12-09-2013 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board
NOTICE OF MEETING
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Regular Meeting Agenda
December 9, 2013 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club #100
Wylie, Texas 75098
Matt Rose Chair
Lisa Ulmer Vice-Chair
Dan Chesnut Board Member
Jim Ward Board Member
Jeff Harris Board Member
Emmett Jones Board Member
Jeremy White Board Member
Robert Diaz Board Liaison
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
December 9,2013 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2
REGULAR AGENDA
1. Consider and act upon approval of the Minutes from the October 28, 2013 meeting.
2. Consider and act upon the request from Run for Heros Event for a vendor fair at
Olde City Park on April 5, 2013.
DISCUSSION ITEMS
• Future Bond discussion with the City Manager and Finance Director.
• Review updated site plan and budget for the Municipal Complex Trail
project.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 6th day of December 2013 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
C1 STY 0 i°: WY LIE Parks and Recreation Board
Meeting Minutes
Monday, October 28,2013—6:30 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Building 100
Wylie, Texas 75098
CALL TO ORDER
Board Chairman Rose began the meeting at 6:38 p.m.with Board Member Chesnut and Board Member Jones
present. Board Chairman Rose called the meeting to order at 6:47 pm after the arrival of Board Member Ulmer. Jeff
Harris,Jim Ward and Jeremy White were all absent from the meeting.
Staff members present: Parks and Recreation Superintendent,Robert Diaz and Park Board Secretary,Janet Hawkes.
CITIZENS PARTICIPATION
No citizens addressed the Board.
BUSINESS ITEMS
1. Consider and act upon approving the Minutes from the September 23, 2013
meeting.
Board Action:
Board Member Chesnut made a motion,seconded by Board Member Jones,to approve the minutes from
the September 23,2013 meeting. A vote was taken and passed 4-0.
DISCUSSION ITEMS
• Community Park restroom project.
Superintendent Diaz opened this item for discussion prior to quorum being met,with Board Chairman
Rose,Board Member Chesnut and Board Member Jones. Superintendent Diaz advised the Board that the
new drawing being reviewed is the smaller version of the previous restroom plan. The drawing is shown
with the restrooms being adjacent to each other,brick exterior,unexposed wood framing with a metal
roof,and overall quite a bit less square footage than the previous plan. Superintendent Diaz reminded the
Board that the original larger plan's bid came in at$77,400 with an additional20%added in for profit and
overhead fees,netting an approximate$92,000 total project cost;however,the new smaller plan is
anticipated to bid out for approximately 40-50%less than the previous plan,thus bringing the project back
within the budget. Superintendent Diaz also told the Board that another money saving option to consider
is using Shane Colley,City of Wylie Construction Manager,to act as the General Contractor for the
project. He also stated that City crews will install the utilities but the current anticipated price only
reflects basic construction costs.
Board Member Chestnut suggested a water fountain be added to the plans located just outside the new
restroom. Superintendent Diaz advised the Board one could be added to the project at a later time since
the current project budget would not allow for a water fountain. Board Chairman Rose questioned why
the floor plan and roof line drawings showed inconsistent dimensions,and Superintendent Diaz agreed to
present his observation to the architects and get back with an answer by the next meeting or by way of the
regular weekly report. In regards to the location of the new restroom project,the Board suggested it be
near the current pavilion. The Board also requested staff pursue obtaining bids on the initial larger
restroom plan concurrently while obtaining bids for the smaller plan. The Board agreed for
Superintendent Diaz and staff to move forward on this project after receiving an acceptable cost estimate
that remains within the budget. Superintendent Diaz advised he would continue to update the Board in the
weekly reports and that if the plans somehow went over budget he would bring this item back for
discussion at a future meeting.
• November and December meeting dates.
Superintendent Diaz advised the Board that staff recently reviewed the meeting calendar for November
and December and since there would not likely be much on the Agenda within such a short time span,he
wanted to get their input on revising the two upcoming meeting dates. The Board agreed on cancelling
the November 11th meeting and keeping the December 9th meeting date but asked that Superintendent
Diaz first secure the availability of City Manager,Mindy Manson,to attend the December 9eh meeting
wherein she will discuss the future bond options. Superintendent agreed and advised the Board he would
follow up with them within the week.
ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Jones and seconded by Board
Member Ulmer. A vote was taken and passed 4-0. The meeting was adjourned at 7:11 p.m.
ATTEST:
Janet Hawkes, Park Board Secretary Matt Rose, Park Board Chairman
Minutes October 28, 2013
Wylie Parks and Recreation Board Meeting
Page 2
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NOTE:
If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the City inspections Oilice 0/2,516 64,2.01 in order to obtain a Health Permit piorr to IOW
sale of such products.An Inspector must examine the food preparation and food storage equipment to assurf e the hn,aitii and safely of customers
Section 78-105 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,5nii mr offer to sen any cold Minks,cigai 5,tobaccos,cigarettes,fruits,
candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or s oriinnunity(renter faciiity;mevidd(II,lhowevnr,that this section shr,d0 no4 applIy to
any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporal im u,qui PIMIPhyees of UTIly person who are[recommended by the ruaks and
recreation board and approved by the city council to operate a concession or concessions for the sale of spe(ified goods,or WaT PS ai id meirchaigiis«,within the n ity park c»ir re(reation a
community center facilities of the city.
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MUNICIPAL COMPLEX TRAIL DEVELOPMENT
Wylie, Texas
Revised Cost Opinion
Based on 50% DD Submittal
December 3, 2013
No. Item Description Quantity Unit Unit Price Subtotal
1. SITE PREPARATION AND GRADING
A. Erosion Control Allowance 1 LS $5,000.00 $5,000.00
B. Site Grading 5,100 CY $6.00 $30,600.00
(Avg 8" Depth moving on site cut/fill)
TOTAL $35,600.00
2. TRAIL DEVELOPMENT
A. 12'Concrete Trail 4,620 LF $54.00 $249,480.00
(Paving Type A)
B. 8' Concrete Trail 345 LF $36.00 $12,420.00
(Paving Type A)
C. Sandblasted Concrete Shoulder 185 LF $6.00 $1,110.00
(Paving Type C)
TOTAL $263,010.00
3. PEDESTRIAN BRIDGES
A. Guardrail @ Old Roadway Bridge 185 LF $200.00 $37,000.00
B. New Wing Wall Allowance 1 LS $10,000.00 $10,000.00
C. Prefabricated Bridge Allowance 1 LS $75,000.00 $75,000.00
TOTAL $122,000.00
4. MISCELLANEOUS
A. Turf Establishment 1 LS $1,500.00 $1,500.00
(Hydromulch disturbed areas
with Native Seed Mix)
TOTAL $1,500.00
Revised Cost Opinion 2013 12 03.xls
No. Item Description Quantity Unit Unit Price Subtotal
SUMMARY OF CONSTRUCTION TOTALS:
1. SITE PREPARATION AND GRADING $35,600.00
2. TRAIL DEVELOPMENT $263,010.00
3. PEDESTRIAN BRIDGES $122,000.00
4. MISCELLANEOUS $1,500.00
TOTAL
BASE TOTAL $422,110.00
+ 10% CONTINGENCY $42,211.00
CONSTRUCTION TOTAL $464,321,00
Revised Cost Opinion 2013 12 03.xls