09-14-2015 (Parks & Recreation) Minutes CITY:F WYLIE Parks and Recreation Board
Meeting Minutes
Monday,September 14,2015—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Chesnut, Board
Member Harris, Board Member Jones, Board Member Kinser, Board Member Ulmer, and Board Member
White present.
Staff members present were Parks and Recreation Superintendent, Robert Diaz, and filling in for the
Parks Board Secretary, Janet Hawkes, was Mary Bradley, Planning and Zoning Administrative Assistant.
CITIZENS PARTICIPATION
No Citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the August 19, 2015
special meeting.
Board Action:
Board Member Chesnut made a motion, seconded by Board Member White, to approve the
minutes from the August 19, 2015 Meeting. A vote was taken and passed 7-0.
2. Consider and act upon vendor application for Wylie East High School
(WEHS) Colorguard for the Breakfast with Santa event December 12, 2015
at the Bart Peddicord Community Center.
Staff commented to the Board that this is the third year for this applicant to submit a vendor
application to host the Breakfast with Santa event, and there were no issues with the previous
two events.
Board Action:
Board Member Jones made a motion, seconded by Board Member Kinser, to accept the vendor
application for Wylie East High School Color Guard for the Breakfast with Santa event, December
12, 2015, at the Bart Peddicord Community Center. A vote was taken and passed 7-0.
3. Remove from table: Consider and act upon recommending to the City
Council changes in the Fee Ordinance on Brown House rental fees.
Board Action:
Board Member Chesnut made a motion to remove from the table, seconded by Board Member
Jones. A vote was taken and passed 7-0.
Superintendent Diaz advised the Board that the Brown House Subcommittee, which included
Board Member Chesnut, Board Member Jones and Board Member Kinser, had met twice to
discuss rental fees prior to the September 14, 2015 Board meeting.
Superintendent Diaz and the Brown House Subcommittee proceeded to inform the Board of their
ideas and recommendations. The Subcommittee recommended adjusting the fees originally
reviewed at the July 2015 Parks and Recreation Board meeting, as well as a draft of an alcohol
policy that would allow alcohol during reservations. Staff did meet with the City Planning and
Zoning Department, who confirmed that current City ordinance, allows use of alcohol in the
Brown House vicinity. The Subcommittee also discussed two approaches in regards to
consumption of alcohol at the Brown House: 1)Allow alcohol to be provided by an outside
vendor, with rules in place that require a vendor to possess a Texas Alcohol Beverage
Commission (TABC) certificate and to meet City liability insurance requirements, and 2)Allow
alcohol to be provided by the City after their acquisition of required permits and licenses. At this
time the subcommittee preferred option one, using an outside vendor to provide alcohol. It was
also clarified that as an addendum,with Director approval, the allowance of one bottle of wine or
champagne for the purpose of a wedding toast, was acceptable without applying the more
stringent alcohol requirements.
Some of the amendments to the Draft Alcohol Policy and rental fees included doubling the
deposit amount, and Director approval for the alcohol inclusion request. The Board suggested
the policy to also include the requirement of having a Texas Commission on Law Enforcement
(TCOLE)certified law enforcement officer on site during a reservation, requirement of food items
being served during the event, and the implementation of adhering to cut-off times for serving
alcohol during event.
The Board discussed the idea to include the Bart Peddicord Community Center(BPCC) in the
allowance of alcohol during their reservations. In addition, the Board suggested adding a Wylie
Independent School District(WISD) rate to the fee structure. Lastly, it was recommended that
Fort Worth and Carrollton's comparison fee policies be removed from the presentation to City
Council.
Superintendent Diaz explained that prior to City Attorney consultation, the Board needs to first
propose their ideas and recommendations to City Council for their direction. He added that if this
item goes to a City Council work session, Parks and Recreation Board member attendance at the
meeting would be beneficial. After receiving City Council direction, staff can consult the City
Attorney and begin the process of amending the Fee Ordinance. The goal is for the amended
rates and ordinance changes to be set in place by the end of this calendar year in order to
implement them at the start of the new calendar year.
Board Action:
Board Member Jones made a motion to return the item to the table so the item can be considered
at a future Parks and Recreation Board meeting in order to get more direction from City Council
at a work session, seconded by Board Member Chesnut. A vote was taken and passed 7-0.
DISCUSSION ITEMS
• Motorized remote-controlled aircraft or unmanned aircraft system,
including, but not limited to, drones, airplanes, and helicopters.
The Board expressed concerns of privacy issues as well as safety issues with the use of these
motorized systems. Also recommended was the consideration of adding other remote control
vehicles, boats, cars, trucks, etc., to the prohibited use list, which the ordinance currently only
specifies aircraft systems.
Superintendent Diaz recommended, and the Board agreed, that this item be brought back for
further discussion at a future meeting, because further changes to the current version of the
Prohibited Acts will need to change with the passing of the new Open Carry laws.
Minutes September 14, 2015
Wylie Parks and Recreation Board Meeting
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ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Jones and seconded
by Board Member Harris. A vote was taken and passed 7-0. The meeting was adjourned at 7:48 p.m.
ATTEST
Janet Hawkes Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes September 14, 2015
Wylie Parks and Recreation Board Meeting
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