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07-23-2012 (Parks & Recreation) Agenda Packet "T OFWLIi - Par s andRecreation Board Meeting Agenda Monday,July 23,2012—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie,Texas 75098 Dan Chesnut Board Member Matt Rose Board Member Jim Ward Board Member Jeff Harris Board Member Gloria Smith Board Member Emmett Jones Board Member Jeremy White Board Member Robert Diaz Board Liaison Mike Sferra Public Services Director Janet Hawkes(Interim) Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6022. CALL TO ORDER Announce the presence of a Quorum. ELECTION OF BOARD CHAIR AND VICE-CHAIR Board Members will have nominations and elections for Chair and Vice-Chair positions for 2012-2013. PRESENTATION Staff will present a plaque to outgoing Board Member Anne Hiney for her years of service to the Board. CITIZENS PARTICIPATION Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the June 25, 2012 meeting. 2. Consider and act upon naming the unnamed pavilion at Community Park as Akin Pavilion. DISCUSSION ITEMS 3. Discuss Parks and Recreation Board Bylaws. 4. Discuss Recreation Fee options. 5. Discuss Collin County Grant proposals. ADJOURNMENT CERTIFICATION July 23,2012 Parks and Recreation Board Meeting Agenda Page 2 of 2 I cert0;that this Notice of Meeting was posted on this 20th day of July 2012 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed 911 Parks and Recreation Board CITY OF WYLIE AGENDA REPORT Meeting Date: July 24, 2012 Item Number: Presentation Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: July 18, 2012 Budgeted Amount: $ Exhibits: Subject Presentation of a plaque to Anne Hiney for her years of service to the Wylie Parks and Recreation Board. Recommendation N/A Discussion Anne Hiney has recently resigned her position on the Parks and Recreation Board in order to take a position on the Public Arts Advisory Board. Anne served on the Parks and Recreation Board since 2000 and has been an integral part of the Board serving as Chairperson for the later portion of her term. During her term Anne has established the Blackland Prairie Foundation, the organization that oversaw the design and construction of the Pirate Cove Playground in Founders Park. Anne has also been involved with having input in the many capital projects from the 2005 bond program. Those include the Wylie Recreation Center, Founders Park Expansion and Renovation Project, and the Community Park Improvement Project. Also during her term Anne has received the National Parks and Recreation Southwest Region Voluntary Service Award and the Texas Recreation Parks and Recreation Regional Advocate of the Year Award. Anne will be presented a plaque for her years of service and dedication to the City of Wylie and the Parks and Recreation Board. Initial Date Department Director MS July 18 2012 Page 1 of 1 Parks and Recreation Board CITY OF WYL[ Meeting Minutes Monday,June 25,2012—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie, Texas 75098 CALL TO ORDER Announcing the presence of a Quorum,Board Member Matt Rose,filling in for Chairwoman Anne Hiney,called the meeting to order at 6:30 p.m. Board Members present: Matt Rose,Cristine Price,Gary Robas,Dan Chesnut and Jeff Harris. Staff members present: Board Liaison Robert Diaz, Superintendent and Board Liaison and Park Board Secretary Interim, Janet Hawkes. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the June 25, 2012 meeting. Board Action Board Member Harris made a motion,seconded by Board Member Robas to approve the minutes from the June 25, 2012 meeting. A vote was taken and passed 5-0. 2. Consider and act upon approving the Preliminary Wylie Trails Master Plan. Board Discussion Superintendent Diaz addressed the board by introducing Philip Neeley and Elizabeth Mcllrath,representatives with consultants Dunaway Inc. Superintendent Diaz advised that the City Council had a few questions that were answered by the consultants at the June Council work session,but since the Board had not been able to meet in joint work session with Council,this meeting would be the opportunity for the Board to provide final input on the plan and provide a formal recommendation to the City Council for the July 24,2012 Council meeting Elizabeth Mcllrath,with Dunaway Inc. addressed Board Member Harris' questions on how citizens would get across 544 to access Founders Park and how the City of Wylie Municipal Complex would tie into the Founders Park property. Elizabeth advised the Board that there are two different options: 1)an at-grade crossing at the intersection of Country Club Rd(FM1378)and FM544,or 2)a crossing designed to go underneath the rails and bridge at Country Club Rd(FM1378)and FM 544 intersection. These options would need to be coordinated with TXDOT and the Texas Railroad Commission with a possible option to coordinate with the school district if an at- grade crossing was decided on.The City of Wylie City Engineer,Chris Holsted,will also be involved in advising us in regards to our two options. Superintendent Diaz advised that Public Services Director Mike Sferra and Parks Manager Shohn Rodgers are currently working with County grants to concentrate primarily on the north side of FM544 in the Wylie Municipal Complex property. Board Member Robas requested master plan consultants present the Board with their top 10 recommendations or a priority list pertaining to the Wylie Trails Master Plan to which Elizabeth agreed she would email this information to Superintendent Diaz. Board Member Rose asked Elizabeth for a recommendation on spacing of the rest areas, water fountains,benches,etc.within the Trails Plan. Elizabeth advised she would put in a recommendation for this as well in her priority report but that typically trail amenities are each spaced 1/4 to 1/2 mile apart.Board Member Price asked about a standard sidewalk size for trails and Elizabeth advised that a lane with 10-12 foot width is a minimum to allow necessity for shared use of the trail. Board Member Harris asked if we could use signage to communicate to the public that the City Hall area is imitating the characteristics of a Blackland Prairie to which Elizabeth responded that informational signs stating"Preserve Area"or similar would be appropriate. Board Member Harris also asked if the consultants could recommend any other grants available that we might not be aware of to which the consultants answered there were no other new grant options available at this time. Superintendent Diaz pointed out that page 29 of the Wylie Trails Master Plan outlines the many grant opportunities offered which staff can investigate. He advised he would again look into the TXDOT's"Safe Route to School Grant Program"the City of Wylie applied for years ago but the City was not awarded any funding. This particular TxDOT grant funds sidewalks at 80-100%,and is a very competitive grant. Board Action Board Member Robas made a motion,seconded by Board Member Chesnut,to accept approving the Preliminary Wylie Trails Master Plan with additions. A vote was taken and passed 5-0. 3. Consider and act upon Wylie Women's League vendor registration to host the Wylie Women's League Fall Festival to be held in the Old City Park on October 13, 2012 (October 20, 2012 rain date). Board Discussion Superintendent Diaz advised that the Wylie Women's League(WWL)hosted the Fall Festival event last year and it went very well. The WWL would like to get this event on the calendar early to secure a spot at Olde City Park. Board Action Board Member Price made a motion,seconded by Board Member Harris to approve the Wylie Women's League Fall Festival vendor registration. A vote was taken and passed 5-0. 4. Consider and act upon a Wylie Evening Lions Club vendor registration to host a fundraiser "Dinner in the Dark" event at the Bart Peddicord Community Center on August 11, 2012. Board Discussion Superintendent Diaz told the Board that the Wylie Evening Lions Club event"Dinner in the Dark"is a new event consisting primarily of Lion Club members. It is a ticketed dinner with possible auction and/or requests for donations at the door. Board Member Price asked why a vendor registration would be required for something like the requested event,and Superintendent Diaz advised that the City of Wylie ordinances state that when taking donations or selling an item of any kind,a vendor registration must be submitted. Board Action Board Member Price made a motion,seconded by Board Member Robas to approve the Wylie Evening Lions Club "Dinner in the Dark"vendor registration. A vote was taken and passed 5-0. DISCUSSION ITEMS 5. Review recreation fee options. Board Discussion Superintendent Diaz stated that staff reviewed the proposed recreation fee changes at the March 2012 and April 2012 meetings. They then reviewed the Board recommendations with the City Council in a work session on May 8, 2012. Councilwoman Culver forwarded her recommended proposed fee changes via email wherein she stated that she feels the child care benefit should follow the child in that the parents can opt to purchase an annual child membership and therein receive no addition childcare fee. If the child did not have a membership,then a fee would be charged to the parent to use the childcare facility. She recommended that a family of four can still purchase an annual membership at$325 with each additional family member being charged$55 each for memberships. Councilwoman Culver also advised that she felt it would be a good idea to have the age wherein a member is charged the adult rate be lowered to age 16 and up. Age 0-15 would continue to receive the child rate. Superintendent Diaz advised that there are basically two options in regards to the Rec Fees: 1)allow additional family members onto the family plan at one half the regular membership price after the fourth person,or 2)adopting Minutes June 25, 2012 Wylie Parks and Recreation Board Meeting Page 2 of 4 a flat fee per household of$55 per person after the fourth family member. Both options would likely incur a loss in revenue if implemented. He stated that with the flat rate we would attach the childcare fees to a child membership on ages six months to 15 years instead of the adult membership and then also consider raising the childcare fees. Also proposed by Council in the May 8th work session was to lower the adult membership age from age 17 to age 16;however,those under age 18 would still need a parental signed waiver. Board Member Robas asked Superintendent Diaz if a parental signed waiver was needed every time a child under 18 used the Rec Center and if so,why can we not keep a waiver on file for a particular length of time. Superintendent Diaz responded that a Rec Center waiver is tied to the term of the membership or pass and is only good for the duration of that membership or pass(i.e.,a day pass waiver is good for only one day,a one month membership waiver is good for one month,etc.) and that we do not keep a waiver on file longer than the pass or membership is valid for. Board Member Price asked if the waiver is available on line but Superintendent advised that he believed the waiver must be picked up at the Rec Center or emailed to the parent/guardian and were not available on the Wylie website. In response to Councilwoman Culver's May 14,2012 email,second paragraph,referring to a"deficit of the Rec Center",Board Member Chesnut inquired about her statement. He asked if there was an actual deficit and were current Rec Center goals met to date. Superintendent Diaz advised that the Rec Center is a subsidized facility and has met its goals for the first fiscal year;however,the expenses exceeded the revenue. Board Member Chesnut responded that if there is going to be a deficit he feels the original pricing and ideas should stay set and that the debt ceiling should be raised. Board Member Price asked where the City Council wants to end up percentage wise. Superintendent Diaz stated that when the Council approved the Rec Center fees a few years ago,various subsidy options were discussed.The 4B retail sales tax funds the Rec Center but also supports several other things such as various City of Wylie Park operations,repayment of the City Municipal Complex Property,and 100%funding toward the Community Center. Board Member Price requested to meet with just Board members within a few weeks to review Rec Center fees. Superintendent Diaz said we could set up a special meeting in the conference room along with a regular meeting. Staff is starting budget meetings with council on July 7 that could have an impact on the Rec Center fees. Board Member Price stated she would like to see the Recreation Center prices raised a little all across the board. Board Member Rose,with Superintendent Diaz in agreement,said he felt that since the Recreation Center is at or slightly over the yearly projections,discounting fees will end up lowering our projections for next year. Superintendent Diaz believes that we will not see a huge reduction in revenue from the new rate structure;however, a survey of the memberships could be done to research this potential. Board Member Robas is concerned about potentially lowering our yearly revenue projections as a result of reducing Rec Center fees. Superintendent Diaz said that Enterprise Plan consultants recommended to look at the fees every two years and re-evaluate accordingly. He said that the new tier structure could end up improving our membership numbers because it is a more feasible plan,specifically due to promoting the benefit of discounts for classes that only people holding a membership can access. We may lose on membership numbers but gain on class enrollment. Superintendent Diaz mentioned a study showing the City of Wylie being on the lower end as far as fees. Plano has an annual family membership of$330, Cedar Hill at$300(does not have a pool),Frisco at$600,and Allen at$550. Board Member Robas stated,with Board Member Price in agreement,that he feels it is time to raise our Recreation Center rates and that 4B money should go to the Trails Plan. Superintendent Diaz agreed and stated we should revisit the rates after summer is over to come up with a long term plan that is sustainable without losing customers. Board Member Harris stated that he does not feel a 10-15%Recreation Center fee increase across the board will be an issue,and he asked if a pool was a nearing possibility,to which Superintendent Diaz stated it was the number one request of the Wylie residents,but it would most likely be funded by a future bond election. Board Member Harris said he likes the idea of a splash park since it removes the higher liability risks. Superintendent Diaz responded that a splash park costs approximately$250,000 to build.He also recommends a joint work session with the City Council so the Board can discuss the topic of increasing the Rec Center fees to which Board Members Harris and Robas agreed. Superintendent Diaz stated that the budget for FY 2013 year is already being prepared. Board Member Price and Harris stated they would like to see the Rec Center fees increased,allowing more monies available in the 4B fund to spend on the Parks Trails Project;however,Board Members Chesnut and Rose advised that the City Council will likely take any extra 4B fund to pay down the land deficit specifically and not the Parks Trails Project. Board Member Chesnut stated that since the budget process for the upcoming fiscal year is already underway,we could not show increase benefits until next fiscal year's budget meetings which would not take effect until October 2013. Superintendent Diaz advised that we currently have two good grant possibilities which the City of Wylie Public Works Director,Mike Sferra,and the City of Wylie Parks Manager, Shohn Rodgers,are pursuing,both of which would fund a majority of the Trails plan. Superintendent Diaz advised that the Community Center(Senior Center)is fully funded by the 4B tax revenue,so it is completely subsidized with no costs to offset operational expenses. He also advised that he would provide the Parks Board a 4B break down at the July 23rd meeting. Minutes June 25, 2012 Wylie Parks and Recreation Board Meeting Page 3 of 4 Board Member Rose advised that in regards to the Rec Center fees,we do not have enough information to recommend to City Council at this time and suggested that we bring back this item to the July 23rd meeting in form of a review packet presenting various options for lowering the Rec Center fees. Board Member Price mentioned that she would also like to see an age breakdown of Rec Center attendance during the day. Superintendent Diaz responded that he will bring back Rec Center fee options and email the information to Board members the week prior to the July 23rd meeting. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Price and seconded by Board Member Rose. The meeting was adjourned at 9:01 p.m.by unanimous consent. ATTEST: Janet Hawkes, Park Board Secretary Anne Hiney, Chairwoman (Interim) Minutes June 25, 2012 Wylie Parks and Recreation Board Meeting Page 4 of 4 Parks and Recreation Board CITY OF7 WYLIE AGENDA REPORT Meeting Date: July 23, 2012 Item Number: 2 Division: Parks and Recreation (City Secretary's Use Only) Prepared By: Mike Sferra Account Code: Date Prepared: July 13, 2012 Budgeted Amount: Exhibits: 3 Subject Consider and act upon naming the unnamed pavilion at Community Park as Akin Pavilion. Recommendation Motion recommending to the Wylie City Council to name the unnamed pavilion at Community Park as Akin Pavilion. Discussion At the July 10, 2012 City Council meeting, a citizen spoke during Citizen Participation about the existing Akin Pavilion. The citizen, Mrs. Martin, wife of former City of Wylie Mayor William Martin, acknowledged that the pavilion is currently used as a storage facility. She stated that the existing structure was named after P. M. Akin; however, staff verified that it was dedicated by the John W. Akin family in December 1982. Please see the attached photograph of the building's plaque. With the recent upgrade to the park's facilities, the pavilion's appearance is somewhat out of place with its surroundings. She concluded her remarks by requesting that the Akin designation be transferred to a different, better-looking facility. Staff recommends transferring the Akin designation to the existing unnamed pavilion located adjacent to the playground at Community Park. Of course, staff is receptive to any suggestions made by the Board. The Park and Park Facility Naming Policy is attached for your reference. Approved By Initial Date Department Director MS July 13 2012 City Manager Page 1 of 1 CITY OF WYLIE PARKS AND RECREATION DEPARTMENT PARK AND PARK FACILITY NAMING POLICY POLICY ADMINISTRATION 1. The park and recreation board ("board"), will be responsible for recommending a name for municipal parks and park facilities. 2. The board shall be responsible for research, study and recommendation of a proposed name to the city council. Rationale for the recommended name shall be given in writing and accompany the recommendation. 3. The recommended name will be forwarded to the city council for its consideration and approval. 4. Municipal parks and park facilities shall be named immediately prior to or during development, generally not later than 60 days after acquisition or commencement of construction or at the earliest possible date. 5. A park name or park facility name may be changed no more frequently than once every ten years. II. GUIDELINES FOR NAMING MUNICIPAL PARKS AND PARK FACILITIES 1. Names of municipal parks and facilities should be familiar to the majority of citizens, easy to recall, unique and lasting. 2. The following guidelines are listed in order of importance. Municipal parks and facilities shall be named: a) By outstanding and/or predominate physical characteristics of the land such as: 1. Those naturally occurring, such as forested areas, streams, rivers, lakes and creeks; 2. Manmade features such as subdivisions, streets, office/industrial or commercial complexes; 3. Landmark significance, such as an identifiable manmade or naturally occurring monument; 4. Historical significance, such as the names of early residents or citizens and/or a significant event. b) In honor of a living or deceased national, state, or community leader. c) Based on the activity, event, or function of the land. i• i wn it • �.� '' Ii. Il,; INN'i A ..•.1,:i 1 ... .„ 1 , ,, „ , . i , ,,„„ ,,, 1 +ti 1 „,„„,.... „„1 „. , „ r, 1 „.„„„,:,„,., „ ":,. „....., „, „„; ••;, „„„: , . • . „If ,11 , , imiiii . 1 �� ,. ,, • , .,..„ „..„,,,,......,„„ .. u der „1. „.. a . .. • • . , ,„„„ ..„•„,,,,,.... ..„,„,. ,,„.,„ ,„,,,,..„,,,„,,,,„„„„„„, „.„.„,„„„„,... „,„ i„,„,,,„..,,H„,,,,, .„, • „ • 1 ... ..„,..., , „.„, „„,„ . . , , ,. . „,,,,, ,,, „• „„ .„,, . .. .„ „,,,,„, . . ,... .„, . . .. ... .. . • , .„ .. „„.„. .., „ 11,, ,,.„ .. .. ..„, , „ „„,„ ,„„ i.. ,. .,• . „„,„... „„. ....,.. „,,, , ,.., 1,1„, „.. .,,,. ,,,,, .... ... "„„ „„ 1,„.,0„. „,:., .. ..„ ,, ..„... .. .. , ii,„„.. . ,„ „,„„ .. ...„,,,,, .. .i„, ..„,..: , 911 Parks and Recreation Board CITY OF WYL,IE AGENDA REPORT Meeting Date: July 24, 2012 Item Number: 3 Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: July 18, 2012 Budgeted Amount: $ Exhibits: 1 Subject Discuss Parks and Recreation Board Bylaws. Recommendation N/A Discussion Board member Dan Chesnut and Matt Rose felt that with the many new members coming on to the Board it would be appropriate to review the Parks and Recreation Bylaws for the new and exsisting members. Board member Chesnut would like the Board to consider amending the current Bylaws to create a chain of command where by Board members could communicate issues pertaining to parks and recreation items to staff. The Bylaws are rules specific to the Board and any changes or modifications would have to be approved by the Board and then by the City Council. Initial Date Department Director MS July 18 2012 Page 1 of 1 CITY OF WYLIE PARKS AND RECREATION BOARD BYLAWS ARTICLE I Name As authorized by the City Charter, City of Wylie and City Ordinance No. 78-18. This body shall be known as the Parks and Recreation Board. ARTICLE II Meetings Section 1. The regular meeting of the Parks and Recreation Board shall be held monthly at the Municipal Complex council conference room unless the Board determines otherwise. Section 2. Special meetings may be called by the Chair or at the call of any two members of the Board, provided that notice thereof be given to all Board members. Section 3. A majority of the members shall constitute a quorum at all meetings of the Board. Section 4. All questions presented for a vote of the Parks and Recreation Board shall be decided by a simple majority of the quorum, including the vote of the Chair. Section 5. Any member of the Board who misses three consecutive meetings without good cause shall be deemed to have resigned, and the Board will recommend to City Council that a replacement be appointed for the balance of the unexpired term. Section 6. Robert's Rules of Order (current edition) shall govern the parliamentary procedure of the Board, in cases to which they are applicable and in which they are not inconsistent with these by-laws. Page 1 of 4 Park and Recreation Board Bylaws 2-8-2011 revised.docxl 1 ARTICLE III Officers Section 1. The officers of the Board shall be a Chairperson, a Vice-Chairperson and a Secretary (City Staff member will be serving as Secretary). Section 2. Officers shall be elected and take office at the first regular meeting after new Board members have been appointed and sworn in. Section 3. Vacancies in office shall be handled as follows: (a) In the event of resignation or incapacity of the Chair, the Vice-Chair shall become the Chair for the unexpired portion of the term. (b) Vacancies in officers other than the Chair shall be filled for the unexpired term by election from the remaining Parks and Recreation Board Members. Section 4. Duties of the officers shall be as follows: (a) Chair: (i) Preside at all meetings (ii) Represent the Parks and Recreation Board at public functions. (iii) Appoint special committees. (iv) Assist Parks and Recreation staff in establishing the agenda for each meeting. Agenda items can be requested by the Chair at (least one week prior to the schedulled meeting. Agenda items requested by any single Board Member will need to be submitted and approved by the Chair first prior to being submitted to the staff liaison. Any two Board Members (not iinclludiing the Chair) can submit an item to the staff liaison to be pllaced on the Board Agenda at (least one week prior to the schedulled meeting. Agenda items submitted must be made in writing to the staff liaison.. (Keep in mind that staff will need sufficient time to properly research agenda items before they are placed on an agenda.) (b) Vice-Chair: Page 2 of 4 Park and Recreation Board Bylaws 2-8-2011 revised.docxl 1 (i) Assist the Chair in directing the affairs of the Board and act in the Chair's absence. (c) Secretary: (i) The City Secretary's office will be responsible for recording and maintaining the minutes. This "Secretary position" will be occupied by a City Staff member and not be an official Board position. (ii) The Staff Liaison will be responsible for producing the agenda and distributing the agenda and minutes to the Parks and Recreation Board and City Manager. An official record of attendance will be kept in the minutes. . A yearlly callendar of monthlly meetiings wdllll be approved by the Board at the regullar December meetiing priior to the next callendar year on an annual) bass. ARTICLE IV Committees Section 1. Committees may be appointed for special purposes by the Chair and with the consent of the majority of the Board. All committees will have at least one Parks and Recreation Board member serving on them. These committees are automatically dissolved upon completion of assignment. Section 2. Progress reports will be given at each Board Meeting and a final report on completion of assignments. ARTICLE V Powers and Duties of Board Members Section 1. Board Members shall: (a) Be appointed by the City Council. (b) Abide by applicable ordinances of the City of Wylie. Page 3 of 4 Park and Recreation Board Bylaws 2-8-2011 revised.docxl 1 (c) Act in an advisory capacity to the City Council, City Manager and Parks and Recreation Staff. (d) Recommend policies to govern the operation and program of the Parks and Recreation Department. (e) Assist in planning and give guidance for expansion of parks and recreation facilities. (f) Assist in interpreting the policies and functions of the Parks and Recreation Department to the public. Encourage in every possible way the development and advancement of the Parks and Recreation Department. ARTICLE VI Amendments Section 1. These by-laws may be amended by a majority vote at any regular meeting, provided all members have been notified of the proposed amendments at least three days prior to such meeting. Such amendment would then be subject to approval by City Council. Page 4 of 4 Park and Recreation Board Bylaws 2-8-2011 revised.docxl 1 tve Parks and Recreation Board CITY OF WYuE AGENDA REPORT Meeting Date: July 24, 2012 Item Number: 4 Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: July 18, 2012 Budgeted Amount: $ Exhibits: Subject Discuss Recreation Fee options. Recommendation N/A Discussion The Board requested staff to determine the current subsidy rates for the Wylie Recreation Center and what exactly the amounts from 4B Sales tax funding are being used for the Wylie Recreation Center. The Board requested this information to aid in discussing possible reasons for altering user fees at the Center. Wylie Recreation Center: Current Fiscal Year(FY2012) Proposed Fiscal Year(FY2013) Budget $1,358,762 Budget $1,280,308 Revenue $ 587,500 Revenue $ 586,000 Subsidy $ 771,262 Subsidy $ 694,308 Approximately 57% subsidy Approximately 54% subsidy Here is the approximate breakdown of the 4B Sales tax funding for proposed FY2013: Debt service for Municipal Complex Bonds $568,000 Community and Senior Center operations $337,839 Parks operations $313,402 Wylie Recreation Center operations $871,995 When the City Council approved the Wylie Recreation Center fees prior to the opening, it did so with the goal of trying to at least have the revenues support the salaries of the facility. Staff calculated the percentage of the budget for salaries for FY2012 and FY 2013 and salaries made up approximately 55% of the total Wylie Recreation Center budget. FY2012 revenues were 43% of the total budget and it will be approximately 46% in for the proposed FY2013. It can be concluded that revenues for the first year of operation have fallen short of 55% goal to support the salaries but the trend for FY2013 is moving toward that goal. Having had a full year of operation staff was able to refine expenses and revenue projections which helped to move the subsidy in a positive direction. Going forward if expenses can be even further refined and revenues increased by possible fee increases that goal could be meet in upcoming fiscal years. Page 1 of 2 Page 2 of 2 Initial Date Department Director MS July 18, 2012 911 Parks and Recreation Board CITY OF WYL,IE AGENDA REPORT Meeting Date: July 24, 2012 Item Number: 5 Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: July 18, 2012 Budgeted Amount: $ Exhibits: Subject Discuss Collin County Grant proposals. Recommendation N/A Discussion Several Board members requested at the June meeting more specifics on the grant proposals recently submitted to the Collin County Parks and Open Space Board. The grants are for trails on the Municipal Complex property and for some neighborhood park development at Pheasant Creek Park. Public Services Director, Mike Sferra will provide a general overview of the grant program,previous grants submitted and funded, and information on the two recently submitted grants. Initial Date Department Director MS July 18 2012 Page 1 of 1