain date of March 7,2015. Mr.Hamilton
stated the WYBA would only advertise and invite WYBA registrants to the event and WYBA Board
members would attend to monitor the event. He added that no other items such as food,drink or other non-
athletic items would be sold.
The Board expressed appreciation for the event in question but had concerns that the WYBA request was
not a fundraising event,as is typical of Vendor Application requests.The Board consensus was that this
event could set precedence for other groups to request for-profit events at City parks.
Board Action:
Board Member Chesnut made a motion,seconded by Board Member Kinser,to deny vendor application
for the Wylie Youth Baseball Association equipment swap/garage sale at Community Park on February 28,
2015. A vote was taken and passed 5-0.
DISCUSSION ITEMS
• Subcommittee update regarding Wylie Recreation Center Operations Budget
Assessment Report.
Superintendent Diaz advised that he and Recreation Center Manager,Carmen Powlen,put together
numbers specific to options in consideration to the Wylie Recreation Center fees and packages,particularly
the one-month and three-month options. He stated that the Recreation Sub-Committee was looking into
breaking down the price of the three-month membership,doing away with that option completely,and
replacing it with a comparable month-to-month recurring fee option instead. Although the annual
membership for families and individuals will remain the most cost-efficient membership option,
Superintendent Diaz advised that a revised monthly option would be offered in both the family package
and the individual memberships. He added that the Sub-Committee is looking into possible price increases
on the membership fees and working on various rate structures. The intent is to bring two or three options
to the March PARB meeting for discussion.
Minutes February 9, 2015
Wylie Parks and Recreation Board Meeting
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ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Kinser and seconded by Board
Member Ulmer. A vote was taken and passed 5-0. The meeting was adjourned at 7:02 p.m.
ATTE T:
Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes February 9, 2015
Wylie Parks and Recreation Board Meeting
Page 3