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05-11-2015 (Parks & Recreation) Agenda Packet OF WI, {t ""*... \ Wylie Parks and Recreation Board . F Rar.4 - NOTICE OF MEETING Regular Meeting Agenda May 11, 2015 — 6:30 p.m. Wylie Municipal Complex Council Chambers 300 Country Club #100 Wylie, Texas 75098 Matt Rose Chair Lisa Ulmer Vice-Chair Dan Chesnut Board Member David White Board Member Jeff Harris Board Member Emmett Jones Board Member Bobby Kinser Board Member Robert Diaz Board Liaison Shohn Rodgers Parks Manager Mike Sferra Public Services Director Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. May 11,2015 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the April 13, 2015 meeting. 2. Consider and act upon parkland dedication for the Kreymer Estates-East Development. DISCUSSION ITEMS • Update on progress of Parks Acquisition and Improvement Fund projects and project recommendations for the FY 15-16 Budget. • Prepare for City Council work session regarding recommendations from the Wylie Recreation Center Operations Budget Assessment Report. • Birmingham House in Downtown Wylie. • Summer Board park and facilities tour dates. ADJOURNMENT CERTIFICATION I cert that this Notice of Meeting was posted on this 8th day of May 2015 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed CITY OF WYLIE Parks and Recreation Board Meeting Minutes Monday,April 13,2015—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie, Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Ulmer, Board Member Chesnut, Board Member Harris and Board Member Kinser present. Board Member Jones and Board Member White were absent from the meeting. Staff members present: Parks & Recreation Superintendent, Robert Diaz and Parks Board Secretary, Janet Hawkes. CITIZENS PARTICIPATION No Citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the March 23, 2015 meetings. Board Action: Board Member Kinser made a motion, seconded by Board Member Ulmer, to approve the minutes from the March 23, 2015 meeting. A vote was taken and passed 5-0. DISCUSSION ITEMS • Update on progress of Parks Acquisition and Improvement Fund projects and project recommendations for the FY 15-16 Budget. Superintendent Diaz opened discussion by reviewing the list of received Acquisition and Improvement(A&I)funds as well as potential A&I funds. He also addressed potential projects to complete. Comments and Board priority are included below, although the Board expressed wanting to discuss the below options one more time at the May meeting before final recommendations were made to staff for the FY 15-16 budget. In light of the upcoming budget meetings, the Potential Items to Complete list was prioritized in order of importance discussed initially by the Parks and Recreation Board Subcommittee members: Potential A& I Funding: 1. Funds received in Fiscal Year 2014/2015: Creekside Apartments west zone $201,600 Wooded Creek west zone $ 37,500 Alanis Crossing central zone $159,000 2. Proposed revenues for Fiscal Year 2015/2016: Covington Estates Phase One central zone $ 88,000 Westgate Townhomes central zone $156,000 Mansions at Wylie Seniors west zone $256,000 Hunters Cove east zone $177,000 3. Proposed revenues for Fiscal Year 2016/2017: Covington Estates Phase Two central zone $ 88,000 Potential Projects to Complete: o Community Park bleacher covers-central zone: This project is in process and expected to be completed by the end of April, weather permitting. • In process, can be removed from the list. o Additional trail at the Municipal Complex (6 foot portion at trail head)-west zone: Funding of this project will come out of the sidewalk bond money. In consideration of a future project, the Board would like a cost estimate for potential solar light installation on the new trail. Superintendent Diaz advised that future grants to extend the Municipal trail will be pursued in order to continue that project. • In process, can be removed from the list. o Upgrade bridge at Municipal Complex trail-west zone: Our current operations budget will fund this project. • In process, can be removed from the list. o Community Park parking lot(landscape and lighting)-central zone: Although this project never went out to bid, looking back at the initial construction documents, the original estimate came in at approximately$200,000. The Park and Recreation Board requested an updated cost estimate for the Community Park parking lot. Staff will look into piggy-backing this project with another similar City project in an effort to obtain a more favorable cost. The landscape and lighting portion of the project will likely be pushed out to another fiscal year due to lack of funds. • High priority(first on the list). o Founders Park scoreboard-west zone: The Board feels that this is a high priority project preferably to be completed within the current budget year. Staff will pursue possibly fund matching with the Wylie Football League in order to try and efficiently meet this goal in this fiscal year. • High priority. o Replace Olde City Park playground-central zone: The Board feels the estimated cost is very high to replace the playground equipment and would like to see details of what would be included as well as possible options. Preferred options include adopting a specific theme for this playground as it is a key park located within the historical downtown. • Low priority. o Founders Park parking (Stadium and east area near Service Center)-west zone: Additional funds are necessary for design and engineering to get this project to the bid stage and then lighting would also need to be included. Possible bond project more than an A&I project. Wylie Independent School District is pretty tied up with their bond funds so they are unlikely to contribute funds. Staff could approach WISD on this prospect. • Low priority. o Replace Pirate Cove playground-west zone: The playground assessment came back good with only the swing sets needing replacement. Staff tries to keep the mulch in the playground's foundation. • Low priority. o Sign program at all parks-all zones: No definitive estimate on expense to complete this project but would be done in a similar way to the bench installation in our parks. • Gradual project, high priority as funds allow. o Trail connection at Southbrook and Twin Lakes parks-central zone: • High priority for fiscal year 2015/2016. o Playground and benches at Creekside Park (added grant from Creekside HOA)- west zone: The Board supports the Creekside Park playground project with matching funds from the Creekside Home Owner's Association. The Board asked staff to provide examples of the playground type being considered. • High priority. Minutes April 13, 2015 Wylie Parks and Recreation Board Meeting Page 2 o Trail connection from Sage Creek to Wooded Creek(added from staff)-west zone: No cost estimate yet but should be included in the next fiscal year budget. Complicated process because to connect these two trails, easements would need to be obtained from some of the Sage Creek and Wooded Creek residents. Board wants staff to pursue a cost estimate. • High priority for fiscal year 2015/2016. o Upgrade signage at Municipal Complex trail (interpretive)-west zone: • Gradual project, high priority as funds allow. o Community Park restroom-central zone: The Board sees this as a very low priority and would like to consider a possible removal of the project idea due to the high cost of estimated construction. • Low priority. o Founders Park restroom-west zone: • Low priority. o Map sign at disk golf park-east zone: • Low priority. o Development of Braddock Park areas (additional practice fields)-central zone: • Not discussed during meeting. o Solar trail lighting at Municipal Complex trails-west zone: $6,000 per light. Wants staff to pursue estimate but considers this a future project. • Low priority. o Solar Community Park parking lot lighting-central zone: $6,000 per light. Wants staff to pursue estimate but considers this a future project. • Low priority. • Recommendations regarding Wylie Recreation Center Operations Budget Assessment Report. Superintendent Diaz first presented the Board with the requested chart showing resident/non- resident pass sale percentages since the grand opening of the Recreation Center. The Board expressed the information presented below is enough to have some discussions with City Council. They want to focus on three main areas: full time staffing, a five year capital improvement plan and fee modifications with an option for a five percent fee increase. Superintendent Diaz went through each item and discussed with the Board their priorities and goals. 1. Hire a full-time Front Desk Manager and adjust other full-time staff responsibilities accordingly: The Subcommittee and Board felt this was the number one priority in order to maintain quality customer service and improve retention rates for memberships. 2. Develop a five year prioritized capital improvement plan: The Subcommittee commented that the beginning of the phase out of older fitness equipment began the process of addressing capital equipment but that a plan must be considered for the facility itself. Some capital maintenance items are addressed in the current budget i.e. gym floor maintenance, minor painting. The subcommittee and Board feel that staff needs to work with the Facility Manager(and City Manager)to develop a capital improvement plan internally. 3. Drop the credit card surcharge for on-line program registration: The Subcommittee and Board felt that eliminating the current credit card surcharge from customers paying for programs online was needed to increase the usage of online registration. Another benefit would be less staff time devoted to registering patrons for programs improving front desk customer services at the recreation center. The Sub- Minutes April 13, 2015 Wylie Parks and Recreation Board Meeting Page 3 committee and Board also felt any cost increase incurred by the City for dropping the surcharge would outweigh the increased usage. Revamp the one month membership fee to function as an auto renew option at a lower rate to serve as a long term month to month fee alternative,with an added family option: The Subcommittee and Board reviewed all the fees and various staff options. Their recommendations to address this issue are in the new fee options page. There should be an across the board fee increase of approximately five percent every two years: The Subcommittee and Board added a 5% increase option as part of their review. Consider the elimination of the resident/non-resident fee differential: Details for a fee increase option were included in the comparison chart. The Sub- committee added the 5% fee increase option as part of their review but they felt that the resident/non-resident fee differential needed to remain placing the larger burden on non-residents using the facility and potential loss of revenue for non-residents paying a higher rate. The Board agreed that after staff clarifies the development of the five year prioritized capital improvement plan, they are ready to move forward and address their recommendations regarding the Wylie Recreation Center Operations Budget Assessment to City Council in a May work session. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Harris and seconded by Board Member Ulmer. A vote was taken and passed 5-0. The meeting was adjourned at 8:06 p.m. ATTEST Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman Minutes April 13, 2015 Wylie Parks and Recreation Board Meeting Page 4 Parks and Recreation Board ana AGENDA REPORT NS%Rrry fnY'fNAnpr Meeting Date: May 11, 2015 Item Number: Department: Parks and Recreation (Park Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: April 9, 2015 Budgeted Amount: Exhibits: 5 Subject Consider and act upon parkland dedication for the Kreymer Estates-East Development. Douglas Properties will be making a presentation. Recommendation Motion to consider and act upon parkland dedication for Kreymer Estates-East Development. Discussion The Applicant is seeking approval for the parkland dedication for the Kreymer Estates-East Development. This area was originally brought to the Board as the "Wilson Creek Development" back in August 2014. The Board approved the Wilson Creek dedication at the August 2014 meeting. Since that was approved the developer has reworked the original size of the development by adding more property, and he is now resubmitting this area as Kreymer Estates- East instead of Wilson Creek. The developer is again proposing to satisfy the parkland dedication requirements through a combination of land dedication and improvements (funds in lieu of land dedication). The current parkland dedication requirement is five acres per 100 lots. The proposed development has a proposed 245 lots on 69.861 acres or 3.5 lots per acre. The minimum parkland dedication required, in terms of acreage only, is 12.25 acres. Corresponding funds in lieu of land dedication would be assessed at $2,000 per lot. If the developer chose to submit funds in lieu of land dedication,the amount would be $490,000.00. The developer is proposing to install $477,425.00 worth of park improvements including engineering costs and clearing. The developer also proposes to dedicate a total of 6.99 acres of land, 4.97 acres out of the floodplain (valued at $198,000.00),to the City as parkland. Attached to the agenda report is the conceptual plan for park development and list of parkland improvements/costs. All of the park areas will be dedicated to the City of Wylie and accessible to the public. Maintenance of the park areas will be performed by the developer and eventually the home owners association. This is similar to the approach used for the parkland dedication for Phases 1-4 of Kreymer Estates and Lewis Ranch that the Board approved in 2011 and 2012,respectively. 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'i - ' .- / ' 475.-\ , • \ 1 \ x t ten* ,F - i -- MX Tail 0 ATOM 1`.68172 4 1 I „ \ AO t__ —___.4 1 5.1 , iIi'IN-5,,,,t5 / eiN OPEN SPACE 6.997 ACRES I I \ I ' Ll ' I \ \ 5800 LE HIKE&BIKE TRAIL a WiDTB) i 1 \ \ - ' / (E=73 DENOTES PARK BENCH)-2 - (4:::: DENOTES PLAYGROUND)-I ' S . . A 2 if O' 'EXHIBIT P A ( 0 DENOTES TRASH RECEPTACLE)-2 A A ( X DENOTES PET STATION) 2 .0 - - lIllIl \ /7<NN'INs‘,..3\sy,a,- , OF <T DENOTES TRAiL DiRECTIONAL SIGN)-3 \ .. (',..."=PiA DENOTES TRAIL CROSSNG)-5 i I. ' \ \ KREYMER ESTATES EAST - . 1 0.00,4€00€€€0€10X€€£ .6100•7•00.0.190 0£GETERMINM .74i:DEVMOPER AND Cr€CP WV.. . • 1 € \ , € oisr or THE FRANCISCO DE LA PINA SURVEY:ABSTRACT G. 658 AA.,A \ ./= . A 'THE . crry OF VssfUE:COUN COUNTY:TX tENE.T.E.SE \ \ ‘ - ‘ \ ' . N BLOOMFIELD HOMES L.P. - - R..xl_o /i 1050 F._.iii4HWAY i 1 A Solt 210 ScurePAKE,Tx.76092 4 317464 572 e . 0, .. \ le L.749,51 DOUGLAS PROPERTIES:INC. 6341.1.77.5.1;je 5, Illp _e e PO4 9 I Ma TIM 4 2309 K AVOWSSOME 100 f51.600.TX 75074 . 972422 19'53 e - 001r R.457.-M 03....,..-rar2r0 . . ".. WILLIA.M TALBERT WA A-AM at'a. -- 1 0- ' \ 1545 E.STONE ROAD MOE TX 75098 - _ i ' = 1,MN' --, \I DiG940..FM-1-gfc9409 a2 z 8t2r SsAlr..—/ N\fifth, 1 afrxi IT , ) [ II : . .,,...,......,..,.., I__ - MT-so IEEE. ETEET.E01 5 ENOTE 171 EXHIBIT A KREYMER ESTATES EAST Wylie, Texas Westwood Professional Services 04/08/15 Description Unit Qty Price Amount PARK IMPROVEMENTS 1 8 ' Hike and Bike Trail LF 5,800 42.00 243,600.00 Trail Directional Signs EA 3 1,200.00 3,600.00 Trail Crossing in Neighborhood EA 4 8,000.00 32,000.00 I Trail Crossing in W.A. Allen EA 1 18,750.00 18,750.00 Trash Receptacles EA 2 900.00 1,800.00 Pet Stations EA 2 800.00 1,600.00 Park Bench EA 3 1,875.00 5,625.00 New Fence Around Cemetery EA 1 12,000.00 12,000.00 Under Brush in Avalon Park EA 1 18,000.00 18,000.00 ' Irrigation for Park Area EA 1 58,950.00 58,950.00 Grass Seeding / Sod of Park Area EA 1 30,250.00 30,250.00 I Playground with Concrete Edge EA 1 51,250.00 51,250.00 i I Total Park Improvements $477,425.00 4.97 net Acres of Park Land AC 4.97 40,000.00 $198,800.00 Total Amount of Park Improvements/Land L $676,225.00 CS3171.xls Potential Projects to complete: • Community Park bleacher covers-central (project in progress) • Additional trail at MC (6ft portion at trail head)-west (will be funded with sidewalk bond) • Upgrade bridge at MC trail-west(project funded with current operations budget) • Community Park parking lot(landscape and lighting)-central Estimate$210,000 • Founders Park Scoreboard-west- $17,000.00 in operations or completed this FY • Replace Olde City Park playground-central-$99,800.00 • Trail connection at Southbrook/Twin Lakes Parks-central -$46,000.00 • Playground and benches at Creekside Park-west(added,grant from Creekside HOA)- $44,000.00 • Trail connection from Sage Creek to Wooded Creek-west (added from staff)grant project • Solar trail lighting at MC trails-west-$8,000.00 per light 8-10 lights • Solar Community Park parking lot lighting-central -$8,000.00 per light 10-12 lights Potential A and I Funding: Creekside apartments-west $201,600 FY-14-15 Received Wooded Creek-west $37,500 FY 14-15 Received Alanis Crossing-central $159,000 FY 14-15 Received Covington Estates Ph. 1-central $88,000 FY 14-15 Pending Westgate Station Townhomes-central $156,000 FY 15-16 Mansions at Wylie Seniors-west $256,000 FY 15-16 Hunters Cove-east $177,000 FY 15-16 Covington Estates Ph. 2-central $88,000 FY 16-17 Parks and Recreation Board Subcommittee Goals from the Wylie Recreation Center Operations Budget Assessment 1. Hire a full-time Front Desk Manager and adjust other full-time staff responsibilities accordingly. The Subcommittee and Board felt this was the number one priority in order to maintain quality customer service and improve retention rates for memberships. 2. Develop a 5 year prioritized capital improvement plan. The Subcommittee commented that with the beginning of the phasing out of older fitness equipment this process of addressing capital equipment but that a plan must be considered for the facility itself. Some capital maintenance items are addressed in the current budget i.e. gym floor maintenance, minor painting. The Subcommittee and Board feel that staff needs to work with the Facility Manager to develop a capital improvement plan internally. 3. Drop the credit card surcharge for on-line program registration. The Subcommittee and Board felt that eliminating the current credit card surcharge from customers paying for programs online was needed to increase the usage of online registration. Another benefit would be less staff time devoted to registering patrons for programs improving front desk customer service at the recreation center. The Subcommittee and Board also felt any cost increase incurred by the City for dropping the surcharge would outweigh the increased usage. Revamp the 1 month membership fee to function as an auto renew option at a lower rate to serve as a long term month to month fee alternative. Add a Family option. The Subcommittee and Board reviewed all the fees and various staff options. Their recommendations to address this issue are in the new fee options page. There should be an across the board fee increase for the center of approximately 5%every two years. The Subcommittee and Board added a 5%fee increase option as part of their review. Consider the elimination of the resident/non-resident fee differential. The Subcommittee and Board felt that a resident/non-resident fee differential needed to remain because they felt there needed to be a larger burden placed on non-residents using the facility and potential loss of revenue for non-residents paying a higher rate. WRC Rec Pass -ee Option p rig n »INh IAA uiiiiiiiipuuuuuuuuuuuuuuuugiiiiiiipuuuuuuuuuuuuuuuugiiiiiiipuuuuuuuuuuuuui!!!'S7 INCREASEuuuuuuuuuuyiiiiiipuuuuuuuuuuuuu°11,,,, II lllllll Restelerait11lllllllllllllllllllllllllllll ° gl..n Illlllllllllllllllllllllllllllllllllllllllllllllllii p �I u u Non l�lll� Ili i19n141IIIIIIIIIIIIIIIIIIIII m@ll,;llllllllllll„ll,ll�llll�l�llllllllllllllllllllllllllllllllllllllllllllllllllllllllnl� llll ;;;, Adult $175 $225 $185 $236 Annual Kid $105 $135 $110 $142 Senior $105 $135 $110 $142 Four Pack $325 $405 $340 $425 Adult $22 $27 $23 $28 Monthly Kid $10 $14 $11 $15 Senior $10 $14 $11 $15 Four Pack $40 $50 $42 $52 Adult $8 $8 $8 $8 Daily Kid $5 $5 $5 $5 Senior $5 $5 $5 $5 Modify Monthly Fee to accommodate AutoRenew FEES Eliminate 1 and 3 Month Fees Change Adult Pass Ages to 18+ AGES Change Kids:Ages to 7- 17, no Rec Pass required Ages 0-6 CHILDCARE& DISCOUNTS Activity Discounts available to all Pass Holders and Childcare is included with Annual Pass. REC PASS TERMS AND DEFINITIONS Annual Effective 1 year from issue date. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Monthly Effective 1 month from issue date. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Daily Effective the day issued. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Adult Available to ages 18 -54 years. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Kid* Available to ages 7- 17 years. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Senior Available to ages 55 years and up. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Four Pack Available up to 4 household members. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Resident Lives in Wylie City Limits and pays Wylie property tax. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Non-resident Does not pay property tax. *Currently, "Kid"defined as Age 3- 16.