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01-28-2013 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board NOTICE OF MEETING •cVV1f P Regular Meeting Agenda January 28, 2013 — 6:30 p.m. Wylie Municipal Complex — Council Chambers 300 Country Club Road, Building #100 Matt Rose Chair Jim Ward Vice-Chair Dan Chesnut Board Member Jeff Harris Board Member Lisa Ulmer Board Member Emmett Jones Board Member Jeremy White Board Member Robert Diaz Board Liaison Mike Sferra Public Services Director Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. January 28,2013 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the December 10, 2012 meeting. 2. Consider and act upon the request from the Wylie Baseball and Softball Assocation for vendors to sell items at Community Park on March 23, 2013. 3. Consider and act upon the request from Run for Heros Event for a vendor fair at Olde City Park on April 6, 2013. 4. Consider and act upon approval of the parkland dedication for Dominion of Pleasant Valley Development. DISCUSSION ITEMS • Discussion regarding utility/restroom costs at Founders and Community Parks using contingency funds from Community Park project. • Discuss potential partnership with WISD for tennis courts. • Discuss dates for Board tour of park and recreation facilities in 2013. ADJOURNMENT CERTIFICATION I cert that this Notice of Meeting was posted on this 25 th day of January 2013 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed CITY E WYLIE Parks and Recreation Board Meeting Minutes Monday, December 10,2012—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie, Texas 75098 CALL TO ORDER Announcing the presence of a Quorum,Board Chairman Matt Rose,called the meeting to order at 6:31 p.m. Board Members present: Dan Chesnut,Jeff Harris,Lisa Ulmer,and Jeremy White. Emmett Jones arrived to the meeting at 6:32 p.m. Jeff Harris left the meeting at 8:03 pm. Jim Ward was absent from the meeting. Staff members present: Director Mike Sferra,Board Liaison and Parks and Recreation Superintendent,Robert Diaz, and Park Board Secretary,Janet Hawkes. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the October 22,2012 meeting. Board Action: Board Member Harris made a motion,seconded by Board Member Ulmer to approve the minutes from the October 22,2012. A vote was taken and passed 5-0. 2. Consider and act upon approval of the parkland dedication for Lewis Ranch(Lewis Tract). Board Action: Superintendent Diaz advised the Board that in consideration that the property has been recently annexed into the City of Wylie the Applicant is seeking approval for the parkland dedication at Lewis Ranch. He stated that the plan is still somewhat conceptual;however, the developer,Jim Douglas with Douglas Properties,brought a lot more detail to this meeting and has moved forward with a more defined plan for the Parks and Recreation Board(PARB)to review. The proposed development has 216 lots on 52.98 acres or 4.07 lots per acre. If the developer chose to submit funds in lieu of land dedication,the amount would be$432,000;however,the developer agreed to dedicate 9.17 acres of land to the City of Wylie as parkland as well as install$372,512 worth of park improvements. This proposed combination of land and improvements exceeds the minimum parkland dedication requirements. The developed park areas will be dedicated to the City of Wylie with maintenance performed by the developer and eventually the home owners association which is a similar approach taken with Kreymer Estates in 2011. Developer Jim Douglas presented the board with a proposal drawn up by Tipton Engineering for park amenities. Park improvements are to include an eight foot hike and bike trail,trail lights,irrigation,a tot lot,pavilion,park benches,picnic tables,dock,fountain with lights and hand clearing of the park land to avoid harming existing trees and environment. This park area will be accessible to the nearby high school as well as the public. Bennett Road will be improved adjacent to the Lewis's land. For lots backing up to park land,uniformly designed wrought iron fencing will be installed by the homebuilder but homeowner could install privacy fencing or landscape screening within their lot if so desired. Wrought iron fencing installation between the school and residential property is a possibility. Existing trees greater than six inch caliper within flood plain will be protected. Open space, drainage/floodway easement,and the public hike/bike trail will be dedicated to the City of Wylie. Lots adjacent to school property will have a six foot masonry rear wall. Park area maintenance will be the responsibility of the home owners association;however,the City of Wylie will perform playground safety inspections as well as pavilion reservation scheduling. All park amenities will be installed prior to the issuance of a Certificate of Occupancy. Board Member Chesnut made a motion,seconded by Board Member Jones to approve the parkland dedication for Lewis Ranch(Lewis Tract). A vote was taken and passed 6-0. 3. Consider and act upon approval of adding Item G,Article V-Section 4 to the Parks and Recreation Board Bylaws. Board Action: The staff recommendation is to consider and act upon approving the adding of Item G,Article V-Section 4 to the Parks and Recreation Board Bylaws. The Board reviewed the modifications to the Board Bylaws at the August 20,2012 meeting and requested this item to be further amended and brought back for consideration at the next PARB meeting. Once approved,the amended bylaws will then be sent to the City Council for their consideration in the January 2013 meeting. Board Member Chesnut made a motion,seconded by Board Member Jones to approve adding Item G, Article V-Section four to the Parks and Recreation Board Bylaws. A vote was taken and passed 6-0. 4. Consider and act upon the approval of the 2013 meeting calendar. Board Action: Staff is bringing the 2013 meeting calendar to the Board for review. The calendar accounts for date conflicts such as holidays;however,can still be amended after approval if necessary. The August meeting was changed to coordinate with the first day of Wylie Independent School District for the 2013/14 year. Board Member Harris made a motion,seconded by Board Member White to approve the 2013 meeting calendar. A vote was taken and passed 6-0. DISCUSSION ITEMS Discussion regarding utility/restroom costs at Founders and Community Parks using contingency funds from Community Park project. Board Discussion: Director Sferra addressed the board to present Staff information and asked the Board for their input. City Council stipulated that in consideration of available funds,a concession/restroom for football and T-ball be constructed,additional bleachers installed,and a football scoreboard and/or press box be added,in that order. Superintendent Diaz stated that after the completion of the 2005 Park Bond projects,there is approximately$89,800 remaining in the contingency fund,and any PARB recommendations would need City Council approval. During the December PARB meeting the Park Board expressed interest in constructing a restroom/storage building instead of a restroom/concession building. Staff subsequently obtained two recent preliminary estimates from PCM,Inc.for a masonry restroom/storage building. A 30'x18' building with breezeway would cost approximately$80,000 plus engineering fees($7,000)and extension of utilities($10,000- $15,000,material cost only). A 22'x18'building with no breezeway would cost approximately $70,000 plus engineering fees($7,000)and utility extensions($10,000-$15,000,material cost only). Board Member White inquired about land acquisition costs and Director Sferra advised him that there would be no expense for utility extensions due to the fact that the locations of such are all City property and therefore City employees will be providing all labor involved. Board Chairman Rose inquired on the most recent estimate from PCM,Inc.compared to the previous lower estimate presented at the December PARB meeting. Director Sferra note that the previous estimate was for a 12'x24' structure at$48,050,and it included standard wood-frame/brick construction and an asphalt-shingle roof. Director Sferra stated that Minutes December 10, 2012 Wylie Parks and Recreation Board Meeting Page 2 of 4 the recent estimate presents both buildings complementing the existing structures at Founders Park with block construction,metal studs and a standing seam metal roof. This recent estimate includes a higher grade building with a lot less maintenance for the City. Board Chairman Rose suggested constructing with brick instead of block at Founders and block at Community. Board Member Harris agreed with Superintendent Diaz that constructing with block is a lot lower in maintenance expense. Board Member Chesnut and Board Member Jones agreed that they would like to see staff obtain estimates for two standard restroom buildings with no attached storage. Board Member Harris suggested asking the contractor,PCM, Inc.if using smaller block on the buildings could save some expense. Director Sferra agreed he would proceed to obtain this information from PCM and bring it to the upcoming January 2013 PARB meeting. Superintendent Diaz stated that Wylie Baseball Association(WBA)president,Lance Wallace advised him that the WBA has secured approval for purchase of bleacher covers at Community Park. Superintendent Diaz informed the Board that staff is finalizing purchase of bleachers for Community Park with funding from the A&I budget. Additional bleachers can be purchased using contingency funds if necessary but could also be removed from the possible expenditure list if not needed. Board Member Chestnut inquired on the purpose of the storage building adjacent to the proposed bathroom,to which Superintendent Diaz advised it would be serve as dual purpose storage initially for football with the potential for conversion into a concession stand. Discuss Collin County grant project status. Board Discussion: Director Sferra stated that Parks Manager, Shohn Rodgers was successful in obtaining a$47,000 grant to add a park pavilion,walking trail and trail lighting at Pheasant Creek,planned to begin immediately after City Council approval. Director Sferra obtained a grant in the amount of$215,000 for a concrete trail and bridge connecting Brown Street to FM 1378 by routing the trail behind City Hall. If City Council approves,a consultant for engineering drawings complying with ADA will need to be obtained,then plans can begin to move forward with the$430,000 Municipal Park Trails project. Both projects would likely be completed this fiscal year(2012/2013),possibly by September. Board Chairman Rose asked where the two trail projects will impact the A&I funds. Superintendent Diaz advised the Board that staff had been instructed to spend down the A&I funds which currently has$299,000 available for in the west zone (Municipal Trails)and nearly$100,000 in the east zone(Pheasant Creek). Director Sferra advised the Board that the Municipal Trails will start at FM1378 outside the railroad right of way,winding through the trees behind the back of City Hall,utilizing the existing bridge,going east into the creek with the new proposed bridge,and into the east meadow,ending at Brown Street. Eventually these trails will establish connectivity between Wylie High School,Founders Park,and Birmingham Farms/Brown Street. Discuss possible dates for Board tour of park and recreation facilities in 2013. Board Discussion: Superintendent Diaz advised the Board that a scheduled park tour lasting approximately two hours must be posted because more than a quorum typically attends. He also stated that availability of the Community Center van must be secured. Superintendent Diaz suggested holding the tour on March 23,2013 after the scheduled art dedication at Community Park since the Parks Board will be requested to attend that event. He also suggested planning two separate tours,concentrating on the east side of town(Community Park)in the spring and a tour on the west side of town(Founders Park)in the fall. Board Chairman Rose and Board Member Jones agreed they preferred the idea of two separate tours,holding the spring tour April 13 or April 20,2013 and the fall tour October 5 or October 12,2013. Superintendent Diaz suggested that a final decision should be made at the next PARB meeting after obtaining a more detailed timeline of the art dedication. Discuss 4B Fund and budgets. Board Discussion: Superintendent Diaz informed the Board that the 4B Parks and Recreation Sales Tax Fund is divided up as follows: Recreation Fund at 36%,B.P.Community Center at 18%,Parks Operations at 17% (includes four full time salaries)and Debt Service at 29%. Any increase or decrease in these areas will affect the overall 4B Fund. In FY2016 approximately$150,000 in Debt Service will be reduced with the payoff of the 1996 Minutes December 10, 2012 Wylie Parks and Recreation Board Meeting Page 3 of 4 4B revenue bonds. Refinancing of the remaining Debt Service can be reduced by approximately$25,000 annually($300,000 over the course of the bond term). An increase of 4B sales tax revenues could be possible through City marketing efforts. A decision to sell the Bart Peddicord Community Center could generate funds to pay down debt as well as a decrease in operation expenses by not having that facility to manage. Over time,moving four Parks personnel from the 4B budget to the General Fund will also free up some 4B funds. Board Member Chesnut inquired and Superintendent Diaz confirmed that the Bart Peddicord Community Center would stay open only on an as-needed basis after the proposed Senior Center facility opens. Board Member Harris suggested changing the Community Center's non-profit,no-charge rate to a moderate charge covering the cost of staff salaries during reservations,to which Superintendent Diaz advised an approval for this change would be required from City Council. Board Chairman Rose expressed his concern that approximately$180,000 is needed annually to reach a break-even point in the 4B fund,which risks depletion if changes are not implemented soon. Superintendent Diaz showed the Board that 4B pays for a lot of different things,and capping expenditures is the biggest potential to increasing and maintaining funds. Items to consider in reduction of expenses or increase in revenues for the Wylie Recreation Center include a reduction of the Recreation Center hours, establishment of seasonal hours,capping yearly expenditures,increasing revenues by raising fees, increasing revenues by increased marketing efforts,and looking for sponsorships to offset any expenses. However, Superintendent Diaz points out that all areas receiving 4B funding should be looked at,not just the Recreation Center. Board Chairman Rose inquired and Superintendent Diaz responded that if a positive balance eventually resulted in the 4B fund,that balance could be put toward additional trails or other additional projects and not necessarily reallocated within existing accounts. Board Member Chesnut inquired on items(i.e.medical and janitorial expenses)listed on the itemized spreadsheet of the 2013/2014 fiscal year expense/budget showing large increases from the previous year. Superintendent Diaz stated that this is why expenditure caps are necessary and he agreed to look into the details behind these two increases and report back at the next meeting. Board Chairman Rose and Board Member Chesnut agreed that expenditure caps are necessary to improve the 4B fund Board Member Chesnut stated that he has been questioned by City of Wylie citizens on numerous occasions as to when an aquatics center,additional trails and other city amenities will come to Wylie,to which his response is when funding becomes available. Director Sferra and Superintendent Diaz advised the Board that the next step with this item is to further meet with City Manager,Mindy Manson and get her input on the ideas presented at this meeting wherein she can advise as to the ones she feels may be worth pursuing. Director Sferra stated that the best way to obtain changes and improve the 4B fund's evolving picture is by revisiting it every year with the goal of increasing the balance and implementing ideas on how to improve this fund. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Jones and seconded by Board Member Ulmer. The meeting was adjourned at 8:30 p.m.by unanimous consent. ATTEST: Janet Hawkes, Park Board Secretary Matt Rose, Park Board Chairman Minutes December 10, 2012 Wylie Parks and Recreation Board Meeting Page 4 of 4 1 300 Country Club, Building 100,Wylie,TX 75098 972.516.6340 l' 1111111 ID IIIIII'lloIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIImo:::00000000000v0000000000000:00000000000000000000000000000000i:::ll'ill'il' 1111111111111111111' 10000 iiiiiiiiiiiiiiiiiiiiiiiiiiiiii 1000000000000010100000000000000000000000000000000000000iii' ' 111111 '111111111111111111111111"1111111111111 Hi iiiiiiiiiiiiiiiiiiiiiiiiiii it,6 ki lit ri— ,,,,,,,,,li otiofri41711 II 1 1001000_0000000000.000....00000.000000000010.01.000.00000000000000000070000 loolvol.000000000000000 o 1 1 iv , „.„00000000000,00000000100000000000000000000000000000000010000000 ••,00000:,;0000000000000000000000000000,000000,000000000000000000000„„„„„volool0000 0 11111111h010;1011 0 011110110 0111111.41H 1111111111111111111111 101J10000101 001 00 0 0111110 ,,,,,, 100011110000000001; 000000000 011111111111111111 ool000ll00011110100100100010100 01 0000001 ollo 10000010000000000000 0 0000000000000000000000010101100 00000000000000000 0 i 1 DI 1 10011010000o 000 0001000 1000001000 0100010000000011000000000001011 100000 01000 10 0 10 010 10 10 00 000010 00100010 E00000411111111111111111111 0 011000000000000001 100 8 oll 8100101 l'rrell 'r1)'. 8 tuotfAlt800101 8 oe illtattil000tni!Hiliallor oil' t ;ai000to.P4osPoti/io3.t000toifooi!)104POtvfgioiidOtlk000000000000000000000000000vu000uoouo 11000000doolooloolooloolooloolooloolooloolooh000000000000000000000ouNuno1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111noulummoolooloolooloolooloolooloolooloolookulovonoommull00010000000000000000000011,000000000000000000000000000000000 111111111111111111111000000000000000111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111110111111111111111111111111111110IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111111111111111111111111111111111111111111111111111111111111111 0001,400,,,e or 0 i l000f oti o1,10,10.1rlir .f or.1111 ,00 1::„.0111 i.rn 781116, patiofiandhoollectil„r,r,L,11,1,1r,o; 0,600/10.00000061000 111,1161,, ofisoticio,r, 10000000000 Name Phone Number ,cILi 1/III,„ktt, L,,...‘„, ) Address Alternate Phone Number \‘I. IS' 1 f City/State/Zip E-mail '''4\ 4\\4.- IN- ( 3 (411'SZ Contact Person Name Phone Number Address Alternate Phone Number \iL,',s',' \'t NtS,V1t li ti_ f City/State/Zip E-mail ( - \'‘Ii: Emergency Contact Name Phone Number Address Alternate Phone Number City/State/Zip E-mail Ii. i 1 r6 rEl (I'vr um rtil Event Name ,...0,,, , Type of Event , Purpose of Event rt 4. f) Location r.." „„ Proposed Event riate(s) L (v LA ,Number of Individ als Vending Items Start Time End Time ICIVwCIL Anticipated Number in Attendance Event Target Audience Specific Items to be Sold \I\I"\(,,,„,, 9 1/4,,,,i'fc'II) ‘ ),,,,v*,‘€-. Kit, -,,,, ', ,,,,i'A (-)1,(-4 , , NOTE: If food is prepared on site or off-site and brought to the location to be sold,the vendor must contact the City Inspections Office(972 516 E420)in order to obtain a Health Permit prior to the sale of such products An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers U�� ' ' ' ' � . ^V�� .�[D ,~��,� 3OO Country Club,Building 1OO Wylie,TX7SU98 ~ 972.516.6340 e y City Council vendor as7,,ayst6flnalize'everit IM with"I Parks& Recreation facility st(iff.Recommended timelinefor subinissi6n to�47'rk Boat is 34"tontlis in' a' d v';�an`c '6fe' yent. Group,Organization,Individual,etc. Name Phone Number E-mailqq Addres Alternate Phone Number Con act Person N Phone Number Address - AlternatePhoneNumber � E-mail Emergency Contact Name Phone Number Address Alternate Phone Number City/State/Zip E-mail Event Infornuation Event Name Type of Event Purpose of Event Location Proposed Event Date(s) Number ividuals Vending Items Start Time End Time Anticipated Number in Attendance Event Target Audience Specific Items to be Sold n food io preparedon-site mr off-site and brought m the location mue sold,the vendor must contact the City Inspections Office(97oo1ee*umm order»o obtain o Health Permit prior m the sale uv such products.An Inspector must examine the food preparation and food storage equipment to assure the health and safety n,customers. The 2nd Annual II 1111 (f1 ' i P �il�� 1 1 )r al VI vd1VV,S C V ,,vv, Saturday, April 6, 2013 at 9am Downtown W lie, Texas „,, 4 1u1111111 I / 1 0\k lu 1H1((1„ VVVL: i;of i,ri III Ill * ,� � iGu� 4� / RI V JFo II �, �� i111��11�11111110�� ,, L �/l bye iP� %V/fir ff J r, f/(f / r r/ �jr r a Come join us as we honor all of our heroes, past and present, in either a 1 mile fun run/walk or 5K run. There is no cost for participation, but all donations raised for this event will go towards funding the 1LT Robert F. Welch III Memorial Scholarship honoring one of our own local fallen heroes. A vendor fair will also take place in Old City Park from 9-3pm the same day (if interested in setting up a booth space please contact the POCs below.) Donations can be made prior to or on race day through the Education Foundation by contacting Jordan Adams at 972-429-3025 or Jordan.Adams@wylieisd.net . POC for the race is Becky Welch at rh .... . y ° .c ill I. or Alicia Young at a c _ (iehotnlail.c,, m . Check us out on Facebook or our web site: sue ,A. 11tIvvelichrurri.p "I'.it h .e oe .,or mmq 1'0, ' � � Parks and Recreation Board AGENDA REPORT vYru�,:nw,xw,9cn.. Meeting Date: January 28, 2013 Item Number: 4 Department: Parks and Recreation (Park Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: January 24, 2013 Budgeted Amount: Exhibits: 1 Subject Consider and act upon approval of the parkland dedication for Dominion of Pleasant Valley Development. Recommendation Motion to consider and act upon approval of the parkland dedication for Dominion of Pleasant Valley Development. Discussion The Applicant is seeking approval for the parkland dedication for Dominion of Pleasant Valley Development. The developer is proposing to satisfy the parkland dedication requirements through a combination of land dedication and improvements (funds in lieu of land dedication). The current parkland dedication requirement is five acres per 100 lots. The proposed development has a proposed 1000 lots on 354 acres or 2.8 lots per acre. The minimum parkland dedication required, in terms of acreage only, is 50 acres. Corresponding funds in lieu of land dedication would be assessed at $3,000 per lot. If the developer chose to submit funds in lieu of land dedication,the amount would be $3,000,000. The developer is proposing to install $3,252,097.00 worth of park improvements including engineering costs and clearing. The developer also proposes to dedicate 97.5 acres of land to the City as parkland. Of this acreage, 36 acres would be located out of the floodplain for neighborhood parks, 6.8 acres would be located on the perimeter for trails, 37.6 acres would be in easements, and 17.1 acres would be located in the floodplain. Therefore, the developer's proposed combination of land and improvements exceeds the minimum parkland dedication requirements. Attached to the agenda report is the conceptual plan for park development and list of parkland improvements/costs. Except for the swimming pool area of the amenity center, all of the park areas will be dedicated to the City of Wylie and accessible to the public. Maintenance of the park areas and amenity center will be performed by the developer and eventually the home owners association, This is similar to the approach used for the parkland dedication for Kreymer Estates and Lewis Ranch that the Board approved in 2011 and late 2012,respectively. 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Per Section 78-76 of the Wylie Municipal Code,while 100-year flood plain and easements are generally considered "unsuitable", "The city parks and recreation board shall consider the usability of any proposed dedications of land in the 100 year flood plain or in any easement on a case-by-case basis." The 2010 Wylie Parks &Trails Master Plan identifies 1 Neighborhood Park located within the limits of the property. Per the Plan, a neighborhood park should generally be 5-10 acres in size and serve 3,000-4,000 people. The Plan does not propose any additional recreational facilities within the Dominion of Pleasant Valley community. Dominion of Pleasant Valley Park/Open Space Proposal 1. 36 acres of internal open space,which equates to 1 ac/27 lots. The open spaces are equally distributed throughout the community. Additionally,within the 36 acres, an approximate 5 acre community amenity center site is proposed. 2. 6.8 acres of perimeter open space buffer with an 8' concrete hike &bike trail. 3. 37.6 acres of"major"easements with an 8' hike &bike concrete trail. 4. 17.1 acres of 100 year flood plain adjacent to Muddy Creek Preserve. 5. Approximately 3 miles of 8' wide,concrete hike &bike trails. 6. Total amount of open space provided: 97.5 acres. The open space shall be owned by the City and maintained by the Homeowners Association with the exception of the swimming pool area at the amenity center. The swimming pool area shall be owned and maintained by the Homeowners Association. With the exception of the swimming pool area, all other open spaces within the community shall be accessible to the public. One element of the open space shall be a community amenity center. The amenity center shall generally be located as shown on the Open Space Plan. The amenity center shall be constructed with the first phase of the community. Components of the amenity center shall include, at a minimum, a junior Olympic size swimming pool, splash pool, bathrooms,bbq grills,picnic tables, shade structures, outdoor fireplaces/fire pits,playground equipment, and an off-street parking lot. Amenities to be provided in other open spaces identified on the Open Space Plan shall include, at a minimum, 2 gazebos with bbq grills and picnic tables, and 2 sets of playground equipment. JANUARY 22,2013 JBI PARTNERS, INC 16301 QUORUM DRIVE, SUITE 200B ADDISON, TEXAS 75001 Landscape Architect's Opinion Preliminary Cost Estimate-Dominion of Pleasant Valley Date: 1/23/13 Trails and Open Space Prepared By: C. McKinney Wylie, Texas JBI Project No. HOE154 I. Perimeter Open Space/Trail Item Description Quantity Units Unit Prices Subtotal 1. 8' Wide x 6" Thick Hike and Bike Trail 64,088 SF $4.50 $288,396.00 2. Park Benches 8 EA $1,200.00 $9,600.00 3 Trash Receptacles 8 EA $60000,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�........................�$4...>8 00��..00...� 4. Barrier Free Ramps 11 EA $1,200.00 $13,200.00 5. Shade Trees - 3" Caliper 310 EA $300.00 $93,000.00 6. Site Grassing Hydromulch 300,000 SF $0.12 $36,000.00 7 ,.Irri.,.,.,.,. ..,., .,.,.,.,stem300,.,.000.,.,.,.,.,.,.,.,.,.,.,.,�,.,.,.,.,.,.,.,.SF,.,.,.,.,.. gation System $0.50 $150,000.00 ......................��,Subtotal..�SectionL-�..Perimeter...0pe... �.....................................................��................................. Open Space/Trail $594,996.00 II. Easement Trails.....................................................................................................................................................................................................�,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.............................................................. Item Description Quantity Units Unit Prices Subtotal .................. ..........................................................�........................................................................................................ ..................................�'..... ................ o000000000 000000000000000000000000000000 ..... �............................................� o00 000000000 ........� ...� 1. 8' Wide x 6" Thick Hike and Bike Trail 71,168 SF $4.50 $320,256.00 2. Park Benches 8 EA $1,200.00 $9,600.00 3. Trash Receptacles 8 EA $600.00 $4,800.00 4 Barrier Free s 14 E Ramps �...... �a......�,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, $1,200.00 $16,800.00 ......................� Subtotal Section II-Easement Tra i�.............................. 'ls $351,456.00 III. Open Space .... .... .... .... .... .... .... .... .... p Item Description Quantity Units Unit Prices Subtotal 1. Open Space Trees - 3" Caliper 800 EA $300.00 $240,000.00 2. Open Space Turf- Hydromulch 1,600,000 SF $0.10 $160,000.00 3. Irrigation System 1,600,000 SF $0.35 $560,000.00 4. Playgrounds and Park Sites 3 EA $100,000.00 $300,000.00 5. Amenity Center $750,000.00 $750,000.00 ......................��,Subtotal ..�Section III _..�O......�ns.........................................................,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, p pace $2,010,000.00 Subtotal- Sections I-III $2,956,452.00 10% Contingency 1 $295,645.20 TOTAL ESTIMATED CONSTRUCTION COST (ALL AREAS) $3,252,097.20 Page 1 of 1 �—r- Ii cr11" _ u ._.-._.. r BALLAR�D _ per•.•w L --r 31 .411 • —.- .w... -",•,-' Ir s., - 8'WIDE / c I y / C 1 7. ' - I `� .�, I .. �1 Q __ • HIKE Q BIKE TRAIL TF,tl,e .. - .. -- Y 1� ,(' l.® �4.2 AC /- i��:"I,,i� �,q ,Y- ya~ +.`'__� f Q. Q� ' el 0 , , n 100 YR !►� ik w. I II FLOOD PLAIN: _. . '� '( E" '——� Al J Y _a' -' I \ (+ J yy7�,, 1 .Lit..,0,50,. W • 1, .cr, \ 4 t_"` • N. .... 4 O4 7 Q°.0 \ le \ \. • , 1 \ ' 41r P c i / -k,-4\ g CO ,...... i r /, r 4 w\ //��,,.. 4 ~_—__ I, _- tee �}ty'�' FLOOD PLAIN Q� ' ��' IK f'•5 17.1 AC +/ -"- �p. 4 �C'3� — tv:::,,,,/, ' 4111 .._ . (11 - - 1 .--. , left . - £1,S3 R INE --,D „.:Z.: NT filI r; 1 ' .. I � hea1ir <y 1 1s Iti Kea r5.14.. '� �y > t,, , left s J 'f.,I. lase ,p 1� }vti N.�' ,may--' t_ .r' ��J _ t .- _- __J ' __ , �--�. ® _ qr t. c �JJ : ci' g 4 „ -+fir- l.._. ■1 J .`�� \,� 8'WIDE 'II/ 7 i C' fit. ` •• • ♦ 1 HIKE Q BIKE TRAIL ® _�,- IIMI Ff. �,J ZYy'�i. F TR A4 n li FACILITY � — I �! J (l QY ,.t r COMMUNITY DATA fI ----�) � �� S J 1� —(INTERNAL OPEN r✓PAGE: 36.0 AEE —_, �� I, I-1PERIMETER OPEN SPACE BUFFER: 6.8 A � ii'-- iii c I■i—i imI-7MAJOR ASEMENTS (3): �t —(FL OOD PLAIN: 17_i AC+/— ' FLEA✓-ANT..:VALLE�Y• RI) ._ ..__ "+, • ,� a h t TOTAL: 97.5 AC+/— iv , • 4 _ , -0 2OO 4 0 1"-200' OPEN SPACE PLAN DOMINION OF PLEASANT VALLEY WYLIE, TEXAS JAN 22,2013 ENGINEERING,PLANNING,AND LANDSCAPE ARCHITECTURE HOE154 FOR REAL ESTATE DEVELOPMENT JEN PARTNERS 16301 QUORUM DR.SUITE 200 B ADDISON TX 75001 JO Criftemi--- r�esa1 PeRIHe1i� t . . . . ftr — 'ff� �S ..., ...,...... ..., . 'co V :..•.,..• o .. ,,, ... . . 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BOARD-ON-BOARD CEDAR BOARD-ON-BOARD CEDAR °ELEVATION-LANDSCAPE BUFFER FENCE WITH LIVING SCREEN FENCE WITH LIVING SCREEN SCALE 1/4'-1'0' s ; , - Jq "; ORNAMENTAL s - 44 Cd s.� ;,. ° d8`u', 9t v TREE °,, ,,, 5 q ° 1 SHADE TREE �qwC ` 4� 4 TOWER dy r N,..spa `� "� <$��:4,1::: ` 54 ,,,"I:, .'"'o , 0 ', " z' k` COLUMN Q� 3ti� agC�V. "a`", �� 't•� `. �' �,,"�'V ti,... , 4„e ,Yam ., `.' .,t, ,, f,- '•,P.' ' td` 'oc` ,d Q �' t.;-2Ir- g ."• �i$ q pw -4, MASONRY WALL aa°b � 0Ai bvA � y 4s° ="�' '$�' ^� at, Via° •! - i F I- _ i — A. 1. �. ?.. , DOMINION 1 --Pi _ IN .T ,s ' A '&, r OF PLEASANT VALLEY I i 1,1; I-f---1 r , . i i� -i r _I f.. 1 .� �.�','. ,it.r f' ...}, z „ �_'� ♦ "i...4'^ -LX .f. 'Pi f,, Iy _ 7},(�� 1_ r 1 •CJ•S y ♦ F " `.�,y ' 1 t [ I 1 1 1 l t 1 I 1 1 L 1 ( I 1 I [ i i 1 l� t 'i{ `' ve "y �� I1 I `I1 1 II 1 'H I ' I l fit' ) 1 I '1I I 11 I � I 1 I 1 iI [ � 1 I IJ 1 h 1 II ! I I I 1 � 1 I 1I 1 II 1 � I 11 I I I � 1 I � f STONE ENTRANCE WALL SIGNAGE RAISED PLANTER °ELEVATION-PRIMARY PROJECT ENTRANCE SCALE 1/4-.1-0' N t CONCEPTUAL PERIMETER TREATMENT DOMINION OF PLEASANT VALLEYWYLIE, TEXAS - ENGINEERING,PLANNING,AND LANDSCAPE ARCHITECTURE FOR REAL ESTATE DEVELOPMENT B'PARTNERS 16301 QUORUM DR.SUITE 200 B ADDISON TX 75001 Parks and Recreation Board AGENDA REPORT vYru�,:nw,xw,9cn.. Meeting Date: January 28, 2013 Item Number: Discussion Item Department: Parks and Recreation (Park Secretary's Use Only) Prepared By: Mike Sferra Account Code: Date Prepared: January 17, 2013 Budgeted Amount: Preliminary Sketches and Exhibits: Budgets Subject Discussion regarding utility/restroom costs at Founders and Community Parks using contingency funds from Community Park project. Recommendation N/A Discussion In previous Park Board and Council action, a joint Park and Recreation Board/City Council Work Session was held on May 31, 2011. It was stipulated at the joint Work Session that if sufficient funds were available after completion of the 2005 Park Bond projects, separate contracts would be pursued to accomplish the following (in order of importance): 1. Concession/restrooms for football, 2. Concession/restrooms for T-ball fields, 3. Bleachers, and 4. Football scoreboard and/or press box. At a subsequent Park Board meeting in 2012, the Board expressed an interest in using any available funds for construction of a restroom/storage building in lieu of a concession stand/restroom facility. Staff contacted PCM, Inc., a local construction firm, and obtained two preliminary estimates for a masonry restroom/storage building, and this information was presented at the December 10 Park Board meeting. For reference, it is below in italics: • A 30' x 18' building with a breezeway would cost approximately $80,000 plus engineering fees (approximately $7,000 plus extension of water, electric, and sewer for an additional$10,000 - $15,000). The City's Water and Wastewater Divisions would extend the water and sewer lines. An electrical contractor or service provider would extend the electricity. • A 22' x 18' building with no breezeway would cost approximately $70,000 plus engineering fees (approximately $7,000 plus extension of water, electric, and sewer for an additional$10,000 - $15,000). The City's Water and Wastewater Divisions would extend the water and sewer lines, and an electrical contractor or service provider would extend the electricity. In appearance, either of the above buildings would complement the existing structures at Founders Park and be Page 1 of 1 Page 2 of 2 built with metal studs and a standing seam metal roof. A previous estimate from PCM, Inc. for a 12' x 24' structure was $48,050. This estimate included standard wood-frame/brick construction and an asphalt-shingle roof. At the December 10 meeting, the Board asked staff to obtain cost estimates for only a restroom building, without storage or concessions, for Founders and/or Community Park. That information is part of the exhibit attached to this communication. Staff was also asked if using smaller block would result in a cost savings. PCM, Inc. said the use of smaller block is slightly more labor intensive and would cost almost the same as larger block. Staff is receptive to Board comments and suggestions regarding potential appropriation of the remaining contingency funds. Any recommendations would be scheduled for a future City Council meeting for Council in out and/or a.I royal. Approved By Initial Date Department Director MS January 17 2013 City Manager City of Wylie Parks Restroom Budget Cost Estimate TRADE COST COST Remarks Galv Metal Wood Remarks Double Stall Single Stall Framing Framing Engineering (Excluded) not included not included Excavation $ 3,400.00 $ 3,000.00 2'select fill $ 3,400.00 $ 3,400.00 2'select fill Flatwork{Allowance) $ 1,000.00 $ 1,000,00 Side walk $ 1,000.00 $ 1,000.00 Side walk Site Utilities (City Performed) Within 5 ft.from Building Within 5 ft.from Building Concrete $ 5,000.00 $ 4,200,00 Slab&Piers $ 5,000.00 $ 5,000.00 Slab&Piers Plumbing $ 6,300.00 $ 5,700,00 no ss fixtures $ 6,300.00 $ 6,300.00 no ss fixtures Building Electrical $ 1,000.00 $ 1,000.00 solar only $ 1,000.00 $ 1,000.00 solar only Site Electrical Steel $ 1,500.00 $ 1,500.00 Roof Steel C Channel Roof Steel C Channel Framing $ 18,947.00 $ 15,500.00 Steel Trusses/wood Masonry(Includes Glass) $ 9,800.00 $ 8,000.00 split face cmu $ 5,000.00 $ 6,000.00 Brick Roofing $ 3,000.00 $ 2,500.00 Standing seam $ 3,000.00 $ 3,000.00 Standing seam Painting $ 1,000.00 $ 1,000.00 $ 2,000.00 $ 2,000.00 Doors/Frames/Hardware $ 3,000.00 $ 3,000.00 3 metal door $ 3,000.00 $ 3,000.00 3 metal door Bathroom Accessories $ 2,700.00 $ 1,200,00 ADA $ 2,700,00 $ 2,700.00 ADA CMU Sealer(includes Caulking) $ 1,000.00 $ 900.00 $ - $ - Concrete Sealer{Cleaning) $ 700.00 $ 600.00 $ 700,00 $ 700.00 Miscellaneous $ 1,000.00 $ 1,000,00 $ 1,000.00 $ 1,000.00 TOTAL $40,400.00 $ 34,600.00 $ 53,047.00 $ 49,600.00 Contractors OH Profit $8,080.00 $ 6,920.00 $ 10,609.40 $ 9,920.00 Grand Total $48,480.00 $ 41,520.00 $ 63,656.40 $ 59,520.00 A- [ I CHASECENTER / 42 LOAD ( EN E UTILITY BLOCKOUT-N 11111 : 1 0 1 1 0 ' L J DRAIN 86 r- . 060 4 060 \\,<MENS YVVE1 r • ---------,__,,,..,..„j FLOOR PLAN , =.1 1 I CHASE 1 1 6 0 . . 1 -148 i 1 ...71.._, _.. I 1 i . I .• 1.6-4 32 i•-•-• . i "4110* 3 ! 1 .1.... . . I _i___--......=..: 1 1 I 1 'i 462 . I -.• . 1 ; f 1 I MENS WOMENS Y . 1 1 L f FLOOR PLAN 1 1