01-17-2008 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board
CITY OF WYLIE NOTICE OF MEETING
Regular Meeting Agenda
January 17, 2008 —6:30 pm
Wylie Municipal Complex
Council Chambers/Council Conference Room
2000 Highway 78 North
Steward Matthews Chair
Polly Harrison Vice Chair
Patsy Robertson Board Member
Kathryn Welp Board Member
Ashley Burt Board Member
Kathy Spillyards Board Member
Warner Washington Board Member
Carole Ehrlich Board Liaison
Carole Ehrlich Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD
972.442.8170.
CALL TO ORDER
Announce the presence of a Quorum.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the November 15, 2007
Public Arts Advisory Board Meeting.
WORK SESSION
❑ Consulting recommendations and direction from the Public Arts Advisory
Board regarding the creation of the Wylie Public Art Polices and
Procedures. (Architectural Arts consultant, Sharon Leeber)
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January 17,2008
Wylie Public Arts Advisory Board Regular Meeting Agenda Page 2 of 2
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 11th day of January, 2008 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a
courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov.
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Carole rlic , ity Secretary •t Date Notice Removed
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Public ArtsAdvisory Board CITY OF WYLIE
Minutes
Regular Board Meeting
November 15, 2007— 6:30 p.m.
Wylie Municipal Complex
Council Conference Room
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:40 p.m. by Chairman Matthews. Those in attendance were: Patsy
Robertson, Polly Harrison, Kathy Spillyards and Warner Washington. Board members Ashley Burt and
Kathy Welp were absent.
Staff present was Carole Ehrlich, Board Liaison/Secretary.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the October 18, 2007
Public Arts Advisory Board Meeting.
Board Action
A motion was made by Board member Patsy Robertson, seconded by Board member Warner
Washington to approve the minutes from the October 18, 2007 PAAB meeting as presented. A vote
was taken and passed 5-0 with board members Kathy Welp and Ashley Burt absent.
2. Consider and act upon the acceptance of a proposal from Sharon Leeber,
President and art consultant for Architectural Arts to create the Wylie Public
Arts Policies and Procedures for the Administration of Art at $150.00 per hour
not to exceed $5,000. and to be finally approved and executed by the City
Manager.
Staff Comments
PAAB staff liaison Carole Ehrlich explained that during the October 18, 2007 PAAB meeting discussion, the board
directed staff to contact two art consultants and requested a proposal of costs to provide information to create the
public arts policies and procedures for the administration of public art; in lieu of a master plan. Staff representative
Ehrlich contacted two consultants; Pat Bodnyk, who has worked with the City of Keller for several years and
Sharon Leeber, President of Architectural Arts. Pat Bodnyk sent a resume but declined to submit a final proposal
to complete the work due to other obligations. Sharon Leeber, President of Architectural Arts did submit a
proposal and a summary of the work she would provide within that proposal for board review and action.
Board Discussion
Board Chairman Matthews reported that he had reviewed the submission from Architectural Arts president
Sharon Leeber. He asked the board, based on this proposal, if this was still the direction the board wished to go
with completing a Wylie Public Arts Policies and Procedures for the Administration of Art in lieu of a Wylie Public
Arts Master Plan. Board member Robertson stated that she believed the proposal was a good selection of the
items the board wished to cover in the policies and procedures and felt the cost was very competitive for the
experience and expertise Ms. Leeber brought to the City. Chairman Matthews commented that he believed the
board was heading in the right direction with the policies and procedures, stating that he believed it gave the
board a little more flexibility in initiating the program. He stated that the next action would be to recommend
approval of the proposal by a motion. Board Chair Matthews commented that Ms. Leeber was extremely qualified
to complete the documents. He asked how the $5,000 maximum could be controlled. Staff Liaison Ehrlich replied
that the contract for the performance of work could include the clause, "costs not exceed $5,000 without prior
approval". She explained that Ms. Leeber had mentioned that if the meeting with City Council could be held to one
work session specifically for this discussion, and other stakeholders were kept to one meeting, that maximum
would not be an issue. She also explained that the final document would be completed by City staff which would
keep the cost lower. She explained that Ms. Leeber stated that she would, more than likely, spend additional
hours on the project but felt her costs would be covered with the 5 day maximum at $1,000 per day. Board Chair
Matthews asked the board if it was their consensus that the board move forward now with the recommendation of
policies and procedures with one proposal or delay the item and go out for more proposals. Board member
Robertson commented that she believed that Sharon Leeber was more than qualified to complete the document.
Board member Spillyards concurred and commented that she believed Sharon Leeber was extremely qualified
and the board needed to move forward with completion of policies and procedures. Board liaison Ehrlich reported
that Ms. Leeber would be sending a contract with the timeline for the proposed work and associated costs for the
City Manager to execute. She told the board that Ms. Leeber had estimated that the project would take through
February or early March to complete.
Board Action
A motion was made by board member Kathy Spillyards, seconded by vice chair Polly Harrison to
accept a proposal from Sharon Leeber, President and art consultant for Architectural Arts to create the
Wylie Public Arts Policies and Procedures for the Administration of Art at $150.00 per hour; not to
exceed $5,000 and to be finally approved and executed by the City Manager. A vote was taken and
passed 5-0 with board members Kathy Welp and Ashley Burt absent.
ADJOURNMENT
Board Action
A motion was made by board chair Matthews, seconded by Vice Chairman Harrison to adjourn the
meeting at 7:00 p.m. A vote was taken and passed 5-0 with board members Welp and Burt absent. The
next board meeting will be on December 13, 2007.
Steward Matthews, Chair
Carole Ehrlich, Secretary
November 15,2007 Wylie Public Arts Advisory Board Minutes Page 2 of 2