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09-14-2015 (Parks & Recreation) Minutes CITY:F WYLIE Parks and Recreation Board Meeting Minutes Monday,September 14,2015—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Chesnut, Board Member Harris, Board Member Jones, Board Member Kinser, Board Member Ulmer, and Board Member White present. Staff members present were Parks and Recreation Superintendent, Robert Diaz, and filling in for the Parks Board Secretary, Janet Hawkes, was Mary Bradley, Planning and Zoning Administrative Assistant. CITIZENS PARTICIPATION No Citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the August 19, 2015 special meeting. Board Action: Board Member Chesnut made a motion, seconded by Board Member White, to approve the minutes from the August 19, 2015 Meeting. A vote was taken and passed 7-0. 2. Consider and act upon vendor application for Wylie East High School (WEHS) Colorguard for the Breakfast with Santa event December 12, 2015 at the Bart Peddicord Community Center. Staff commented to the Board that this is the third year for this applicant to submit a vendor application to host the Breakfast with Santa event, and there were no issues with the previous two events. Board Action: Board Member Jones made a motion, seconded by Board Member Kinser, to accept the vendor application for Wylie East High School Color Guard for the Breakfast with Santa event, December 12, 2015, at the Bart Peddicord Community Center. A vote was taken and passed 7-0. 3. Remove from table: Consider and act upon recommending to the City Council changes in the Fee Ordinance on Brown House rental fees. Board Action: Board Member Chesnut made a motion to remove from the table, seconded by Board Member Jones. A vote was taken and passed 7-0. Superintendent Diaz advised the Board that the Brown House Subcommittee, which included Board Member Chesnut, Board Member Jones and Board Member Kinser, had met twice to discuss rental fees prior to the September 14, 2015 Board meeting. Superintendent Diaz and the Brown House Subcommittee proceeded to inform the Board of their ideas and recommendations. The Subcommittee recommended adjusting the fees originally reviewed at the July 2015 Parks and Recreation Board meeting, as well as a draft of an alcohol policy that would allow alcohol during reservations. Staff did meet with the City Planning and Zoning Department, who confirmed that current City ordinance, allows use of alcohol in the Brown House vicinity. The Subcommittee also discussed two approaches in regards to consumption of alcohol at the Brown House: 1)Allow alcohol to be provided by an outside vendor, with rules in place that require a vendor to possess a Texas Alcohol Beverage Commission (TABC) certificate and to meet City liability insurance requirements, and 2)Allow alcohol to be provided by the City after their acquisition of required permits and licenses. At this time the subcommittee preferred option one, using an outside vendor to provide alcohol. It was also clarified that as an addendum,with Director approval, the allowance of one bottle of wine or champagne for the purpose of a wedding toast, was acceptable without applying the more stringent alcohol requirements. Some of the amendments to the Draft Alcohol Policy and rental fees included doubling the deposit amount, and Director approval for the alcohol inclusion request. The Board suggested the policy to also include the requirement of having a Texas Commission on Law Enforcement (TCOLE)certified law enforcement officer on site during a reservation, requirement of food items being served during the event, and the implementation of adhering to cut-off times for serving alcohol during event. The Board discussed the idea to include the Bart Peddicord Community Center(BPCC) in the allowance of alcohol during their reservations. In addition, the Board suggested adding a Wylie Independent School District(WISD) rate to the fee structure. Lastly, it was recommended that Fort Worth and Carrollton's comparison fee policies be removed from the presentation to City Council. Superintendent Diaz explained that prior to City Attorney consultation, the Board needs to first propose their ideas and recommendations to City Council for their direction. He added that if this item goes to a City Council work session, Parks and Recreation Board member attendance at the meeting would be beneficial. After receiving City Council direction, staff can consult the City Attorney and begin the process of amending the Fee Ordinance. The goal is for the amended rates and ordinance changes to be set in place by the end of this calendar year in order to implement them at the start of the new calendar year. Board Action: Board Member Jones made a motion to return the item to the table so the item can be considered at a future Parks and Recreation Board meeting in order to get more direction from City Council at a work session, seconded by Board Member Chesnut. A vote was taken and passed 7-0. DISCUSSION ITEMS • Motorized remote-controlled aircraft or unmanned aircraft system, including, but not limited to, drones, airplanes, and helicopters. The Board expressed concerns of privacy issues as well as safety issues with the use of these motorized systems. Also recommended was the consideration of adding other remote control vehicles, boats, cars, trucks, etc., to the prohibited use list, which the ordinance currently only specifies aircraft systems. Superintendent Diaz recommended, and the Board agreed, that this item be brought back for further discussion at a future meeting, because further changes to the current version of the Prohibited Acts will need to change with the passing of the new Open Carry laws. Minutes September 14, 2015 Wylie Parks and Recreation Board Meeting Page 2 ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Jones and seconded by Board Member Harris. A vote was taken and passed 7-0. The meeting was adjourned at 7:48 p.m. ATTEST Janet Hawkes Parks Board Secretary Matt Rose, Parks Board Chairman Minutes September 14, 2015 Wylie Parks and Recreation Board Meeting Page 3