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07-27-1998 (Library) Agenda Packet AGENDA LIBRARY ADVISORY BOARD SPECIAL CALLED MEETING Smith Public Library 800 Thomas Street July 27, 1998 7:00 p.m. CALL TO ORDER ACTION ITEMS 1. Discuss and Act Upon Approval of Minutes from July 13, 1998, meeting. 2. Discuss and Act Upon Approval of the 46 budget. DISCUSSION ITEMS 1. Discuss the Library's Operating Budget. NEW BUSINESS OLD BUSINESS CITIZEN PARTICIPATION WORKSESSION 1. Revise the Bylaws for the Smith Public Library. ADJOURNMENT GAMMQ-019\tAtetko Posted at 5:00 p.m. on July 24, 1998 THE RITA AND TRUETT SMITH PUBLIC LIBRARY IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR TDD 442-8170. RITA &TRUETT SMITH LIBRARY BOARD BOARD MEETING The Library Board of the city of Wylie met in regular session on July 13, 1998 at the Library 7:00 p.m. The attendees were: Tom Proctor Shirley Burnett Mary Conely Debra Workman Jim Swartz CALL TO ORDER INTRODUCTIONS New members of the Library Advisory Board are as follows: Kenna Johnson, Debra Workman, and Jim Swartz. ACTION ITEMS 1. Approval of the Minutes. Minutes were approved as read from the May Meeting. There was not a quorum for the June meeting. 2. Election of Library Advisory Board Officers. The Library Advisory Board elected Shirley Burnett, President; Tom Proctor, Vice Chairman; and Debra Workman, secretary. 3. Discuss and Consider the Appointment of a NETLS Lay Representative. Mignon explained to the new board members that NETLS (Northeast Texas Library System) provides consulting, training, and funding for Libraries. NETLS requires Libraries to have a Lay representative to attend the meetings to qualify for funding. NETLS membership meetings are held quarterly. Mary Coneley was nominated NETLS Lay Representative and Shirley Burnett will continue to serve as NETLS alternate Lay Representative. 4. Discuss and Act Upon the Appointment of a Subcommittee for Bylaw Revisions. The Library Advisory Board requested copies of the Library bylaws and sample bylaws. The original bylaws were written in the 1970's and are inaccurate. The Board will have a work session on July 27, 1998, to begin revising the bylaws. 5. Discuss Library Automation System Issues. Mignon reported that the Library is no longer having problems with alpha- numeric barcodes. She has submitted the request for final payment. The database clean-up is ongoing, and the goal is to complete this project by October 1, 1998. Dynix representatives have rescheduled a visit for July. -6. Discuss Monthly Report and Quarterly Report. Several board members commented on the continued growth of programs and increase in statistics. The Board would like to see the Council consider building a new Library within the next five years. Jim Swartz commented that the projected build out for Wylie is 85,000. There was a 47% increase in the Summer Reading Club attendance over last year. 7. Discuss Hillcrest and Tocker Grants. The Library received a grant from Hillcrest to purchase a video projector and laptop to use for Internet training. Wayne Ross has volunteered to teach the classes, and the Library will begin offering those to the public on August 15. Classes will be offered on a monthly basis. In addition, the Library received a grant from the Tocker Foundation for a CD- ROM tower and software. The Library has selected a CD-ROM tower with the assistance of Paul Wilson, computer consultant. Additional computers are being requested through grant funds to support the CD-ROM software. New Business Mignon attended Annual Assembly in Austin held each July. Annual Assembly is a mid-year meeting for Librarians who are on committees. Mignon attended several meetings which included the Public Library Division Legislative Committee Meeting and the Public Libraries Division Standards Committee. Several resolutions are being presented to TLA Council and plans are to take them to the Legislature. The resolutions will request funding for Libraries across the state. The Standards committee is rewriting the standards that are approximately 25 years old. The committee has met twice and have some basic ideas for the revisions. Public comment is encouraged. A listsery has been created to receive comments from Library Board members and others interested in the welfare of libraries. The budget has been submitted. The presentation to the Council is scheduled for July 21, 1998. Old Business CITIZEN PARTICIPATION ADJOURNMENT The meeting was adjourned at 8:10 p.m.