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09-08-2014 (Parks & Recreation) Agenda Packet {� m i r :.. Wylie Parks and Recreation Board , � ;Ra;pii." - NOTICE OF MEETING S1411 OF WO Regular Meeting Agenda September 8, 2014 — 6:30 p.m. Wylie Municipal Complex Council Chambers 300 Country Club #100 Wylie, Texas 75098 Matt Rose Chair Lisa Ulmer Vice-Chair Dan Chesnut Board Member David White Board Member Jeff Harris Board Member Emmett Jones Board Member Bobby Kinser Board Member Robert Diaz Board Liaison Mike Sferra Public Services Director Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie webs ite: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. September 8,2014 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the August 11, 2014 meeting. 2. Consider and act upon the request from Run for Heros Event for a vendor fair at Olde City Park on April 4, 2015. 3. Consider and act upon the request from DFW Pup Patrol Rescue for a yard sale and adoption event at Olde City Park on October 25, 2014. 4. Consider and act upon the request from Verizon for a marketing event and community movie in the park at Wylie Lakes Park on October 10 or 25, 2014. DISCUSSION ITEMS • Subcommittee update from September 3, 2014 meeting. • Finalize Fall parks and facilities tour dates. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 5th day of September 2014 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Ci y o W LIE Parks and Recreation Board Meeting Minutes Monday,August 11,2014—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie, Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:31 p.m.with Board Member Ulmer,Board Member Chesnut, Board Member White,Board Member Harris and Board Member Kinser present. Board Member Jones arrived to the meeting at 6:33 p.m. Staff members present: Director,Mike Sferra,Parks Board Secretary,Janet Hawkes,and Parks Division Manager, Shohn Rodgers. ELECTION OF BOARD CHAIR AND VICE-CHAIR Board Chairman Rose was nominated by Board Member Chesnut and seconded by Board Member Jones, to be re- elected as Parks Board Chairman for the 2014-2015 term. A vote was taken and passed 6-0. Board Vice-Chair Lisa Ulmer was nominated by Board Chairman Harris and seconded by Board Member Chesnut, to be re-elected as Parks Board Vice-Chair for the 2014-2015 term. A vote was taken and passed 6-0. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the July 14, 2014 meeting. Board Action: Board Member White made a motion,seconded by Board Member Kinser,to approve the minutes from the June 9,2014 meeting. A vote was taken and passed 7-0. 2. Consider and act upon parkland dedication for the Wilson Creek Development. Douglas Properties will be making a presentation. Board Action: Director Sferra pointed out a typo on the Agenda Report for the item of discussion,in that the total funds required in lieu of land dedication would be$246,000(not the incorrect amount shown as$280,000). Director Sferra advised the Board that Douglas Properties is seeking approval of parkland dedication for Wilson Creek Development. The Developer is proposing to satisfy parkland dedication requirements through a combination of land dedication and improvements(funds in lieu of land dedication). The current parkland dedication requires five acres per 100 lots;Douglas Properties proposes 123 lots on 37.75 acres or 3.26 lots per acre. The minimum parkland dedication required is seven acres. Funds in lieu of land dedication would be assessed at$2,000 per lot. The Developer is proposing to install$262,107.77 worth of park improvements including engineering costs and hand clearing,and he proposes to dedicate 2.8 acres of land to the City as parkland. All park areas will be dedicated to the City of Wylie and accessible to the public. Park maintenance will be the responsibility of the developer and eventually the homeowner's association,similar to the approach used in Kreymer Estates and Lewis Ranch. Jim Douglas,Douglas Properties owner/developer,addressed the Board advising that the planned Wilson Creek Development is located East of W.A.Allen and Kreymer Estates. He plans to connect the Kreymer Estates hike and bike trail with the proposed Wilson Creek's trail system,thus gaining access leading to the nearby Akin Elementary School. Mr.Douglas stated that the current trail plan shows what he considers as the"worst case scenario"or second option plan by placing a five-foot wide trail in front of the homes on the south area of Wilson Creek. Mr.Douglas advised that the creek is channelized and its banks are very steep possibly making it difficult to construct a trail behind the homes along the creek. Mr. Douglas's preference and goal,however,is to determine if the topography in the rear of the homes is acceptable and then request a variance from Planning and Zoning to allow a shorter front yard setback for the houses on the affected lots,thus moving them closer to the street,enabling location of the eight-foot trail to be constructed behind the homes. In this case,construction would be done by using a boardwalk- type trail system. He added that the area along the east side of Wilson Creek Development has no adequate location to put a trail other than along the street. Mr.Douglas advised Wilson Creek will be similar to Kreymer Estates by being HOA maintained constructing standardized trails,roads and crossings,with matching street buttons,striping and signage, possibly flashing lights,benches and trash receptacles. Board Member White inquired on how the developer would approach developing the parkland near the cemetery in the Avalon subdivision. Mr.Douglas responded that his crews would be clearing the underbrush by hand looking for indications of gravesites,possibly using detectors to aide in location,then either replacing or expanding the existing fence to encompass the markers. Mr.Douglas also assured the Board that no heavy equipment would be used in the park as to not disturb any of the area around the gravesites. The Board consensus was for Douglas Development to locate the hike and bike trail behind the homes as he suggested. Mr.Douglas advised that the park land is 2.8 acres that is pretty evenly split by a road; however,most of the land dedication is flood plain,isn't considered to be of any value and was not included in the parkland dedication required amounts. The trail will consist of a transitioning five to eight feet width. Board Member Kinser inquired on the$25,000 expense for irrigation inclusions. Mr. Douglas's son advised irrigation will be installed along Stone Road,the picnic and bench areas,grassy areas northeast of Avalon Park and some of the wider areas located behind the homes where trails will be located. Mr.Douglas advised that nothing will be omitted from plans if the concept to put trail behind homes ends up being possible,and amenities will be added to the plans if trail is put in the front of the homes at a lower cost. Board Member Chesnut made a motion,seconded by Board Member White,to approve the parkland dedication for the Wilson Creek Development by Douglas Properties,but with the intent for the developer to construct the trails behind the homes along the creek line as opposed to the front. A vote was taken and passed 7-0. DISCUSSION ITEMS • Subcommittee update from August 6, 2014 meeting. Board Member Chesnut advised the Board that the meeting discussion was primarily in regards to the various practice fields available as well as alternatives and how it was necessary for the leagues to communicate to the teams as to locations of advisable practice areas. Board Chairman Rose reminded that the City is no longer issuing permits to reserve practice areas effective beginning the fall season. Parks Manager, Shohn Rodgers,advised that the City has available several safe but undesignated open areas within the City,plus very limited openings at two of Founders Park lighted softball fields and two of Community Park lighted miscellaneous athletic fields where teams can practice for a fee. All related information has been updated on the website. Board Member Rose inquired about permitting the league and/or teams to personally add improvements to the City fields,such as adding fill dirt and grading the Minutes August 11, 2014 Wylie Parks and Recreation Board Meeting Page 2 areas. Parks Manager Rodgers advised that the City allowed a team to do some minor improvements such as those at Dodd Park last year and that this was a possible option that could be considered in the future if necessary. • Fall parks and facilities tour dates. Public Services Director,Mike Sferra,stated that the Parks and Recreation Board typically plan park tours twice a year,once in the spring season and once in the fall season. Dates are selected according the ongoing league sport schedules so that Board Members can see park usage in full swing. The east side of Wylie is toured in the spring,the central-west zone is toured in late September or early October,each lasting approximately 2 'h to 3 'h hours with approximately 12 or more parks being visited. The Board agreed to narrow down the fall tour dates choosing between September 27,2014 and October 11,2014 and then bringing back the discussion to the next Board meeting to decide on an accepted date. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Chesnut and seconded by Board Member Jones. A vote was taken and passed 7-0. The meeting was adjourned at 7:15 p.m. ATTEST: Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman Minutes August 11, 2014 Wylie Parks and Recreation Board Meeting Page 3 "..... 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'- 1„,,,,t'Y Number orindividuals Vending Items Start Time'—' End Time Anticipated Number in Attendance Event Target Audience unnuunuu, unnuunuunuunuunuunuunuunuunuunuunuunuunuunuunuun uuuo.u.nuu Specific Items to be Sold i " ) . ,....., MMAIWINM1,1111,1,011.111EMMENEMEN.Z.V.MININIONII,IMIXONUMMIAMMAMSIIMPI.XIIMINAVEMMANWMINIAM11.11611,14T11,1,01MMIMM , ",,, VEVINIMIIIME111110HIUMEMI,IMM111,1111111111111111M1M1,1,111,11111111111.111111,,MIINAKIMUNINIIIMIMMINIRMININ; sworammommulomounmogr!ormmoomovmpoolliVkalgoommmummuumvw NOTE: If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the City lInsypecttons Office Y972,51.6,6C:1'1"...C'Y iri erdi:,:.:,Y"li:o odyl:yOri iili IHe.,:.:.ultlh 1:',..morrit fi,'.1,41y,e try thiii!! sale of such products.An Inspector must examine the food preparation and food storage equipment to assur,,:.„Section 78-105 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,jpe.,::!Idliq;'::,.,yell,yt'''offer 1,1:::),se]l any,/,:olf.:drinks,cigiars,ti'atyaccco,cil,,,arel:tes„fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or.1','."ADr1"11111,1,.,11ffn),,center'faci)lity,1:::yovided„hn:::ovever,thal;:this,sc:tuon slyafl.IIICA aT,Tly to). any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,.'ar erlytyl:::opets,lyr;any jperscm,,,,,,Plyo'4L'.:011:'!.recornonericletil by t,11,e pii!!irks and' recreation board and approved by the city council to operate a concession or concessions for the sale of specifk:,,,,TI goads,.c.:u war iii!!5..aundl rrouc.111,ii:molsi!!!!,)kvithYn The city iyiloi,„or recreiDAikay ey community center facilities of the city. PARKSAN.IN... M. E'1...A.II Y..IN...M'..O..k."q 1'l"Y OF WY 1 300 Country Club Rd, Building 100,Wylie,TX 75098 Office: 972-516-6340/Fax 972-516-6355 Email: parks@wylietexas.gov ,, ,r III rri , i ddddddry!pp!dddlllllllllllll I rrrr n, lllllllllllllllllllllllllllllllllllllllllllllllllllllllllll���lllll `days /I aI!I , ' en ' ith P 1L ,iId'dIg trt wuuuN1lllllInl %/ imucIG ? ill ,u, IIlllllllllllllllllllllllllllllllllllllllllllllll m�rw , #, edllll ";#,lI I ail 7M � ul lu[�,� �yv�u /y ��,�W �4,� {� ���iM ' I IAiM�„1 M" ,,,,.: �AN,��IRo� uuullullllllNlll iii uuupllluuullll''I 'd uuup ani ui°, ui m fix Applicant :n fismrl m .ti„su . Name of Organization/Group: Primary Contact Person's Name: DFW pu Patrol Rescue Terrie Self P Organization/Group's Phone Number: Primary Contact Person's Phone Number: 2149128191 8479177013 Organization/Group's Street Address: Primary Contact Person's Street Address: 11472 CountryRoad 483 501 N.Kre mer Lane trrr �„„„„rrree Organization/Group's City/State/Zip: Primary Contact Person's City/State/Zip: Lawn TX 75166 Wylie,TX 75098 Y Alternate Contact Person's Name/Number: L1saArlon/2149128191 „„„„ii ss aaaa AAAAArrr ii 000 /// 222 11 4444--„„„„11 222--888 11„„„„„ Event 1. free:rIIII') .t.i!!11.n.. EVENT NAME/TITLE: DFW PupPatrol Fundraiser Yard Sale and Adoption Event DODO FFF PPPP uuu Event Type(fundraiser,etc.): Purpose of Event: Yard Sale Fundraiser Raise funds for dog rescue Event Location: Proposed Event Date and Alternative Date: „„ na Olde City Park 1 Date- 10/18/11(unavailable) 2 Date- 10/25/14 Anticipated Number of Participating Vendors: Start Time(incl.setup): End Time(incl.cleanup): 1 just DFW PupPatrol Rescue 70 0 am 6:00 pm Anticipated Event Attendance: Event Target Audience: Unknown Downtown Sho ers DDDDD0000wwwwwwnnnn tt 000 wwww �„„hhhh0000 EVENT DETAILS: Please list any and all specifics,as well as items intended to sell. If available,attach additional pages,announcements or flyers. We would like to sell items such as clothing,small furniture,housewares,etc.in a yard sale to raise funds for our local rescue group. We would also like to bring out our adoptable dogs from 11:00am-4:00 pm during the event. All dogs are kept on a leash or in crates with water supplied. We will,of course, clean up any messes made by our people or pups. DFW Pup Patrol is a 501C. NOTE: If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the Collin County Environmental Services Office in McKinney(972-548-5585 www.collincountytx.gov)in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine food preparation and storage equipment to assure the health and safety of customers. Sec.78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobacco,cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved by the City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev.9-2-14 Sep. 4, 20i4 9: 56AM Verizan illireiess No. 0184 P, i PARKS AND RECREATION CITY OF LIE 300 Country Club Rd, Building 100,Wylie,TX 75098 Office; 972-516-6340/Fax 972-516-6355 Email: parks@wylietexas.gov VENDOR A PPLI CATION-once approved by City Council,vendor feu, 7 days to finalize event with Parks& Recreation eation JncilitystaJJ: Reconunended timeline for submission is 2.3 months in advance of event, Plvuse/i»•warrl cum k:Led a 7lication to above address,email or ilx. Applicant Information N e of Organization/Group: Primary Contact Person's Name: �eli141 1 13f1A'.10 J OrganizatIon/Group's Phone Number: Primary Contact Person's Phone Number: nr41-5 r111 1(o9- 20r (11641i organization/Group's Street Address: Primary Contact Person's Street Address: rIS , y Or:anization/Group's City/State/Zi : Primary Contact Person's City/State/Zip: fa O 111M01111111111111111 Alternate Contact Person's Name/Number: ?) car (Ash /1' 31 b 3 l3 Event Information EVENT NAME/TITLE: W f f.WMi 11) l/ 1L . 1- A I Everit Type(f ndralser, tc.): Pur ose of Event: 5I1S E tiN\ f MUII I E N 1 c-j r , 1 ( Pg sty pRol_�o cc vl its- _fir)_} Event Location:Y� Proposed Eve t Dpte and Alternative D e: T• LARK. L ii PPi 1. . Iv Date- 1011011f 4. 2"Date- 10 'L 1 Anticipated Number of Participating Vendors: Start Time(incl.setup): End Time(Intl.cleanup): I ip I ID--11 pit' Anticipated Event Attendance: Evedt Target Audience: Vil*Wn EVENT DETAILS: Please list any and all specifics,as Avell as items intended to sell. If available,attar add-it--lgAnal pages,announ ements or flyers. I,00k4not n &d- d 11 e ft4,3 4YYlo wes {;pr 4 k1a b �tJ i ow' pp 0, , s 6114-01 WillIuS kv44A0 Tr_Si S a� Wy iP to kyi a hcwi) tdiru ► 3uf\ - opts dfiivh ve Vain_ a cis 411019 ctiJ &r l 114-ec b pAJr\ly co-e , and p 4 tl d motile � ay\ %n (IYh nnw4 eS•1 br1115 cdj u(.14 M. ►'YI Mk �o(Y1p. Pi pcmyi tett a 1cn 2f rt uv 114(, its a (� 91� a m 1'c 9'\E NOTE: - ""f if food Is prepared on-site or off-site end brought to the location to be sold,the vendor must contact the Collin County Environmental SeMces Office in McKinney(972-548.5585 www.colf ncountvta.tov)In order to obtain a Health Permit prior to the sale of such products.An Inspector must examine food preparation and storage equipment to assure The health and safety of customers. Sec.98.705 of the City Code of Ordinances states:it snail be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobacco,cigarettes,fruits, candles,goods,wares or merchandise of any kind or nature whatsoever within the municipal parks or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,Orms or corporations,or the agents of any person,or organisation,firm or corporation,or employees of any person who are recommended by the Parks and Recreation Board and approved bythe City Council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the municipal parks or recreation or community center facilities of the city. Rev,9-2.14