06-09-2014 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board
NOTICE OF MEETING
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Regular Meeting Agenda
June 9, 2014 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club #100
Wylie, Texas 75098
Matt Rose Chair
Lisa Ulmer Vice-Chair
Dan Chesnut Board Member
Jim Ward Board Member
Jeff Harris Board Member
Emmett Jones Board Member
Jeremy White Board Member
Robert Diaz Board Liaison
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
June 9,2014 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the May 19, 2014 meeting.
2. Consider and act upon parkland dedication for Kreymer Meadow. Douglas
Properties will be making a presenation.
DISCUSSION ITEMS
• Municipal Complex Trail project update.
• Subcommittee for future projects.
PARKS AND RECREATION BOARD BYLAWS-ARTICLE IV-Committees
Section 1. Committees may be appointed for special purposes by the Chair and with the consent of the majority of the
Board. All committees will have at least one Parks and Recreation Board member serving on them. These committees are
automatically dissolved upon completion of assignment.
Section 2. Progress reports will be given at each Board Meeting and a final report on completion of assignments.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 6th day of June 2014 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
Ci y o W LIE Parks and Recreation Board
Meeting Minutes
Monday, May 19,2014—6:30 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Building 100
Wylie, Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:33 p.m.with Board Member Chesnut,Board Member Ward,
Board Member Harris and Board Member White. Board Member Ulmer and Board Member Jones were not
present at the meeting.
Staff members present: Public Services Director,Mike Sferra,Parks and Recreation Superintendent,Robert Diaz
and Parks Board Secretary,Janet Hawkes. Also present was City Manager,Mindy Manson.
CITIZENS PARTICIPATION
No citizens addressed the Board.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the February 24, 2014 meeting.
Board Action:
Board Member Chesnut made a motion,seconded by Board Member Harris,to approve the minutes from
the February 24,2014 meeting. A vote was taken and passed 5-0.
2. Consider and act upon approval of the Minutes from the March 24, 2014 meeting.
Board Action:
Board Member Chesnut made a motion,seconded by Board Member Harris,to approve the minutes from
the March 24,2014 meeting. A vote was taken and passed 5-0.
3. Consider and act upon vendor application for the Wylie Citizens Police Academy for
a garage sale at Olde City Park on June 21, 2014 or an alternate date of June 28,
2014 from 7:00 am to 1:00 pm.
Board Action:
Superintendent Diaz informed the Board that the event,requested by Angie McIntosh of the Wylie Police
Department,is for a public garage sale to be held as a fundraiser benefiting the Wylie Citizens Police
Academy. Superintendent Diaz advised that the requested secondary date of June 28,2014 has since been
omitted from the vendor application by Ms. McIntosh. Board Member Harris made an amended motion to
accept the application for the date of June 21,2014,seconded by Board Member Chesnut,to approve the
vendor application for the Wylie Citizens Police Academy garage sale at Olde City Park on June 21,2014.
A vote was taken and passed 5-0.
DISCUSSION ITEMS
• Project update: Municipal Complex Trail Project, Community Park restroom and
various Acquisition and Improvement projects.
Superintendent Diaz distributed a copy of City Manager Manson's memo explaining a recently discovered
issue with the park improvement funding and then opened discussion to the Board. Board Chairman Rose
requested City Manager Manson approach the Board to discuss the funding issues. Board Chair Rose
commented that he understood the Acquisition and Improvement(A&I)funds were found to be much less
than originally thought,therefore hampering upcoming park projects,particularly the Community Park
restroom project which is now currently on hold indefinitely until funding becomes available. Board
Member Rose asked City Manager Manson to share what she foresees moving forward from here in regards
to the park projects. City Manager Manson stated that the amount of funding currently available in the A&I
account cannot be utilized on other projects as it is needed to remain available for reimbursements of the
County and State grant funds. In order to effectively implement this,the Municipal Trail Project will be
completed in three phases,per advice of our consultants,thus allowing the project to continue moving
forward in a timeframe acceptable to the County and the State.
City Manager Manson advised that Wylie's development activity is currently doing very well and is
anticipated to aide in replenishing the A&I funds. Director Sferra elaborated on this subject with
information that the development of Creekside Apartments will bring in$200,000 of parkland dedication
fees,the Wooded Creek Phase III parkland dedication fees will bring in$30,000,and the Alanis Crossing
construction will add approximately$150,000 in parkland dedication fees. The$380,000 parkland fee total
is expected to be received in its entirety during the upcoming 2014/2015 fiscal year and will,therefore,help
replenish the A&I funds. City Manager Manson stated that with the current Code of Ordinances,the Park
Board can make a recommendation to move parkland dedication fees from one zone to another with Council
approval. City Manager Manson reminded the Board that the two grants Wylie received for the Municipal
Trail project must be utilized and not compromised because funds will be lost if the project is not initiated.
She also added that state grants are rare occurrences.
Board Chairman Rose advised that the Community Park shade structures were anticipated to cost
approximately$80,000,which was the same cost as the park's restroom project. He said that this was
initially a potential shared cost for the Wylie Baseball/Softball Association(WBSA)and the City of Wylie.
City Manager Manson added that the WBSA may decide to move forward with the project without City
fund matching due to their being a non-profit organization with restraints on account balances. The City
will address this issue with WBSA as necessary.
Board Member Chesnut asked how the coding error occurred. City Manager Manson explained that Park
expenditures were budgeted out of the A&I account but the line item came out of the bond funding account,
so basically the revenue was not where we thought it was due to the bond account totaling millions of
dollars. There was approximately $400,000 utilized for Park expenses in the bond account but it was
mistakenly paid for out of the A&I account.
Board Member Chesnut inquired on how the lack of A&I funds would affect the planned parking lot
improvements at Community Park. Superintendent Diaz responded that the parking lot project,as well as
the aid in funding to WBSA for shade covers,will both be put on hold. Director Sferra stated that there
would be Parks General Fund budget available to have Teague,Nall and Perkins complete the parking lot
design/engineering for future implementation.
Board Chesnut asked if funding for Park projects could be borrowed from another City department;
however,City Manager Manson responded no and that the only other potential funding could come from
general fund reserves. She added that the City's internal budget process for fiscal year 2014/2015 is in its
early stages and the reserve appears healthy,but it is designated for capital projects that are one-time
expenditures. Board Chairman Rose inquired on the possibility of the Parks Division utilizing any excess
street-designated bond money. City Manager Manson advised it was unlikely because bond propositions are
set up in a way wherein funds must go toward their initial designation,but she would double check to
confirm this. City Manager Manson requested that the Board discuss their Park project priorities during the
next Parks and Recreation Board meeting(June)in the event that funds do become accessible from reserves.
Director Sferra updated the Board on various details of the Wylie Municipal Trail project. The state
required Archeological Study for trail project was complete,and the Texas Historical Commission's report
came back giving us the approval to proceed with trail construction. Also,the Texas Park and Wildlife
Department has received the federal money for our State-issued grant. The next step in this project is
Minutes May 19, 2014
Wylie Parks and Recreation Board Meeting
Page 2
securing an Interlocal Agreement with the State. Director Sferra advised that the County confirmed their
requirement for the Wylie Municipal trail to be constructed primarily at a 12 foot width as stated in the grant
application,otherwise reimbursement is compromised.
Board Member Ward and Board Member White inquired on pursuing more grants as well as time limits on
spending. Director Sferra responded that additional grants cannot be pursued this year due to the
incompletion of the Wylie Municipal Trail project. Regarding time limits,the State grant documents read
that grant money must be spent by June of 2017. He stated that the County expects to see consistent
progress in grant projects but that in our past experience with them,time limits proved not to be an issue as
seen during the improvements at Founders and Community Park,which both took longer due to lengthy
design phases. Director Sferra stated that grant money is typically reimbursed within a five to six week
turnaround but is unsure about the turnaround time for state funds.
Board Chairman Rose advised the Board that although not an item of discussion for the May meeting,he
plans to discuss in the June meeting forming a sub-committee to discuss potential plans for future projects
such as a water feature,sports complex,etc. He advised that this sub-committee would be comprised of
current Parks Board members.
ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Chesnut and seconded by Board
Member White. A vote was taken and passed 5-0. The meeting was adjourned at 7:06 p.m.
ATTEST:
Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes May 19, 2014
Wylie Parks and Recreation Board Meeting
Page 3
a4
Parks and Recreation Board
1
AGENDA REPORT
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Meeting Date: June 9, 2014 Item Number: 2
Department: Parks and Recreation (Park Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: June 4, 2014 Budgeted Amount:
Exhibits: 4
Subject
Consider and act upon parkland dedication for Kreymer Meadow. Representatives from Douglas Properties
will be making a presentation.
Recommendation
Motion to consider and act upon parkland dedication for Kreymer Meadow.
Discussion
The Applicant is seeking approval for the parkland dedication for the Kreymer Meadow Development. The
developer is proposing to satisfy the parkland dedication requirements through a combination of land dedication and
improvements (funds in lieu of land dedication).
The current parkland dedication requirement is five acres per 100 lots. The proposed development has a proposed:
Tract 1-149 lots on 44.13 acres or 3.37 lots per acre, Tract 2-42 lots on 9.61 acres or 4.37 lots per acre, Tract 3-
Independent living facility with 80 units, and Tract 4-Assisted Living facility with 60 units (Tract 5 will be
developed by the Kreymer Family and not part of this dedication). The minimum parkland dedication required, in
terms of acreage only,is 9.55 acres. Corresponding funds in lieu of land dedication would be assessed at $2,000 per
lot and $800 per unit. If the developer chose to submit funds in lieu of land dedication, the amount would be
$494,000.00.
The developer is proposing to install $373,575.00 worth of park improvements including engineering costs and
clearing. The developer also proposes to dedicate 6.605 acres of land to the City as parkland.
Attached to the agenda report is the conceptual plan for park development and list of parkland improvements/costs.
All of the park areas will be dedicated to the City of Wylie and accessible to the public. Maintenance of the park
areas will be performed by the developer and eventually the home owners association, This is similar to the
approach used for the parkland dedication for Kreymer Estates and Lewis Ranch that the Board approved in 2011
and late 2012,respectively.
Approved By
Initial Date
Department Director RD June 4 2014
City Manager
Page 1 of 1
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Engineer/Surveyor: 2740 North Dallas Parkway K R EYM E R MEADOWS
Owner: Robert B.Kreymer Developer: Douglas Properties Inc.
:, 2605 East Stone Road 2309 Avenue K,Suite 100
TIPTpI >--:- ' Suite 280 Plano,TX 75093 out ofthe
... 214-473-4640 FRANCISCO DE LA PINA SURVEY, ABSTRACT NO. 688 Wylie,TX 75098 Plano,TX 75074
Firm NO.F-11756 in 214-850-1540 972-422-1658
VVYLIE, COLIN COUNTY, TEXAS obertkreymer@yahoo.com m.douglasproperties@gmaiLcom
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EXHIBIT A
KREYMER MEADOWS
Wylie, Texas
Tipton Engineering, Inc.
I Description
Unit Qty Price 06/02/14
Amount
PARK IMPROVEMENTS Phase I
1
8 ' Hike and Bike Trail LF 3,075 41.67 128,125.00
Retaining walls for the H & B trail LS 1 15,000.00 15,000,00
Irrigation LS 1 60,000.00 60,000.00 '
Trash Receptacles EA 2 800,00 1,600.00
Pavilion EA 1 43,250.00 43 250.00
$
Park Benches EA 4 1,875.00 7,500.00
Picnic Tables EA 2 2,250.00 4,500.00
Adult Fitness Stations EA 8 4,200.00 33,600.00
Underbrush and hand clearing LS 1 30,000.00 30,000.00
Grass seeding and Sod park area LS 1 25,000.00 25,000.00
Engineering / Staking LS 1 25,000.00 25,000.00
Total Park Improvements 17$373,575,00
PARK LAND DEDICATION
Park Land Provided 6.6 acres
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