07-14-2014 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board
NOTICE OF MEETING
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Regular Meeting Agenda
July 14, 2014 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club #100
Wylie, Texas 75098
Matt Rose Chair
Lisa Ulmer Vice-Chair
Dan Chesnut Board Member
David White Board Member
Jeff Harris Board Member
Emmett Jones Board Member
Bobby Kinser Board Member
Robert Diaz Board Liaison
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
July 14,2014 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the June 9, 2014 meeting.
DISCUSSION ITEMS
• The Marketplace DFW concept for Olde City Park.
• Subcommittee report from June 18, 2014 meeting.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 11 th day of July 2014 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
Ci STY 0 W L,IE Parks and Recreation Board
Meeting Minutes
Monday,June 9,2014—6:30 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Building 100
Wylie, Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m.with Board Member White,Board Member Ulmer and
Board Member Jones present. Board Member Harris arrived at 6:33 p.m.,Board Member Chesnut arrived at 6:44
p.m.,and Board Member Ward was absent from the meeting.
Staff members present: Parks and Recreation Superintendent,Robert Diaz and Parks Board Secretary,Janet Hawkes.
CITIZENS PARTICIPATION
No citizens addressed the Board.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the May 19, 2014 meeting.
Board Action:
Board Member White made a motion,seconded by Board Member Ulmer,to approve the minutes from
the May 19,2014 meeting. A vote was taken and passed 5-0.
2. Consider and act upon parkland dedication for Kreymer Meadow. Douglas
Properties will be making a presentation.
Board Action:
Developer Jim Douglas,with Douglas Properties,addressed the Board on behalf of Kreymer Meadow
Development to seek approval for parkland dedication through a combination of land dedication as well
as improvements,in lieu of funds.
Mr.Douglas advised that the development of Kreymer Meadow,a combination of single family homes
and independent/assisted care complex,is proposing four tracts; 149 lots on 44.13 acres,42 lots on 9.61
acres,an 80 unit independent living facility and a 60 unit assisted living facility.A fifth tract will be
developed by the Kreymer Family and is not included in the discussed dedication. Mr.Douglas proposed
to dedicate 6.6 acres of parkland located within the single family planned subdivision and to install
$373,575 worth of park improvements. This amount of acreage required to dedicate is 9.55 acres or fees
of$494,000.00. This proposal includes engineering costs and clearing,very similar to the Kreymer
Estates and Lewis Ranch approach,both developed by Douglas Properties. All park areas dedicated to the
City of Wylie will be accessible to the public,initially maintained by the developer and eventually
maintained by the Home Owners Association(HOA).
Mr.Douglas explained that parkland is located in the assisted living areas of the neighborhood and its trail
will connect to the sidewalks on Stone Road. Workout stations will be included in the amenities as well
as a pavilion,trail,city park benches,picnic tables and trash receptacles. Clearing and underbrush will be
done by hand to avoid losing existing trees,and all parkland will be sodded or seeded and irrigated at the
expense of the Developer and eventually the HOA. Citizen,David White,of 2013 Fairway View Lane,
Wylie,Texas addressed Mr.Douglas inquiring on plans to add a water fountain somewhere in the
park/pavilion area. Mr.Douglas advised that plumbing would be stubbed out likely in the pavilion area
for a potential water fountain.
Mr.Douglas advised the Board that the assisted living and independent living facility units are being
developed by a different company,and to date their plans have not yet been made available to Douglas
Development.The assisted and independent living developer will be responsible for building the sidewalk
along Stone Road. Mr.Douglas advised that the eight foot wide trail will connect to the assisted living
buildings leading into the other areas of the complex as well as tie into the sidewalk along Stone Road.
Board Member Chesnut questioned Mr.Douglas on plans for the complex trail being planned at an eight
foot width throughout,as opposed to the Municipal Complex Trail width plans at a 12 foot width and
expressed concerns as to how the eight foot development trail would tie into the wider Master Trails Plan.
Superintendent Diaz responded that an eight foot width is the standard for a neighborhood trail and width
is based on the surrounding area and amount of usage anticipated. Mr.Douglas agreed and added that it is
typically easier to manipulate around existing trees within the development when constructing an eight
foot wide trail.
Board Member White expressed concerns over the amount of public use the planned workout stations
would get as well as the potential of this amenity being wasteful spending. Superintendent Diaz explained
that workout stations being added to park amenities is a new and growing trend which has thus far shown
to be well utilized within their communities. Kreymer Estates has workout stations planned in their
community,and will be a good test for staff to observe the potential use by citizens. Mr.Douglas advised
that the area of common ground wherein the workout station amenities will be constructed,will be safe
and in consideration for use by elderly residents,although it has not yet been determined if the stations
will be spread out throughout the trail or clustered in one main area. The developer intends to work
closely with City staff in determining exact locations of all of the development's planned amenities.
Board Member Harris inquired on the possibility for the existing trees,currently located in the
development of track one,to be relocated by a contact/vendor who was said he could do so as trade and at
no charge,moving them to an area within the City of Wylie parks. Mr.Douglas explained that this
process of relocation can be very difficult due to the varying grades;however,he has no issue with the
idea of tree relocation during any of the phases and that the City is welcome to access the trees planned
for removal. Mr.Douglas did recommend a trim up of any selected trees prior to transplanting them and
to do so during the fall months. Board Member White asked if the City currently has a Tree Mitigation
Plan,and Superintendent Diaz responded that the Planning and Zoning Department has an ordinance in
place to address trees on developed private property.
Board Member Harris made a motion,seconded by Board Member Ulmer,to approve the parkland
dedication for Kreymer Meadow. A vote was taken and passed 5-1. Board Member Chesnut voted
against the dedication.
DISCUSSION ITEMS
• Municipal Complex Trail project update.
Superintendent Diaz updated the Board on the recent development that the Wylie Municipal Complex
Trail project will be completed in only one phase,as opposed to three phases. Staff gained approval from
City Manager,Mindy Manson,to allow the Parks Division to utilize a portion of the sidewalk bond funds
for initial expenditures. These bond funds will then be paid back as grant reimbursements are received.
Superintendent Diaz stated that staff is currently awaiting bid documents to be completed,as well as the
"Notice to Proceed with Construction"from the Texas Parks and Wildlife Department. Staff is meeting
with the architect within the week to finalize plans and then the project should go out for bid within the
next month.
Board Chairman Rose inquired on additional bond money available to fund other projects,to which
Superintendent Diaz advised that this particular bond money was only approved for use toward the
Municipal Complex Trail project. Staff anticipates future Acquisition and Improvement fund revenue to
eventually allow us to proceed on future park projects.
Minutes June 9, 2014
Wylie Parks and Recreation Board Meeting
Page 2
• Subcommittee for futures projects.
Superintendent Diaz stated that the subcommittee idea was implemented in order to allow three or four
committee members to meet with staff and review the current Open Space Master Plan,evaluate
recommended projects,as well as upcoming projects,and then present those recommendations to the
Parks and Recreation Board meetings. Board Chairman Rose explained that the discussion will center
around finding locations for future projects,anticipated costs in relation to,as well as how to obtain those
funds necessary in order to proceed(i.e.,future bonds,grants,etc.) Board Member Harris,Board Member
Chesnut,Board Member Rose and citizen/potential upcoming Board Member,David White,all four
agreed to serve on the new subcommittee. They agreed that the first subcommittee meeting would be
planned for June 18,2014 at 6:30 p.m.in the City of Wylie staff conference room located in the Public
Services/Parks and Recreation Department.
ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Jones and seconded by Board
Member Harris. A vote was taken and passed 6-0. The meeting was adjourned at 7:25 p.m.
ATTEST:
Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes June 9, 2014
Wylie Parks and Recreation Board Meeting
Page 3
Parks and Recreation Board
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AGENDA REPORT
NS%Rrry or'fNAnpr
Meeting Date: July 14, 2014 Item Number:
Department: Parks and Recreation (Park Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: July 8, 2014 Budgeted Amount:
Exhibits: 1
Subject
The Marketplace DFW concept for Olde City Park.
Recommendation
N/A
Discussion
Kim and Kirk Lovett, owners of Event Marketing Solutions Inc., have approached staff with the concept of
producing European style farmer's market events at Olde City Park called The Marketplace DFW. The
Lovett's currently work with the cities of Garland and Mesquite producing these types of markets. The markets
would include local growers, local artisans, craftsmen, merchants with homemade goods, and live music. The
Lovett's also support local non-profits with a percentage of proceeds from the events. The markets would be
held once a month on Saturday mornings from 8am to 2pm. The proposed dates for the markets are not yet set,
but they typically are held in spring and early summer.
The Lovett's will present their The Marketplace DFW concept to the Board because Section 78-105 of the City
Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend,peddle, sell or offer to
sell any cold drinks, cigars, tobaccos, cigarettes, fruits, candies, goods, wares or merchandise of any kind or
nature whatsoever within the city park or recreation or community center facility; provided, however, that this
section shall not apply to any person, organizations, firms or corporations, or the agents of any person, or
organization, firm or corporation, or employees of any person who are recommended by the parks and
recreation board and approved by the city council to operate a concession or concessions for the sale of
specified goods, or wares and merchandise within the city park or recreation or community center facilities of
the city.
The Lovett's have approached the Wylie Downtown Merchants Association (WDMA) for their support.
Attached to this agenda report is a letter of support from Bobby Heath with the WDMA.
If the Board approves this concept at a subsequent meeting, the City Council would still have to approve the
events, and Lovett's would still have to obtain a Temporary Use Permit to operate their events.
Approved By
Initial Date
Department Director RD July 8 2014
City Manager
Page 1 of 1
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After Listening to the Lovett's presentation on the "European Style" Farmers Market, along with a
lengthy Q and A, the WDMA supports having a farmers market in the Historic Zone, preferably in Olde
City Park. We look forward to working with the Lovett's, and see this as an opportunity to bring people
into our Historic Downtown area.
Best Regards,
Bobby Heath
President Wylie Downtown Merchants Assoc.
Parks and Recreation Board
CITY OF WYLIE Sub-Committee
Meeting Minutes
Special Meeting Agenda
June 18,2014—6:30 p.m.
Wylie Municipal Complex
Public Services-3rd Floor Conference Room
300 Country Club#100
Wylie, Texas 75098
CALL TO ORDER
Meeting began at 6:30 p.m.with Board Member Chesnut and Board Member Harris present.
Staff members present: Parks and Recreation Superintendent,Robert Diaz and Parks Manager, Shohn Rodgers.
A QUORUM OF THE PARKS AND RECREATION BOARD MEMBERS WAS NOT PRESENT FOR THIS
MEETING. NO ACTION E PARKS ND C POTION BOARD SUB-COMMITTEE MEETING
WAS TAKEN. j)rn
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CITIZENS PARTICIPATION
David White attended the meeting. David is a resident of Wylie,2013 Fairway View Wylie,Texas 75098.
DISCUSSION ITEMS
• Future Park projects.
The Sub-Committee discussed the Action Plan from the 2010 Parks, Recreation and Open Space Master
Plan. The committee and staff remarked about the"Policy Actions"and"Land Acquisition" section of the
Action Plan. The committee will continue to discuss the Action Plan at a meeting scheduled for July 16,
2014.
• Trail size for neighborhood parks.
This topic was not discussed.
• Athletic practice field inventory.
The committee discussed the possibility of the City utilizing two specific practice areas one owned by the
Wylie ISD and another owned by the NTMWD. Staff brought up concerns of using these areas and
increasing the areas managed by the City. It was decided that staff would get a list of potential additional
practice areas at existing parks and review that with the committee at the next meeting.
ADJOURNMENT
The meeting ended at 8:30 p.m. Another meeting is scheduled for July 16,2014.
ATTEST:
Robert Diaz, Parks and Recreation Board Dan Chesnut, Parks Board Member
Liaison