01-27-2014 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board
NOTICE OF MEETING
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Regular Meeting Agenda
January 27, 2014 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club #100
Wylie, Texas 75098
Matt Rose Chair
Lisa Ulmer Vice-Chair
Dan Chesnut Board Member
Jim Ward Board Member
Jeff Harris Board Member
Emmett Jones Board Member
Jeremy White Board Member
Robert Diaz Board Liaison
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
January 27,2014 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the December 9, 2013 meeting.
2. Consider and act upon a vendor application from the Wylie Advocates for Senior
Activities (WASA) Group for a fundraiser the Wylie Senior Recreation Center
February 22, 2014.
3. Consider and act upon approval of the 2014 Board meeting calendar.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 24th day of January 2014 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
C1 STY Ali°: WY LIE Parks and Recreation Board
Meeting Minutes
Monday, December 9,2013—6:30 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Building 100
Wylie, Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m.with Board Member Chesnut,Board Member Harris,
Board Member White and Board Member Jones present. Board Member Ward arrived at 6:35 p.m.,and Board
Member Ulmer was absent from the meeting.
Staff members present: Public Service Director,Mike Sferra,Parks and Recreation Superintendent,Robert Diaz and
Park Board Secretary,Janet Hawkes. Also in attendance was City Manager,Mindy Manson and Finance Director,
Linda Bantz.
CITIZENS PARTICIPATION
No citizens addressed the Board.
BUSINESS ITEMS
1. Consider and act upon approving the Minutes from the October 28,2013 meeting.
Board Action:
Board Member Chesnut made a motion,seconded by Board Member White,to approve the minutes from
the October 28,2013 meeting. A vote was taken and passed 4-0.
2. Consider and act upon approving the request from Run for Heroes Event for a
vendor fair at Olde City Park on April 5, 2014.
Board Action:
Superintendent Diaz informed the Board that this was the third year for this vendor to hold the requested
event in downtown Wylie and that everything went smoothly in the past. The event is a fundraiser to raise
scholarship money for the Wylie Independent School District Education Foundation as well as benefit the
local families of fallen soldiers,police and fire personnel. The vendor plans to have various home
business and local craft booths set up;however,no food will be sold at the event. Board Member Harris
made a motion,seconded by Board Member Smith,to approve the Run for Heroes vendor application. A
vote was taken and passed 6-0.
DISCUSSION ITEMS
• Future Bond discussion with the City and Finance Director.
Superintendent Diaz opened this item for discussion by requesting City Manager,Mindy Manson,to
address the board. City Manager Manson began by giving Board Members and Staff a 4B Sales Tax Debt
Information handout and followed up by reviewing the background on Wylie's previous bond election.
She stated that Moody and Standard and Poor's Financial Advisors monitor our existing status of debt,
and they show our city tax revenue to be increasing on an annual basis. The Financial Advisors are,
however,concerned about operating on a high debt ratio due to the 2005 general and obligation bonds,but
at this stage they consider our bond rating to be good. Our debt schedules do not show when we will be
able to issue additional debt as our 4B Sales tax encompasses some concerning issues,such as the
Recreation Center not being completely self-supported. The 2005 Bond Election as well as the economy
collapsing in 2008 contributed to a lot of our current financial distress. Our debt burden is elevated and
we are operating on a high debt ratio;therefore,any additional debt would negatively affect our current
bond rating.
Chairman Rose stated that the Board was looking for direction on where funds could be obtained in order
to implement future projects. He recommended that since the State of Texas and Collin County have
grant programs,both sources of which Staff recently pursued and successfully received trail grants from,
they might again be possible resources to obtain funds for a water amenity. City Manager Manson
advised that the problem not only lies in the building of desired projects but also in maintaining them after
they are in place. Sales tax,considered only a source and not a fixed source,has met and exceeded its
past expectations,and it is anticipated to repeat this in the current fiscal year. City Manager Manson feels
that the best scenario to allow for more future projects lies in an increase in property values and 4B sales
taxes,both primary sources of tax revenue. 4B Sales tax revenue is still the best resource for financial
enhancement because that element is still growing within our city and is designated for Parks and
Recreation. Financial Director Bantz advised that one third of the sales tax revenue received and put in
the 4B supply funds is being transferred into the Recreation Center expense funds. City Manager Manson
added that we need to be creative in finding a source for funding desired projects,realizing that the
financial allotment is only so big,and therefore we must prioritize and narrow down our desires and goals.
Board Chairman Rose stated that the residents desire an added water amenity,enhanced lake areas,
completion of our trails system and eventually field improvements to allow increased playability for the
Wylie Football League. Board Member Chesnut stated that the consensus during the 2005 Bond elections
was that voters wanted a stand-alone recreation center and a swimming pool;however,indoor aquatic
centers are considered to be very expensive to maintain.He noted that the pool was omitted by the time
the bond package went to the voters. Board Member Chesnut suggested that we consider how larger
cities,such as Plano and Allen,partnered with their school districts that needed pools for their swim
teams. He added that Wylie has plenty of land space for aquatics but no finances to install and maintain
such a facility,so it is possible that a partnership with Wylie Independent School District would increase
this prospect for an aquatic center.
Board Member Harris suggested the City of Wylie consider either a corporate partnership or a school
district partnership and suggested staff initiate a survey to Wylie citizens to find out the public consensus.
Board Member White inquired on existing partnerships we have as well as other possible avenues the City
of Wylie could pursue. City Manager Manson said that the City of Wylie Public Safety partners with the
cities of Murphy,Allen and Plano with their radio system and also with Fairview's dispatch system,both
partnerships being more of a provisional service.
City Manager Manson closed the discussion by reiterating that staff will first look at the anticipated 4B
fund revenue capacity and then research partnership options with Wylie's surrounding cities and
corporations. She reminded the Board that she and Finance Director,Linda Bantz,do not have final word
on budget related decisions and that this responsibility rests with our City Council.
• Review updated site plan and budget for the Municipal Complex Trail project.
Superintendent Diaz addressed the Board by providing them a snapshot of the trail plans and seeking their
input. Staff agreed on the importance in keeping the trail connection from FM 1378 to Brown Street
starting at the Lakefield entrance,leading over the old FM 1378 bridge,connecting to the south end of the
Municipal Complex,connecting to the Rita Smith Library parking lot,constructing a new pedestrian
bridge and having the trail lead to the Brown Street sidewalk.
Several alternatives are being considered and/or implemented to reduce project expenses. The biggest
concession is the removal of 800-900 linear feet of trail from the original plans,deleting the portion of the
trail behind the Municipal Complex. When seeking bids, Staff plans to look at pre-fabricated bridges and
box culverts;however,the Geotech survey will need to be completed in order to determine what type of
bridge can be installed. Superintendent Diaz stated that in regards to the old FM 1378 bridge,plans to add
railing and laying new concrete over the asphalt are being considered,along with possibly utilizing in-
house labor,specifically for the installation of the hand rail and the striping of parking lots.
Minutes December 9, 2013
Wylie Parks and Recreation Board Meeting
Page 2
Board Member Ward suggested reducing the width of the trail instead of the length and Board Chairman
Rose suggested using crushed granite or some form of aggregate instead of concrete at the trail
connecters. Director Sferra responded to both suggestions by advising that because this is a major park
trail,the architects recommend installing no less than a 10 foot wide concrete trail and crushed granite
was not a good material option due to the excessive long term maintenance as well as necessary curb
formation. The Municipal Trails project is estimated at$435,000. The state-required archeological
survey will add an unplanned expense costing approximately$4,000-$5,000.
Date expectations of the project's bidding process should begin in March or April. This is all contingent
upon the completion of an archeological survey and then its submission to the State for their review.
The Board agreed with the layout of the trail plans as they are at this point and requested that the 800-900
linear feet of deleted trail behind City Hall be included as an add alternate item.
ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Harris and seconded by Board
Member Smith. A vote was taken and passed 6-0. The meeting was adjourned at 7:57 p.m.
ATTEST:
Janet Hawkes, Park Board Secretary Matt Rose, Park Board Chairman
Minutes December 9, 2013
Wylie Parks and Recreation Board Meeting
Page 3
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PARKS AND RLCRLAFION
CITY OF WYLIE 300 Country Club, Building 100,Wylie,TX 75098
972.516.6340
VENDOR REGISTRATION-Once approved by Citii.Council Vendor has 7 days to finalize event with Parks&
Recreation,'acili isto L.,:Recommended timeline or submission to Park Board is 3-4 months in advance 0:event,',
Group,Organization,Individual,etc.
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NOTE:
If food is prepared on-site or off site and brought to the location to be sold,the vendor must contact the City Inspections Office(972.516,6420)in order to obtain a Health Permit prior to the
sale of such products,An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers,
Section 78-105 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos,cigarettes,fruits,
candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility;provided,however,that this section shall not apply to
any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the parks and
recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,or wares and merchandise within the city park or recreation or
community center facilities of the city,
Rev.7.22.11
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Dear Business Neighbor,
The Wylie business community has always played a vital role in the success of our city, and has
helped shape our future. I wanted to write and tell you about an upcoming event in which I hope
you and your company will consider supporting.
As you may know the city recently opened the Wylie Senior Recreation Center. A facility that
was created for our senior citizens to gather, to exercise, to play cards and dominos, to learn
how to use a computer and a place to be with their peers.
In 2010 when this idea started to take root, a group came together and formed a non-profit
organization called, Wylie Advocates for Senior Activities (WASA). This organization worked to
gather funds which helped our city turn the old library building into the Wylie Senior Recreation
Center.
So why is it so important to have a senior recreation center in Wylie, Texas?
On January 1, 2011, the first of the Baby Boomers began to turn 65 years old. Every day for the
next nineteen years, about 10,000 more will cross that threshold. By 2030, when all Baby
Boomers will have turned 65, nearly 20% of the nation's population will be at least that age,
according to Pew Research Center population projections. Today,just 13% of Americans are
ages 65 and older. In other words, we're all getting older.
WASA continues to focus on the needs of our senior citizens have begun efforts to raise
additional funding for equipment and tools needed in the Wylie Senior Recreation Center,
On February 22, 2014, WASA will host the first annual, Dinner at Twilight fundraising event.
This is a special evening with a formal dinner prepared and served by the Wylie ISD Culinary
Arts students. This night with also include some fun activities and special guest motivational
speaker and former NFL star, Neal Jeffrey.
In the coming days, representatives from WASA will be coming to visit you. I hope you will
consider supporting this great event by sponsoring a table for you and your employees. Seating
is limited, so be one of the first to step up and help our growing population of Senior Citizens.
This is our opportunity to hold our senior citizens up and let them know how much they mean to
our community.
Regards,
Erf,cr}f oguei
Dinner at Twilight
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Honoring our past, planning for the future
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February 22, 2014, 6:30pm (VIP Reception at 6:00pm with Neal Jeffrey)
Wylie Senior Recreation Center
800 Thomas Street
Wylie, Texas 75098
Sponsored by Wylie Advocates for Senior Activiti:=,s, Inc.
A special evening to honor and promote the senior citizens of
Wylie, Texas and the new Wylie Senior Recreation Center.
Dinner will be catered by the Wylie ISD Culinary Arts Program
MOTIVATING • INSPIRING • ENTERTAINING
III
Neal Jeffrey, a former All-American quarterback at Baylor University and
tlmll, ° i;�,,, quarterback for the San Diego Chargers, learned the meaning of overcoming
"'I „ 111,II11III,I' early in life.A stutterer since childhood, Neal had to find a way to"get through
/,o what he couldn't get over"to achieve his lifelong dreams.Today, he is one of
I '° America's most powerful and passionate communicators,speaking for
aq,>. corporate conferences, national conventions, sales organizations,sports
teams, school districts, student groups and churches from coast to coast.
Join Neal and WASA for a fun and entertaining evening.
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The evening will also include a little fun ul rW► �I
with some of our community leaders l i. n ° v A
and their spouses. We'll find out how d�
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A Table for 6 is $500.00 or A Sponsorship for$1,000.00 which includes VIP Status and the
following: a personal meeting with Neal Jeffrey, a table for 6, and a free copy of Neal's book
WASA • P.O. Box 34 • Wylie, Texas 75098
2014
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PARB Meeting Schedule
�a 7 Date exceptions to 4th Mondays
r 1 1=rial
ot - tiVopo m Deadline for PARB Agenda
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