08-19-2015 (Parks & Recreation) Agenda Packet r
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Special Meeting Agenda
August 19, 2015 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club #100
Wylie, Texas 75098
Matt Rose Chair
Bobby Kinser Vice-Chair
Dan Chesnut Board Member
David White Board Member
Jeff Harris Board Member
Emmett Jones Board Member
Lisa Ulmer Board Member
Robert Diaz Board Liaison
Shohn Rodgers Parks Manager
Mike Sferra Public Services Director
Janet Hawkes Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.wylietexas.gov.
The Board Chair requests that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
REGULAR AGENDA
August 19,2015 Wylie Parks and Recreation Board Regular Meeting Agenda Page 2 of 2
1. Consider and act upon approval of the Minutes from the July 13, 2015 meeting.
2. Consider and act upon clarification of parkland dedication for the Kreymer Park
Development.
ADJOURNMENT OF MEETING
CERTIFICATION
I cert0;that this Notice of Meeting was posted on this 14th day of August 2015 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
CITY OF WYLIE Parks and Recreation Board
Meeting Minutes
Monday,July 13,2015—6:30 p.m.
Wylie Municipal Complex
300 Country Club#100
Wylie, Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Ulmer, Board Member
Chesnut, Board Member Harris, Board Member Jones, Board Member Kinser and Board Member White
present.
Staff members present: Parks & Recreation Superintendent, Robert Diaz and Parks Board Secretary,
Janet Hawkes.
ELECTION OF BOARD CHAIR AND VICE-CHAIR
Board Chairman Rose was nominated by Board Member Harris and seconded by Board Member White,
to be re-elected as Parks Board Chairman for the 2015/2016 term. A hand vote was taken and passed
7-0.
Board Member Bobby Kinser was nominated by Board Member Jones and seconded by Board Member
White, to be elected as Parks Board Vice-Chair for the 2015/2016 term. A hand vote was taken and
passed 7-0.
CITIZENS PARTICIPATION
No Citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the May 11, 2015 and
June 8, 2015 meetings.
Board Action:
May 11, 2015 Minutes-Board Member Kinser made a motion, seconded by Board Member
Chesnut, to approve the minutes from the May 11, 2015 meeting. A vote was taken and passed
7-0.
June 8, 2015 Minutes-Board Member Jones made a motion, seconded by Board Member Ulmer,
to approve the minutes from the June 8, 2015 meeting. A vote was taken and passed 7-0.
2. Consider and act upon vendor application for the Wylie ISD Council of
PTA's for a "Back to the Future Back to School" event at Olde City Park on
August 29, 2015.
Superintendent Diaz explained that the vendor application is for a new event and he therefore
invited the Wylie ISD Council of PTA's President, Suzie Kennon of 2905 Sachse, Texas 75048, to
the podium to address the Board. Ms. Kennon advised that the event is planned to take place in
Olde City Park on Saturday, August 29, 2015, from 2:00 pm to 9:00 pm, with no alternative date
planned. She advised that the event would be moved to an indoor Wylie Independent School
District(WISD)facility in the event of inclement weather. The event's purpose is to encourage
community unity, and it will include 75 participating vendors, multiple speakers from within the
area, high school and Civil Service Representatives, along with an anticipated 400 people in
attendance. Each local-unit PTA will sell spirit items and offer carnival-themed games for
children. The Council PTA Board will provide a dunking booth and coordinate food sales. The
Council PTA Board will coordinate with Collin County Environmental Services to obtain a health
permit. This is anticipated to be an annual event.
Board Action:
Board Member Ulmer made a motion, seconded by Board Member Harris, to approve the vendor
application for the WISD Council of PTA's for a "Back to the Future Back to School" event at Olde
City Park on August 29, 2015 from 2:00 p.m. - 9:00 p.m. A vote was taken and passed 7-0.
3. Consider and act upon parkland dedication for the Stone Ranch Phase 2
Development.
Superintendent Diaz introduced the Applicant, Jim Douglas of Douglas Properties, to address the
Board regarding the proposed Stone Ranch 2 Development. The initial phase of development
was approved by the Board in February 2015, but Douglas Properties acquired additional land
and wants to combine it with the originally-approved dedication item. With additional
development acreage, the new minimum amount of parkland dedication and fees required for
Stone Ranch Phase 1 and 2 would be $480,000 in fees, 12 acres of land, or a combination of
both land and fees.
Earlier this year, Douglas Properties was approved to install $314,950 worth of park
improvements and to dedicate 1.87 acres of land to the City as parkland for Stone Ranch Phase
1 Development. Douglas Properties is now proposing to install $493,475 worth of park
improvements and still dedicate 1.87 acres of land to the City as parkland.
Attachments to the agenda report include a conceptual plan for park development and an
updated list of parkland improvements and costs. All park areas will be dedicated to the City of
Wylie and accessible to the public. Maintenance of the park areas will be performed by the
developer and eventually the homeowners association.
Mr. Douglas reiterated that the platting of the Stone House is a separate City-owned lot and not
included in the1.87 acres of dedicated parkland. He also advised that Douglas Properties plans
to add landscape to the perimeter of the Stone House and that an additional park bench area will
be added within the small piece of parkland on the south corner of Ballard St. and Virginia Lane.
The Board inquired on possible plans to install a sidewalk along Alanis, to which Mr. Douglas
explained discussion with the Engineering Department was still underway regarding the City's
timing on widening the north side of Alanis.
Board Action:
Board Member White made a motion, seconded by Board Member Harris, to approve the
parkland dedication for Stone Ranch Phase 2 Development. A vote was taken and passed 7-0.
4. Consider and act upon parkland dedication for the Kreymer Park
Development.
Superintendent Diaz explained that this same development site had been previously brought to
the Board for consideration by Douglas Properties back in June 2014. Fred Phillips, the current
developer with Amalgamated Properties of Addison, Texas, proposed to satisfy the parkland
dedication requirements through a combination of land dedication and improvements in the
Kreymer Park Development. Mr. Phillips advised that the parkland dedication is comprised of 6.4
acres of heavily-wooded land located on the west side of the planned development. The plan is
for the developer to utilize this land as parkland containing an eight foot trail, park benches, picnic
tables, trash receptacles, pet stations, a pavilion, bike racks and landscaping, all dedicated to the
City of Wylie with public access, but maintained by the homeowners association. The homes
Minutes July 13, 2015
Wylie Parks and Recreation Board Meeting
Page 2
planned to back up to the trail will have decorative wrought-iron fencing and a low water crossing
will be installed on the north side of the trail to cross an existing creek. Trail access will be
positioned between lots and from adjacent City right-of-way. Mr. Phillips noted that the parkland
area is not in the 100-year flood plain.
Board Member Kinser asked what measures were being taken to preserve the area's natural
habitat. Mr. Phillips responded that the planned lots should have minimal or no need for tree
clearing and the trail loop will be carefully staked out avoiding the removal of any large, quality
trees. The Board questioned and Superintendent Diaz confirmed that this parkland area is
indeed within the City limits.
Board Chairman Rose questioned and Mr. Phillips confirmed that the benches and trash
receptacles will be labeled with the City logo and be modeled after the ones the City is currently
using in order to keep within the City's standardized theme.
Board Action:
Board Member White made a motion, seconded by Board Member Jones, to approve the park-
land dedication as stated for the Kreymer Park Development. A vote was taken and passed 7-0.
5. Consider and act upon recommending to the City Council changes in the
Fee Ordinance on Brown House rental fees.
Superintendent Diaz stated that the City acquired the Brown House from the Birmingham Trust in
May 2015 and that in order to start accepting paid reservations from the public, a set of fees
needs to be recommended by the Board and eventually approved by City Council. Staff
researched rates and fees of other similar local facilities and developed fee recommendations.
The Board requested that the fee structure include the kitchen facilities in rentals, and that this
should not be a separate item. Board Chairman Rose suggested implementing a specific and
separate Wylie Independent School District(WISD)fee for the culinary arts program offered at
the high school. The Board discussed various fee options for hourly rates, resident/non-resident
rates and possible higher fees during peak rental times.
Board Member Kinser inquired about allowing alcohol during rentals. Mr. Diaz stated he would
look into this option, but specific policies would need to be adopted beforehand.
Board Member Kinser inquired about any anticipated percentage of cost recovery.
Superintendent Diaz responded that the department might be able to establish the goal of
recovering the cost of staffing, but this would take some analysis. The Board discussed possible
issues pertaining to the limited amount of parking located behind the Brown House and along
Ballard Street.
The Board shared several opinions of the staff-recommended fee structure, some feeling they
were too high and others approving of the suggested amounts. With no clear recommendation, a
subcommittee was formed and appointed to serve on it were Board Member Chesnut, Board
Member Jones and Board Member Kinser. It was suggested that the subcommittee meet two or
three times and then present recommendations to the full Parks and Recreation Board.
Board Action:
Board Member Jones made a motion, seconded by Board Member Kinser, to table the item to a
future meeting to be scheduled after the subcommittee recommendations are received . A vote
was taken and passed 7-0.
DISCUSSION ITEMS
• No discussion items.
Minutes July 13, 2015
Wylie Parks and Recreation Board Meeting
Page 3
ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Jones and seconded
by Board Member Kinser. A vote was taken and passed 7-0. The meeting was adjourned at 8:18 p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes July 13, 2015
Wylie Parks and Recreation Board Meeting
Page 4
: rr
Parks and Recreation Board
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AGENDA REPORT
NS%Rrry or'fNAnpr
Meeting Date: August 19, 2015 Item Number: 2
Department: Parks and Recreation (Park Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: August 14, 2015 Budgeted Amount:
Exhibits: 3
Subject
Consider and act upon clarification of parkland dedication for the Kreymer Park Development.
Recommendation
Motion to consider and act upon clarification of parkland dedication for the Kreymer Park Development.
Discussion
The Board previously considered this item on July 13, 2015 and made a recommendation to approve the parkland
dedication to City Council. Council considered the Kreymer Park Development at its August 11, 2015 meeting and
tabled the item for several reasons, one being a request for the Board to clarify the details of the recommended
parkland dedication.
The Applicant is seeking approval for the parkland dedication for the Kreymer Park Development. This area was
previously brought to the Board as the Kreymer Meadow Development in June 2014 by Douglas Properties. That
development did not move forward at the time, and it is now being brought back as the Kreymer Park Development
by a different developer. The current developer, Amalgamated Properties, is proposing to satisfy the parkland
dedication requirements through a combination of land dedication and improvements (funds in lieu of land
dedication).
Per City ordinance, the current parkland dedication requirement is five acres per 100 lots. The minimum parkland
dedication required for this development,in terms of acreage only,is 8.65 acres. The proposed development has 173
lots on 45.57 acres or 3.79 lots per acre. Corresponding funds in lieu of land dedication would be assessed at $2,000
per lot. If the developer chose to submit funds in lieu of any land dedication,the amount would be $346,000.00.
The developer proposes to satisfy the parkland dedication requirement by dedicating 6.42 acres of land, none of
which is in the flood plain, to the City as parkland/open space. The developer also proposes to install over $215,000
worth of improvements in the dedicated parkland.
The land dedication includes two parcels on the western portion of the development: a 5.72 acre parcel and a 0.70
acre parcel as per the attached exhibit. The land dedication includes neither the 0.15 acre open space parcel nor the
landscape area adjacent to the Stone Road ROW both of which are located on the eastern portion of the
development. Any improvements made in the 0.15 acre parcel or in the landscape area adjacent to the Stone Road
ROW do not count toward satisfying the parkland dedication requirements.
The acquisition of additional parkland acreage is consistent with recommendation in the 2010 Parks, Recreation and
Open Space Master Plan, and the location of the proposed concrete trail is consistent with recommendations in the
2012 City of Wylie Trails Master Plan.
Page 1 of 1
Page 2 of 2
To restate, the current parkland dedication requirement is five acres per 100 lots, and the proposed development
contains 173 lots. The 6.42-acre proposal satisfies the parkland requirement for 128 lots leaving a remainder of 45
lots for the developer to satisfy with funds in lieu of dedication. With the corresponding parkland fee of$2,000 per
lot, funds in lieu of dedication would be $90,000. Therefore, the proposed parkland dedication of 6.42 acres plus
improvements valued in excess of$215,000 more than satisfies the parkland dedication requirement.
Attached to the agenda report is the conceptual plan for park development and list of parkland improvements/costs.
All of the park areas will be dedicated to the City of Wylie and accessible to the public. Maintenance of the park
areas will be performed by the developer and eventually the home owners association.
Approved By
Initial Date
Department Director RD/MS August 14, 2015
City Manager
Wylie Residential Cost Estimate
Date: 14-Aug-15
Phase: Programming
Item Unit Category
No. Item Quantity Unit Cost Subtotal Subtotal
Parks Expense
1. 8'wide trail 18,870 sq. ft. $6.00 $113,220.00
2. Low water crossing 1 each $15,000.00 $15,000.00
3. Park bench w/conc. pad 3 each $1,800.00 $5,400.00
4. Picnic Table w/conc. pad 4 each $3,000.00 $12,000.00
5. Pavillion no power 1 each $40,000.00 $40,000.00
6. Trash can w/conc. pad 3 each $500.00 $1,500.00
7. Pet station 3 each $800.00 $2,400.00
8. Trail entries irrigation 10,000 sq. ft. $1.00 $10,000.00
9. Trail entries lawn 10,000 sq. ft. $0.35 $3,500.00
10. Trail entries trees 16 each $750.00 $12,000.00
Subtotal $215,020.00
10% Contingency $21,502.00
Total $236,522.00
KENDALL+Landscape Architecture
8150 North Central Expressway,Suite M2025,Dallas,Texas 75206 Phone:(214)739-3226 Fax:(214)373-9802 email: mike@kendall7.com
.. .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................... .......
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