10-13-2015 (Parks & Recreation) Minutes Parks and Recreation
ec eation Board
CITY OF WYLIE
Special Called Meeting Minutes
Tuesday, October 13, 2015
6:30 p.m. (Approximate time as posted)
Wylie Municipal Complex
Public Services 3rd Floor Conference Room
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 7:11 p.m. with Board Member Chesnut, Board
Member Jones, Board Member Kinser, and Board Member White present. Board Member Harris and
Board Member Ulmer were absent from the meeting.
Staff members present were Parks and Recreation Superintendent, Robert Diaz, and Parks and
Recreation Board Secretary, Janet Hawkes. Public Service Director, Mike Sferra,joined the meeting at
7:29 p.m.
CITIZENS PARTICIPATION
No citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the September 14,
2015 special meeting.
Board Action:
Board Member Jones made a motion, seconded by Board Member White, to approve the minutes
from the September 14, 2015 Meeting. A vote was taken and passed 5-0.
Tabled Item from September 14, 2015 (motion to remove from the table and
consider.)
Board Action:
Board Member Kinser made a motion, seconded by Board Member Chesnut, to remove from the
table and consider acting upon recommending to the City Council changes in the Fee Ordinance
on Brown House rental fees. A vote was taken and passed 5-0.
2. Consider and act upon recommending to the City Council changes in the
Fee Ordinance on Brown House rental fees.
Immediately following the work session with City Council, the Parks and Recreation Board met in
the Public Services conference room to discuss direction given by the City Council, in order to
prepare a final recommendation for their decision regarding changes to the Brown House Fee
Ordinance and Brown House rental fees.
The Board agreed to recommend the following to the City Council:
o Offer a non-profit organization reduced rate option on the Brown House fee structure
during off peak times:
• Offer option Monday through Thursday only for non-profits
• Reduce required deposit to $100 for non-profits
• Lower hourly rate to$50 per hour for non-profits
,,,,, • Offer minimum of two hour rental for non-profits
o Change minimum rental to two hours Monday through Thursday for all rentals.
o Grandfather in the Wylie Senior High School's annual tradition of hosting the Senior Tea
event at no charge. _.•,
o Request Police Chief, Anthony Henderson, to review and provide input on the Brown
House Draft Alcohol Policy.
o Submit Draft Alcohol Policy with above amendments for City Attorney consultation.
Board Action:
Board Member Rose made a motion to approve the fee ordinance recommendation with the
addition of the Wylie Independent School District (WISD)/non-profit fees discussed to include the
$50 an hour fee, two hour minimum, and a reduced deposit of$100, the reduction of the two hour
minimum for all rentals Monday through Thursday, the grandfathering in of the existing WISD
events at their current rates, to have the City Attorney review the Draft Alcohol Policy, and as a
courtesy to request Wylie Police Chief Henderson review the Draft Alcohol Policy. The motion
was seconded by Board Member Kinser, and a vote was taken and passed 5-0.
DISCUSSION ITEMS
There were no discussion items.
ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Kinser and seconded
by Board Member Jones. A vote was taken and passed 5-0. The meeting was adjourned at 7:59 p.m.
ATTEST
Janet Hawkes, Board Secretary Matt Rose, Board Chairman ••••
Minutes October 13, 2015
Wylie Parks and Recreation Board Meeting
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