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08-11-2014 (Parks & Recreation) Agenda Packet {t m i r :..ii." Wylie Parks and Recreation Board , � ;Ra;p4 NOTICE OF MEETING S1411 OF WO Regular Meeting Agenda August 11, 2014 — 6:30 p.m. Wylie Municipal Complex Council Chambers 300 Country Club #100 Wylie, Texas 75098 Matt Rose Chair Lisa Ulmer Vice-Chair Dan Chesnut Board Member David White Board Member Jeff Harris Board Member Emmett Jones Board Member Bobby Kinser Board Member Robert Diaz Board Liaison Mike Sferra Public Services Director Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie webs ite: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. ELECTION OF BOARD CHAIR AND VICE-CHAIR Board Members will have nominations and elections for Chair and Vice-Chair positions for 2014-2015. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. August 11,2014 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the July 14, 2014 meeting. 2. Consider and act upon parkland dedication for the Wilson Creek Development. Douglas Properties will be making a presentation. DISCUSSION ITEMS • Subcommittee update from August 6, 2014 meeting. • Fall parks and facilities tour dates. ADJOURNMENT CERTIFICATION I cert0; that this Notice of Meeting was posted on this 8th day of August 2014 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Ci STY 0 W L,IE Parks and Recreation Board Meeting Minutes Monday,July 14,2014—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie, Texas 75098 CALL TO ORDER Board Vice-Chair Ulmer called the meeting to order at 6:31 p.m.with Board Member Chesnut,Board Member Jones, Board Member Kinser and Board Member White present. Board Chairman Rose and Board Member Harris were both absent from the meeting. Staff members present: Parks and Recreation Superintendent,Robert Diaz and Parks Board Secretary,Janet Hawkes. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the June 9, 2014 meeting. Board Action: Board Member White made a motion,seconded by Board Member Jones,to approve the minutes from the June 9,2014 meeting. A vote was taken and passed 5-0. DISCUSSION ITEMS • The Marketplace DFW concept for Olde City Park. Superintendent Diaz introduced to the Board,Kim and Kirk Lovett,owners of Event Marketing Solutions Inc. Mr. and Mrs.Lovett previously approached staff with the concept of producing a European style farmer's market in Olde City Park,calling it The Marketplace DFW. They currently produce market events in the cities of Garland and Mesquite with approximately 30-40 vendors per city,which include local growers,artisans,craftsmen,merchants with handmade goods and live music. Approximate attendance at these events is between 500-700 people in Garland and 300-400 people in Mesquite. Although not a non-profit organization,Event Marketing Solutions Inc.does support local non-profits with a percentage of proceeds from the events. The proposed markets would take place in Wylie on the fourth Saturday of each month,April through September,from 9:00am-2:00pm. The Lovett's presented this concept to the Board because they would like to hold the event in Olde City Park and due to the City of Wylie Code of Ordinance Sectiion78-105,it was necessary to treat this concept similar to a vendor application request. The applicant had previously met with the Wylie Downtown Merchants Association(WDMA)for support,and a letter of support was included in the Board packet. If the Parks and Recreation Board approves the concept at a subsequent meeting,the City Council would still need to review and vote on final approval of the request. A Temporary Use Permit to operate the event would need to be pursued and obtained by the Lovett's. Board Member Jones addressed the Lovett's as to why Wylie became a target area for their organization as well as what they expected to see result from opening a Marketplace here. Mrs.Lovett explained that the Marketplace concept is a competitive business throughout the nation,and that their interest sparked after establishing a working relationship with The Winery,a merchant located in downtown Wylie,who has become a vendor in their Garland Marketplace. Mrs.Lovett expressed that she anticipates the Marketplace as being well received in Wylie and pointed out that the Marketplace will serve local people as well as surrounding areas,all of which she expects will enhance and aid in bringing more business to the existing Wylie Merchants. Mr.Lovett added that their business works very proactively with non- profit organizations by helping them gain exposure and raise awareness to their cause. Board Member Kinser asked the Lovett's if their organization was self-contained to which Mrs.Lovett advised that at this point,other cities have not been charging them for space,usage fees,water or electric and offer staff to maintain trash receptacles. They also work with the City to assist in advertising,media announcements and press releases to spread the word about the Marketplace events;however,the Lovett's take on the bulk of the responsibility for advertisement. Mr.Lovett added that no street closures have been necessary and typical space for a vendor is 10x10 with the other larger vendors on wheels or trailers (i.e.food trucks,etc.) Set up begins at 7:00am and tear down is complete by 3:00pm. He also informed that three considerations by staff are whether to charge the Lovett's for pavilion/gazebo rental,treat as a vendor application,or come up with an agreement for possible revenue stream to be received by the City. Superintendent Diaz advised the Board that staff would further research logistics of the Marketplace concept and the process of permitting and related concerns. This discussion item will be brought back to another Parks and Recreation Board meeting as a business item • Subcommittee report from June 18, 2014 meeting. Subcommittee Member Dan Chesnut advised that the first Subcommittee meeting which included Jeff Harris,David White,Robert Diaz, Shohn Rodgers and himself,met to discuss future park projects but mostly focused on athletic practice field inventory. He stated that Superintendent Diaz and Parks Manager Shohn Rodgers agreed to continue looking into ideas to enhance,maintain and identify additional practice fields,primarily for backstops. Two potential areas discussed are one owned by the Wylie Independent School District(WISD)and another owned by the North Texas Municipal Water District(NTMWD). Staff expressed concern over using these areas as it would cause an increase of maintenance that the City would have to manage. The WISD has worked with the leagues in the past to offer areas for practice first come,first served,primarily with space accommodating soccer practices. Open areas at Community Park,Friendship Park and Joel Scott Memorial Park are all possible locations being considered to add practice backstops and soccer fields. Superintendent Diaz reminded the Board that effective August of 2014,the Parks Division is no longer issuing permits at the practice backstops and soccer fields located at Avalon,Creekside,Dodd,Lakeside and Valentine Parks,and they will be available first come,first served only. One primary reason behind the decision is that the process of this free service became very time consuming as too many permits were being issued within and outside of Wylie,of which many were often going unutilized. Board Member Chesnut advised that he feels the responsibility primarily should rest with the leagues in regards to practice space;however with the immense city growth it has become necessary for additional practice space to be acquired by the City. Staff agreed to get a list of potential additional practice areas at existing parks and review those with the committee at the next meeting. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Jones and seconded by Board Member Kinser. A vote was taken and passed 5-0. The meeting was adjourned at 7:05 p.m. ATTEST: Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman Minutes July 14, 2014 Wylie Parks and Recreation Board Meeting Page 2 Parks and Recreation Board AGENDA REPORT vYru�,:nw,xw,9cn.. Meeting Date: August 11, 2014 Item Number: Department: Parks and Recreation (Park Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: June 4, 2014 Budgeted Amount: Exhibits: 2 Subject Consider and act upon parkland dedication for the Wilson Creek Development. Douglas Properties will be making a presentation. Recommendation Motion to consider and act upon parkland dedication for Wilson Creek Development. Discussion The Applicant is seeking approval for the parkland dedication for the Wilson Creek Development. The developer is proposing to satisfy the parkland dedication requirements through a combination of land dedication and improvements (funds in lieu of land dedication). The current parkland dedication requirement is five acres per 100 lots. The proposed development has a proposed 123 lots on 37.756 acres or 3.26 lots per acre. The minimum parkland dedication required, in terms of acreage only, is 7 acres. Corresponding funds in lieu of land dedication would be assessed at $2,000 per lot. If the developer chose to submit funds in lieu of land dedication,the amount would be $280,000.00. The developer is proposing to install $262,107.77 worth of park improvements including engineering costs and clearing. The developer also proposes to dedicate 2.8 acres of land to the City as parkland. Attached to the agenda report is the conceptual plan for park development and list of parkland improvements/costs. All of the park areas will be dedicated to the City of Wylie and accessible to the public. Maintenance of the park areas will be performed by the developer and eventually the home owners association, This is similar to the approach used for the parkland dedication for Kreymer Estates and Lewis Ranch that the Board approved in 2011 and late 2012,respectively. 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Allen EA 1 20,000.00 20,000.00 Park Benches EA 4 1,875.00 7,500.00 Picnic Tables EA 1 2,250.00 2,250.00 New fence at Avalon Park LS 1 12,000.00 12,000.00 around cemetery Underbrush and hand clearing LS 1 40,000.00 40,000.00 at Avalon Park Grass seeding and Sod park area LS 1 20,000.00 20,000.00 Handicap Ramps EA 4 800.00 3,200.00 Engineering / Staking LS 1 25,000.00 25,000.00 Total Park Improvements $262,107.77 PARK LAND DEDICATION Park Land Provided 2.8 acres Wylie -Wilson Creek Parks