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10-13-2015 (Parks & Recreation) Minutes Parks and Recreation ec eation Board CITY OF WYLIE Special Called Meeting Minutes Tuesday, October 13, 2015 6:30 p.m. (Approximate time as posted) Wylie Municipal Complex Public Services 3rd Floor Conference Room 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 7:11 p.m. with Board Member Chesnut, Board Member Jones, Board Member Kinser, and Board Member White present. Board Member Harris and Board Member Ulmer were absent from the meeting. Staff members present were Parks and Recreation Superintendent, Robert Diaz, and Parks and Recreation Board Secretary, Janet Hawkes. Public Service Director, Mike Sferra,joined the meeting at 7:29 p.m. CITIZENS PARTICIPATION No citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the September 14, 2015 special meeting. Board Action: Board Member Jones made a motion, seconded by Board Member White, to approve the minutes from the September 14, 2015 Meeting. A vote was taken and passed 5-0. Tabled Item from September 14, 2015 (motion to remove from the table and consider.) Board Action: Board Member Kinser made a motion, seconded by Board Member Chesnut, to remove from the table and consider acting upon recommending to the City Council changes in the Fee Ordinance on Brown House rental fees. A vote was taken and passed 5-0. 2. Consider and act upon recommending to the City Council changes in the Fee Ordinance on Brown House rental fees. Immediately following the work session with City Council, the Parks and Recreation Board met in the Public Services conference room to discuss direction given by the City Council, in order to prepare a final recommendation for their decision regarding changes to the Brown House Fee Ordinance and Brown House rental fees. The Board agreed to recommend the following to the City Council: o Offer a non-profit organization reduced rate option on the Brown House fee structure during off peak times: • Offer option Monday through Thursday only for non-profits • Reduce required deposit to $100 for non-profits • Lower hourly rate to$50 per hour for non-profits ,,,,, • Offer minimum of two hour rental for non-profits o Change minimum rental to two hours Monday through Thursday for all rentals. o Grandfather in the Wylie Senior High School's annual tradition of hosting the Senior Tea event at no charge. _.•, o Request Police Chief, Anthony Henderson, to review and provide input on the Brown House Draft Alcohol Policy. o Submit Draft Alcohol Policy with above amendments for City Attorney consultation. Board Action: Board Member Rose made a motion to approve the fee ordinance recommendation with the addition of the Wylie Independent School District (WISD)/non-profit fees discussed to include the $50 an hour fee, two hour minimum, and a reduced deposit of$100, the reduction of the two hour minimum for all rentals Monday through Thursday, the grandfathering in of the existing WISD events at their current rates, to have the City Attorney review the Draft Alcohol Policy, and as a courtesy to request Wylie Police Chief Henderson review the Draft Alcohol Policy. The motion was seconded by Board Member Kinser, and a vote was taken and passed 5-0. DISCUSSION ITEMS There were no discussion items. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Kinser and seconded by Board Member Jones. A vote was taken and passed 5-0. The meeting was adjourned at 7:59 p.m. ATTEST Janet Hawkes, Board Secretary Matt Rose, Board Chairman •••• Minutes October 13, 2015 Wylie Parks and Recreation Board Meeting Page 2