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02-24-2014 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board NOTICE OF MEETING •cVV1f P Regular Meeting Agenda February 24, 2014 — 6:30 p.m. Wylie Municipal Complex Council Chambers 300 Country Club #100 Wylie, Texas 75098 Matt Rose Chair Lisa Ulmer Vice-Chair Dan Chesnut Board Member Jim Ward Board Member Jeff Harris Board Member Emmett Jones Board Member Jeremy White Board Member Robert Diaz Board Liaison Mike Sferra Public Services Director Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. February 24,2014 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the January 27, 2014 meeting. 2. Consider and act upon the vendor request from Relay for Life-Team Amazed by You Event at Olde City Park on April 26, 2014. 3. Consider and act upon approval of the 2014 Board meeting calendar. DISCUSSION ITEMS • Review 95% completed plans for the Municipal Complex Trail project. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 21st day of February 2014 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed uiTy o W LIE Parks and Recreation Board Meeting Minutes Monday,January 27,2013—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie, Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m.with Board Member Chesnut,Board Member Harris, Board Member White,Board Member Ward and Board Member Ulmer present. Board Member Jones was absent from the meeting. Staff members present: Parks and Recreation Superintendent,Robert Diaz and Park Board Secretary,Janet Hawkes. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the December 9, 2013 meeting. Board Action: Board Member Chesnut made a motion,seconded by Board Member Ulmer,to approve the minutes from the December 9,2013 meeting. A vote was taken and passed 6-0. 2. Consider and act upon approving a vendor application from the Wylie Advocates for Senior Activities (WASA) Group for a fundraiser at the Wylie Senior Recreation Center on February 22, 2014. Board Action: Superintendent Diaz informed the Board that the vendor application is a new event for WASA,a local non-profit group that has supported the renovation efforts for the Senior Center by having fundraising events. WASA is requesting this event titled"Dinner at Twilight"to raise money for the Senior Center in order to fund items at the center such as fitness equipment. WASA plans to hold the event at the Wylie Senior Recreation Center and garner support for their event from the First Baptist Church of Wylie in providing a dinner prepared and served by the Wylie Culinary Arts students,along with activities and a special speaker. They expect to have approximately 21 tables set up for 120 or more attendees. Superintendent Diaz advised that it was not typical to permit Senior Center rentals but that this is a one- time event wherein the WASA committees will provide their own set up and clean-up,with a few City of Wylie staff present as well.Board Member Harris made a motion,seconded by Board Member Ulmer,to approve the WASA vendor application for a fundraiser at the Wylie Senior Recreation Center on February 22,2014. A vote was taken and passed 6-0. 3. Consider and act upon approval of the 2014 Board meeting calendar. Board Action: Superintendent Diaz presented the Board with a tentative 2014 meeting calendar. He recommended that the November meeting be omitted with the option to reschedule it later in the year if deemed necessary. Board Chairman Rose suggested moving the December meeting to the15t1'. Board Member Chesnut agreed with Board Chairman Rose in his suggestion to move the December meeting to the 15th but felt the November meeting should remain on the calendar for the 10th Board Member Ward noted that 33 percent of the PARB meetings do not end up falling on the fourth Monday as typically targeted and suggested we consider changing our meetings to the third Monday of every month as a standard monthly target. Superintendent Diaz stated that he would need to check the Board Bylaws and any current ordinances to see if any change to the standard monthly date would need to be approved by the Wylie City Council and to see if there was any other Board meetings already scheduled for the third Monday of each month. Superintendent Diaz agreed to research a different standard date option and get back to the Board promptly through email. Since there was not a consensus to approve a 2014 meeting calendar due to a suggestion by Board Member Ward to move the current date,the Board took"no action"on this item in order to allow staff to do more research and bring back to the Board more information. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Harris and seconded by Board Member Ulmer. A vote was taken and passed 6-0. The meeting was adjourned at 6:46 p.m. ATTEST: Janet Hawkes, Park Board Secretary Matt Rose, Park Board Chairman Minutes January 27, 2014 Wylie Parks and Recreation Board Meeting Page 2 FEB-16-2014 12:49 From:Accent Financial 972 442 4136 To:9725166026 Page:2'2 , D, 74 fr, ,4/,() e,s SAX"' 97 - ,54-o35,5 iit °A))5/97DIV PARKS AND RECRFLVI'I()N CITY OF WYLIE 300 Country Club,Building 100,Wylie,TX 75098 w 972.516.6340 VENDOR REGISTRATION-once approved by City Colntril vcndo►'hiss 7 drys to finalize event with Parks& Recreation acilit,eta Recommended timeline or submission to Park Board is.3-4 months ill advance a event. Group,Organization,individual,etc. Name Phone Number fnrLi 7 Addr Alternate Phone Number _1/3 ail s,Q11s ,5"7'rejt_ - 1 i__�_� _1 City/State/Zip I '� bk. TX 75692 _ 1 I -- 1 Con ct Person Name Phone Number I C ji/chit. l7)A_tnr1 I I 97/-;eV-2r299 Address Alternate Phone Number I 40/ m,_,-A; brill..,boo, I I *De, - V54 -5139 I City/State/Zip iii.V/it TX 7 5/19,g I I J Emergency Contaa Name Phone Number 1 trt Gee. I I 9/h - Vso- 5)34 J Address Alternate Phone Number '/o 1h7) lrrzv /.ma Ile. J 471-A2101-7,294 City/State/Zip I u)ty 11# 7X -7.5v9 1 I I Event Information Event Name LittiW- 7 7-1-m 4.r2'- t�a_�e� I'd 1� XFL J Type of Event Purpose of Event - I 1 f l,.er).1,-z►i%). - .4177,041—. l'.ti,Jga jLocation % Proposed Event Oates) .5a4i? el Number of Individuals Vending Items Start Time End Time 1 to-/_5 maX ,[/a4../ I le),ed P.m, I Anticipated Number in Attendance Event Target Audience r 3U6 -!VA() . , 1 i€ - fire/fir A�errs SS Specific Items to be Sold ern,: Z Mi s n ea 1e hySz4.r-1 ',ors l yea,w.1, 71.5h.:,-I5 s1,-n.9, 4.) cam'— $t; zi It%pS I)) -0; Fi,7Iorri, 'r. 'i e Teti, G/.1,474.e NOTE: if food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the city Inspections Office(971.516.642A)In order to obtain a Health permit prior to the sale of such products.An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78.105 OM Pity Code 01 Ordinances states:It shall be unlawful for any person to solick for tale,vend,peddle,sell or offer to sell any cold drink:,cigars,tobaccos,cigarettes Witt, candles,goods,wares or mercandee of any kind or nature whatsoever within the GIN part or recreation or community center facility provided,however,that this section shall not apply to any person,organizations.firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the parks and reaeation board and approved by the city council to operate a concession or concessions for the sale of specified goods,or wares and merchandise within the city park or recreation or community center fadlidas of the dry. 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