04-01-2015 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Special Called Meeting
April 1, 2015 — 5:30 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:40 p.m. by Chairman Anne Hiney.
Board members present included: Lynn Grimes, Lisa Green, Margaret Boyd and Kathy Spillyards.
Board member Gaynell Reed and Britt Volker were absent.
Staff present included Carole Ehrlich, board liaison, and Craig Kelly, Public Information Officer.
DISCUSSION ITEMS
• Discussion regarding the 2015 JazzArts Festival (JazzArts Fest). (C. Ehrlich, PAAB
Liaison-Board)
Staff/Board Discussion
PAAB members reported on activities from the various committees. Those committees include:
Food Trucks — Lisa Green reported she was still working food trucks for the event. PAAB liaison Ehrlich reported
that she had contacted North Texas Food Truck Association and they were reaching out to their food truck
vendors for availability on the 18th. Ehrlich reported currently the trucks confirmed included gourmet coffee and
smoothies, Italian Ice and Kettle Corn. She noted that she would keep the board updated on any new entries.
Entertainment —Anne and Britt / School Bands — Anne Hiney reported the schedule was full with 6 High School
and Intermediate bands and 6 professional bands scheduled to entertain. The professional bands would be
directed by Keith Hill with Uptown Jazz and the High School bands would be directed by Russell Ratterree, Wylie
ISD Jazz Director.
Children's Activities — Board member Boyd reported she was working on a project that would involve children
using paint to pour and create individual sculptures they could leave and return later when the paint had dried.
She also noted there would be a large community sculpture as well. Board Vice Chair Grimes reported she had
scheduled the instrument petting zoo from 1:00 to 4:00 p.m. at a cost of$300. Craig Kelly reported the Community
Canvass was confirmed for the event. Board members asked Craig to be sure and get the canvass stretched and
framed prior to the event. Board liaisons Ehrlich reported the Rad Hatter was confirmed for the entire day. Anne
Hiney reported she had procured a sponsor for the Rad Hatter.
Art Organizations and Vendors—The Art Committee reported they had approved 17 fine artists.
April 1,2015 Wylie Public Arts Advisory Regular Meeting Minutes P a `, e 2
Advertisement — Craig Kelly reported he was advertising with CBS radio (Jack) for 40 spots and was also
advertising with DMN Neighbors Go (Rowlett, Allen, Richardson, Murphy, Sachse, Rockwall and would hit each
paper twice during the two weeks prior to the event. He also reported advertising on Facebook, Tweeter, City
Newsletters and Website.
Sponsorships—Chair Hiney asked if anyone had received additional sponsors.
Itemized Costs for the Event — PIO Craig Kelly reported he did not have the updated costs but would bring it to
the next meeting.
Discussion regarding the 2016 JazzArts Fest and 2015 summer planning. Members asked that a meeting be set
for April 22nd at 5:00 pm to overview this year's event and make plans for next year's event. She noted that early
summer plans should be in place and brochures ready for the 2016 JazzArts Fest. Posters were available for all
board members for distribution prior to the event.
REGULAR AGENDA
1. Consider, and act upon, approval of the Public Arts Advisory Board minutes from
the March 19, 2015 Regular meeting. (C. Ehrlich, PAAB Liaison)
Board Action
A motion was made by board member Grimes, seconded by board member Boyd to approve the
minutes from the February 19, 2015 Public Arts Advisory Board meeting. A vote was taken and the
motion passed 5-0 with Board member Reed and Volker absent.
ADJOURNMENT
With no further business before the board, a motion was made by board member Grimes, seconded by
board member Boyd to adjourn the meeting at 7:05 p.m. A vote was taken and the motion passed 5-0 with
board member Reed and Volker absent.
nne Hiney, Chair
Carole Ehrlich, a ary