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04-22-2013 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board NOTICE OF MEETING •cVV1f P Regular Meeting Agenda April 22, 2013 - 6:30 p.m. Wylie Municipal Complex — Council Chambers 300 Country Club Road, Building #100 Matt Rose Chair Jim Ward Vice-Chair Dan Chesnut Board Member Jeff Harris Board Member Lisa Ulmer Board Member Emmett Jones Board Member Jeremy White Board Member Robert Diaz Board Liaison Mike Sferra Public Services Director Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. April 22,2013 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the March 25, 2013 meeting. 2. Consider and act upon parkland dedication for South Ballard Avenue Development. ADJOURNMENT CERTIFICATION I cert0; that this Notice of Meeting was posted on this 19th day of April 2013 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed CITY E WYLIE Parks and Recreation Board Meeting Minutes Monday, March 25,2013—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie, Texas 75098 CALL TO ORDER Announcing the presence of a Quorum,Board Chairman Matt Rose,called the meeting to order at 6:35 p.m. Board Members present: Dan Chesnut,Jim Ward,Jeff Harris,Jeremy White and Emmett Jones. Lisa Ulmer arrived late to the meeting at 6:52 pm. Staff members present: Director Mike Sferra,Board Liaison and Parks and Recreation Superintendent,Robert Diaz, and Park Board Secretary,Janet Hawkes. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the February 25, 2013 meeting. Board Action: Board Member Harris made a motion,seconded by Board Member Jones to approve the minutes from the February 25,2013 meeting. A vote was taken and passed 6-0. DISCUSSION ITEMS • Discussion regarding contingency funds from the Community Park project. Board Discussion: Director Sferra advised the Board that making mid-year budget amendments to the 2012/2013 budget year to augment the remaining contingency funds was not a likely option. He pointed out that the current budget could not support such increases,and he noted the current inconsistency and fluctuation of 4B revenue. Board Chairman Rose stated that the contingency fund priority list was set when the Wylie Football League(WFL)was strictly at Community Park but has since moved to Founders Park. Superintendent Diaz advised that after speaking with Wylie Baseball/Softball Association(WBSA)president Lance Wallace,WBSA has approximately$35,000-$36,000 to support the bleacher cover project. Board Member Ward inquired on how many covers were needed in total,to which Board Chairman Rose advised that two covers on each of the four fields at Community Park were needed. Board Chairman Rose stated that with nearly$80,000 currently in the contingency fund account,spending $23,000 to complete the shade structures would leave$57,000 to pay for a restroom facility at Community Park. Board Member Ward,with Board Member Jones in agreement,suggested the Board's direction be focused on adding a restroom facility for the T-ball area at Community Park then completing as many shade structures as funding allows in conjunction with WBSA funds. Board Chairman Rose added that Cooper Field at Community Park was in need of one new set of bleachers. Board Member Ward advised he felt the direction should be to concentrate on completing a double stall restroom facility and not funding the shade structure project unless money is left over. Board Member Harris agreed but expressed the opinion that the actual cost of the restroom construction would be a lot less than what was estimated. He also offered to approach his employer requesting them to donate general contractor services to oversee the construction for the duration of the restroom project and in turn save money. After some discussion,the final consensus from the Board was to direct staff to prioritize proceeding with the plan to construct T-ball restrooms at Community Park,and if funding is available afterwards,to purchase additional bleacher covers for Community Park by partnering with WBSA. Director Sferra stated that the next step in the process would be to hire an architect at an expense of approximately$8,000 to design a one-stall restroom with an alternate two-stall restroom design for the Community Park T-ball restroom. Afterwards,the project would be ready for the bidding process. Superintendent Diaz said staff would coordinate with the City's Purchasing staff in the Finance Department. Director Sferra advised that the bond money had no deadline to be expensed;however,it is preferred that it be exhausted by the end of this fiscal year of 2012/2013. Staff will update the City Council with the Board's recommendations and seek Council's input prior to proceeding with the project. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Ulmer and seconded by Board Member Harris. The meeting was adjourned at 7:06 p.m.by unanimous consent. ATTEST: Janet Hawkes, Park Board Secretary Matt Rose, Park Board Chairman Minutes March 25, 2013 Wylie Parks and Recreation Board Meeting Page 2 Parks and Recreation Board AGENDA REPORT vYru�,:nw,xw,9cn.. Meeting Date: April 22, 2013 Item Number: Department: Parks and Recreation (Park Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: April 18, 2013 Budgeted Amount: Exhibits: 2 Subject Consider and act upon parkland dedication for South Ballard Avenue Development. Recommendation Motion to consider and act upon approval of the parkland dedication for the South Ballard Avenue Development. Discussion The Applicant is seeking approval for the parkland dedication for the South Ballard Avenue Development. The developer is proposing to satisfy the parkland dedication requirements through a combination of land dedication and improvements (funds in lieu of land dedication). The current parkland dedication requirement is five acres per 100 lots. The proposed development has a proposed 116 lots on 28.32 acres or 4.09 lots per acre. The minimum parkland dedication required, in terms of acreage only, is 5 acres. Corresponding funds in lieu of land dedication would be assessed at $2,000 per lot. If the developer chose to submit funds in lieu of land dedication,the amount would be $232,000.00. The developer has meet with staff and is proposing to install park improvements and to dedicate 2.8 acres of land to the City as parkland. The developer has not provided an amount to staff for the park improvements, but the developer is planning on attending the Board meeting and will provide some conceptual plans for the park areas and costs of the improvements. Attached to the agenda report is the conceptual plan for park locations and planned development documentation that defines what the developer will provide in regards to dedication of property and the types of improvements they wish to make. All of the park areas will be dedicated to the City of Wylie and accessible to the public. Maintenance of the park areas will be performed by the developer and eventually the home owners association, This is similar to the approach used for the parkland dedication for Kreymer Estates and Lewis Ranch that the Board approved in 2011 and late 2012,respectively. Approved By Initial Date Department Director RD April 18 2013 City Manager Page 1 of 1 1 U n e u __L 1� Z NUJ.Peter "\ w.rye,,2. _ uwv ore _..- / PROPERTY W LOCATION Sena Skew& / / / � Z kMea Petro Jame key - HAL OR rq.xre J Datx6ke / __,g5 C _ e I(�_POINT OF y � x � ti 588'1551'E-T.w°A2Y r/z'wr (BEGINNING ar/,w, Z B. I�/Yws a89`IB TE-f(ADpp s/e'wr / �r/zclxs WOODDRIDGE PROPERTIES,LW Cerro a east W. +e') W - / o LOCATION MAP 13 .,� Open Space/Parlr� I � or/a,mr Fr v Proposed Street,50'R.O.W.(Tye.) 31.5 Acres a :RAO r Q Proposed S t,50'R.O.W. � tl W. y .RVRY / 1.1v a/illel1��\H 9. o TI t� 13Ah 1L (A1U1.110N D1U'O kl /�/ r tz A N WA <BO RZIB MYLMMIB MN APPROXIMATE 1 ' 0 N i. P•F x a MO 0'R.O.W.�3'S z LOCATION OF /J0 '° ��� - HIGHLAND OAKSME I) V` � r 2n9 DRIVE NIIENANE .. I TO ALANIS LANE I n t09 R CO � II _ _E -'/ -- ---4 _ I G1. N te3Te6'E-5392 � _mooikn/Park _} Proposed Street,50'R.O.W.(Tye.) r. my 1 3 Acres I, (1,(i _ wr�a�rr.earo'°"„ °^,nee A ® A ® ® ® I a Qy N /2 b3 yz""s __ 24'TEMPORARY ACCESS ® DRIVE TO BE REMOVED CJ S 9 3 2 1 unfrus I/T mr NBTZl�W_f/a9DT i Fi Q Z 82 1 lam-s enr c sx7 I/2'� __ WITH CONNECTION TO o u-� �e'wr �r/z'ae HIGHLAND OAKS DRIVE >CO N. W HIGHLAND RIDGE CAME / "' I^.vuvsnw" IN PHASE 2 Q N F'z U aA'me. 81 L. /. 9 rr.zY— 'O +I V JO O w' g St © ______< 1 2 3 0 .11 u& 2 6 J R.mr d3 PO E-a 0 s— J9 COLONIAL ACRES ESTATES "EXHIBIT" �. ro x METES AND BOUNDS DESCRIPTION o � 78 - — 1 8 Bank SiteAq t Corporator Tract $� _ BEING O w'e c N 3 COLONIAL DRE --- -- (a.r 0 O (D RCCT),the subject e p t,aacart t being ain eg soPf aInreRi part lclauaced nt y Afvoaeern sucthrea e(aso oas rM follows.aosbiolw s,wmiaef rv/opf au,btaM1licea ssue Cates:s o4 r/2' e right-of-way), 3/29/13 subiect Tract. — 1 drecorded m Volume S.Pogo US ot the Plot 02 I OT SUMMARY p. n ay)av 50'z 120' 70 60% ...,:n line of Colonial Estates a total Maumee of 1/BS 6/feet to a r/2.can rod tract and the northwest corner of Colon.al Acres[states.and hemg tne southeast w A60'z 120' 46 40X zs sEna e. I nambe,s/-CCazO/s CaccT, w°ob g P operter,uc.reeoraea a meameat - EN ea gad.aana, 33.02 feat along the common une thereof toVC"e° a' 116 set for the northwest 4.1 D.O.A HE�z.iron rod with plastic cap stamped f a naa eon evwe m K 1Moklas Peter,recorded in Volume 1996,Page 215 ORCCT, s FRONT a.�. eml,e, Jamaa el r. eaaaid Peter tract and for the �eea .a thwest scale. , =too' oar me f Namnar,< o/aa/�oNNcr. Brown By: _ THENCE S 89,61,L.along the common line thereat.passing the common Checked By: -- R o.w. Sheet 1 TYPICAL LOT CONFIGURATION of 1 � JOB ft12-187 J Exhibit "B" Conditions for Planned Development Zoning Case 2013-01 SOUTH BALLARD AVENUE DEVELOPMENT I. GENERAL CONDITIONS 1. This planned Development District shall not affect any regulations within the Code of Ordinances, except as specifically provided herein. 2. All regulations of the Single Family 10/24 set forth in Article 3, Section 3.2 of the Comprehensive Zoning Ordinance (adopted as of May 2011) are hereby replaced with the following: Figure 3-4- Planned Development—Single Family(PD-SF) Lot Size (Minimum) Lot Area (sq. ft.) 6000 Lot Width (feet) 50 Lot width of corner Lots (feet) 65 Lot Depth (feet) 120 Dwelling Regulations (Minimum Square Footage) 2100 2300 2600 Design Standards Level of Achievement See Design Features Yard Requirements—Main Structures Front Yard (feet) 25 Side Yard (feet) 5 Side Yard of Corner Lots (feet) 15 Rear Yard (feet) 25 Lot Coverage 45% Height of Structures Main Structure (feet) 40 Accessory Structure (feet) 14 II. SPECIAL CONDITIONS 1. There will be 50' and 60' wide frontage lots with a mix of 40%-60' and 60%-50'. 2. No alleyways will be required within the Planned Development 3. Lots adjacent to park/open space shall have builder provided wrought iron fencing. 4. The Concept Plan, included as Exhibit "C" shall serve as the Preliminary Plat. 5. The park and open space will be dedicated to the City. All park amenities, as determined by the City, will be installed prior to the issuance of any residential Certificates of Occupancy. The park and open space shall be maintained by the Homeowners Association under the following provisions: a. Clean up and litter removal. b. Landscaping installation, care, and maintenance. c. Trimming, clearing, and removal of unwanted vegetation as determined by the City Park Division. d. Maintain irrigation system and test all backflow devices annually as per City requirements. e. Maintain playground equipment, benches, tables, concrete trail, and any other installed improvements. f. Maintain slopes and topography to prevent erosion. III. DESIGN FEATURES Subdivision Entryway: Stone entrance features will be built with the first phase utilizing a minimum of two different kinds of stone and wrought iron accents. Irrigated landscaping will be provided on both sides of the entrance. Masonry perimeter wall will be built along Ballard Avenue. Side Walks: Five feet wide concrete pedestrian sidewalks shall be located on both sides of the street in the right of way of every internal street. All barrier free ramps will have decorative, colored and textured concrete that will extend across the street where appropriate. Sidewalks along and in park and open space shall be 8' in width. In addition the sidewalks in the open space will be lined with trees (3" caliper minimum, 50' on center), benches or exercise stations every 250', and solar-powered down lighting at appropriate intervals. Home exteriors: Each home will have at least 100% masonry exterior on first floor. Other exterior materials such as ???? may be used on ???% above the first floor as shonw on typical elevation in Exhibit "D". Front facade of a home will have 100% brick and/or stone masonry. Each home will have lighted cast concrete number plaque beside the entrance. Mailboxes will be of stone that matches the home. PICK 4 60 sqft or larger front porch. 40% stone, Minimum 600 sqft garages. Board on board or wrought iron fencing. Auto mated irrigation systems. Up light illumination of front façade. Lot Repetition: Nine lots will be skipped on same side of street before repeating same or flipped, and six lots skipped on opposite side of street. Conservation/Sustainability: Certified by USGBC or LEEDS for energy and water. Home Owners Association: The developer/ builder will form a Home Owners Association as promulgated by the State of Texas. All landscape and hardscape in the common areas, entry features, perimeter wall and irrigation will be maintained by the Home Owners Association and will be no expense to the City of Wylie.