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09-23-2013 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board NOTICE OF MEETING •cVV1f P Regular Meeting Agenda September 23, 2013 — 6:30 p.m. Wylie Senior Recreation Center 800 Thomas St. Wylie, Texas 75098 Matt Rose Chair Lisa Ulmer Vice-Chair Dan Chesnut Board Member Jim Ward Board Member Jeff Harris Board Member Emmett Jones Board Member Jeremy White Board Member Robert Diaz Board Liaison Mike Sferra Public Services Director Janet Hawkes Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. September 23,2013 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2 REGULAR AGENDA 1. Consider and act upon approval of the Minutes from the August 19, 2013 meeting. 2. Consider and act upon a vendor application from the Wylie East Colorguard for a fundraiser at the Bart Peddicord Community Center on December 14, 2013. 3. Consider and act upon a vendor application from the Wylie Animal Advocates Group for a fundraiser Olde City Park on November 16, 2013. DISCUSSION ITEMS • Community Park restroom project. • Municipal Complex Trail project. • Parks and Recreation Board Fall Parks Tour. ADJOURNMENT CERTIFICATION I cert that this Notice of Meeting was posted on this 20th day of September 2013 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed ri may:. ' e'Acc;POr.COL00.400 9 9' 87 Parks and Recreation Board Meeting Minutes Monday,August 19,2013—6:30 p.m. Public Services/Parks and Recreation Conference Room-3rd Floor 300 Country Club Road, Building 100 Wylie, Texas 75098 CALL TO ORDER Announcing the presence of a Quorum,Board Chairman Matt Rose,called the meeting to order at 6:30 p.m. Board Members present: Dan Chesnut,Jeff Harris,Lisa Ulmer and Jeremy White. Emmitt Jones arrived late at 6:45 p.m.and Jim Ward was absent. Staff members present: Parks and Recreation Superintendent,Robert Diaz and Park Board Secretary,Janet Hawkes. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the July 22, 2013 meeting. Board Action: Board Member Harris made a motion,seconded by Board Member Ulmer,to approve the minutes from the July 22,2013 meeting. A vote was taken and passed 5-0. 2. Consider and act upon vendor application from Martha Wolf for a Relay for Life fundraiser at Bart Peddicord Community Center (BPCC) on September 7, 2013. Applicant,Martha Wolf is heavily involved in Relay for Life and has worked with the Parks and Recreation Board(PARB)in the past with similar events. The requested event is a haircutting fundraiser with donations going to the American Cancer Society. Board Member Chesnut made a motion,seconded by Board Member Harris,to approve the vendor application for the Relay for Life fundraiser at BPCC on September 7,2013. A vote was taken and passed 5-0. DISCUSSION ITEMS • Community Park restroom project update. Superintendent Diaz advised the Board that staff met with McCarthy Architecture on site at Community Park to determine the best location for the planned restroom. Staff also utilized budget numbers provided by Tommy Pulliam Construction as a baseline budget for the architect to use for the project. Staff will work with the architect to get an updated cost estimate for the project to confirm if the project has stayed within budget. Staff noted that what is shown on the current plans is at or near budget for the project, and if any features are added or changed the project costs could increase.Public Works would provide the labor to extend sewer and water,and possibly assist with the miming of conduit for electric service. The Board advised they prefer to see the storage area modified to allow an additional toilet in both the men's and women's restrooms. They also preferred that the baby changing table be added to the handicap stalls. Regarding placement of the new restroom,it was suggested by Board Member Chesnut to have the smaller pavilion relocated and then construct the new restroom in that area allowing it to be more cost effective since water,sewer and electric lines are already located there. Board Chairman Rose felt that it would be too expensive to relocate the pavilion a second time and that the area's drainage was poor due to concrete and drop off. Board Member Harris suggested building up the slope to improve the poor drainage and placing the restroom to the west side of the pavilion. Board Member Rose recommended putting the restroom between field three and four facing the trail. Superintendent Diaz added that clearance will be allotted and plumbed for water fountains to be added later on when funding becomes available.These optional water fountains could be considered as an add alternate during the bidding process. The Board requested Superintendent Diaz obtain revised plans from McCarthy for review during the September meeting showing the restrooms in various locations. Superintendent Diaz added that he will also pursue an estimate on the project cost based on the current plans. • Municipal Complex Trail project update. Superintendent Diaz advised the Board that the Municipal Complex Trail project is moving along;project funding has been rolled into the 2013/2014 fiscal year budget and a specification for the concrete work is being worked on. Staff,including City Engineer Chris Holsted and Parks Manager Shohn Rodgers,will be meeting with Dunaway Associates to review the preliminary design drawings. Superintendent Diaz intends to discuss with Dunaway Associates the most cost-effective approach to installing signage and signal plans as well as a way to make the intersection of Country Club and FM544 more trail friendly. He noted that there were no sidewalks on Country Club along the west perimeter of Wylie High School but that concrete sidewalks could be installed there if it were deemed necessary. Board discussion regarding trail connectivity from the Municipal Complex to Founders Park included potential ideas for utilizing underpasses located near the intersection of Country Club and FM 544 and by installing an easement in the flood zone area between the two private property businesses leading to an underpass at the railroad bridge off of FM 544. Superintendent Diaz advised that he would be bringing the preliminary design drawings for the trail project to the September Board meeting. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Chesnut and seconded by Board Member Jones. A vote was taken and passed 6-0. The meeting was adjourned at 7:35 p.m. ATTEST: Janet Hawkes, Park Board Secretary Matt Rose, Park Board Chairman Minutes August 19, 2013 Wylie Parks and Recreation Board Meeting Page 2 PARKS AND RECREATION •"._IL! __ 300 Country Club, Building 100,Wylie,TX 75098 OF .._ CITY 972.516.6340 II. 111 IN 7:Price II„ I y S1� u 4 J Ii i1110000 olvEN �III,II I 1 ; r . 1000,11 1,1 loll approve(' I ° riia tt I 1�i t evert . � M�01 fill 104 � nll� VArl0X.ill li � � V y IV o Nl �VN' m CiCQha rl ells a7 v eca an de i m1Nnt � � A SW ry ro m :51 s e o „ nt, �m Ilr oy l! Gr u, r nization,Individual,etcI. Name Phone ,'lumber Addlre s itemate Phone Number ,,,ClitY/State/21iin mail " L. Contact P . Name Phone Number ddress M ltelrnate(Phone Number Ciit /State/2iip Email Emer•enc,l Contact ame Phone Number �uddlress a lltelrnate(Ph one iumnbelr City/State/Zip -riruail Event Inforr>rmmntiiIn IE ernt Name Type f IF ent Pulrpse of Itvennt I cation, ., „�wn, W&w / .w, mm �o. ary : �m ..1 na d.....L Lin. t i. m„w. ..... m, s aw.°,m / �w� " x umber ff Ilrudivi .gull endlinn it_nos ° � Start Time IFnnd Time ' r Ck ....Anticipate!,Nunbmr in ttnd n e lf. entTarget udieroe IL___......_____LC2L..... (.0 rrn,t_C,...,_i-___4)__ —.1 r 1 Specific Items tl.s be Sold ,, l i wMM'MMg (TOW IIUINI u a wq.'vm'MINII�IWI�IWW AIIIIII��Powuuq.�Wanml'mmmmWMm4mmmi�Im�Nllmi�m�'MNM1������mMlAmNumlm��M1i�mfmlm�.mimlwAw uumuN�M�d�vWNmG4WMNlwW��Y&Wuh9mINUM uwi INl �maN'.'�WGIIMI UNITINI uANIIIIIRM NOTE; PAR AN) . LC:RIA II[!(.)� CITY OF WYLIE 300 Country Club, Building 100,Wylie,TX 75098 972.516.6340 approvedy y,,, ; daysfinalizei facilitystaff for to event with Parks& Recreation acilit Recommended timelinesubmrssron to Park Board is VENDOR;IZEGIST'RATION-Onceb City Councilveudar has7 3 4 months in advance of event. Refer to Cit of W lie CoSection 78-105,Parks and Rec reation,of Ordinances peddlin« and vendine of articles CrGr p, ll)r f z tion, I. a ;iviiidu ),etc Name Phone Number Wylie Animal Advocacy Group (Neoma Gomez) «l� 469-363-5394 Address Alternate Phone Number 108 Cobblestone Drive City/State/Zip E-mail Wylie,Texas 75098 Contact Person Name Phone Number Neoma Gomez 469 363 5394 Address Alternate Phone Number City/State/Zip E-mail Neo hoo.co Phone Emergency Contact Name P.,. Numbero ....��._�. .,...,. .m w... a .�_. ..�.•.. .._. , a....,.. Cary Gomez 4.§R:A.9-Z9Q1.��. Address Alternate Phone Number u City/State/Zip E-mail 5195...,.e,. . ..... m z m Go a (ciyas b co u i �, �i �� i � ,N! llJl/l11/l18/11/JI1,+lll/ellJllrl/dY7//Yl1Y.. ����,,rno��3 ,.. ,r�.ww. ,,.,r.w..Mu�� .u<.s-.v.mNi m,gym, r�r�r��irr�r�i��rr�rvmn�r���tuxu�r�uirrrrnrm�rud�����������iii�����mu�iiiiiiu�iiiiira�raruaUrurrr�i�ri����r�u�✓aadiirr���rrrrrrr��rr�rrr�nii�rrrrar��i�������nrrrrrrr���r�rir�a�arrrr�r�nrnrr2rrra�a%r��rer,.,DPW1909,111,07000, �� :,,.N ewe d x,du,,,e ewe wr ,��-��� Ev.11t ru m tion Event Name Type of Event Purpose of Event,.,.a.. �.� Fund Raiser !Raise money for 501c3 status for WAAG Location Proposed Event Date(s) Olde City Park,Wylie November 16th 2013 Number of Individuals Vending Items Start Time End Time ................................................�..,,�„,,.,,,,�.,��1:������,,..��.m, 9:00 am 3:00 pm ll Anticipated Number in Attenda nce Event Target Audience 1 Wylie and surrounding area residents Specific Items to be.. 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