02-18-2015 (Parks & Recreation) Minutes Parks and Recreation
CITY:F WYLIE Rec Sub-Committee
Special Meeting Minutes
Monday, February 18,2015—6:30 p.m.
Wylie Municipal Complex
Public Services-3rd Floor Conference Room
300 Country Club Road, Building 100
Wylie,Texas 75098
CALL TO ORDER
Meeting began at 6:36 p.m.with Board Chairman Rose,Board Member Jones and Board Member Kinser present.
Staff members present: Parks&Recreation Superintendent, Robert Diaz and Parks Board Secretary,Janet
Hawkes.
A QUORUM OF THE PARKS AND RECREATION BOARD MEMBERS WAS NOT PRESENT FOR THIS
MEETING. NO ACTION OF THE PARKS AND RECREATION BOARD SUB-COMMITTEE MEETING
WAS TAKEN.
DISCUSSION ITEMS
• Continue review of the Wylie Recreation Center Operations Budget Assessment
Report and the City Council directives regarding the Report.
Superintendent Diaz provided the Subcommittee with documentation requested during the previous
Subcommittee meeting: a Wylie Recreation Center(WRC) Rec Pass Fee Option Comparison Chart,a
WRC Rec Passes Issued chart and revenues for memberships and classes.
In regards to the WRC Rec Pass Fee Option Comparison Chart,the Subcommittee consensus was to
narrow down and present two of the listed options to the Parks and Recreation Board. They agreed to
include the No Increase option and the 5%Increase option. The Subcommittee embraced the idea of
changing the adult pass to age 18 as well as omission of pass requirements for children ages zero to six.
Discussion continued regarding elimination of the three month pass option and replacing it with a revised
auto-renew monthly rate option. The revised auto-renew rate will be lower than the current offering,
averaging out to almost the same discounted rate as the current three month rate. Superintendent Diaz
explained that patrons would continue receiving the choice to pay for any increment of months they wish
(i.e. 2,3,4 months,etc.)when paid in full at this lower monthly rate;however,the primary focus was to
offer the public a more affordable monthly auto-renew option. The Subcommittee was in agreement to
present this idea to the Parks and Recreation Board as they considered it to be a very positive change likely
to result in increased revenue.
After reviewing the WRC Rec Passes Issued Chart,the Subcommittee agreed that having e a separate
resident/non-resident rate was needed. Staff did explain that the primary benefit,however,to
implementing a one rate fee and abolishing the non-resident rate would be the opportunity to open the
option of offering online purchases for Recreation Center passes and memberships,therefore,eliminating
the proof of residency requirement. This change could free up and/or lessen the need for additional front
desk staff,thus reducing overhead and increasing revenue.
Superintendent Diaz advised he would compile the Subcommittee's final recommendations and create
documents in a finalized form for presentation to the Parks and Recreation Board. The Subcommittee
agreed to this and to the decision to meet one final time for review prior to submitting their
recommendations to the Parks and Recreation Board during the March meeting.
ADJOURNMENT
The meeting ended at 8:23 p.m.
ATTEST: r J 1444_
Janet Hawkes,Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes February 18, 2015
Wylie Parks and Recreation Board Sub-Committee Meeting
Page 2