08-13-2007 (Library) Minutes MINUTES
Library Advisory Board
Monday, August 13, 2007
Smith Public Library
800 Thomas Street
7:00 p.m.
A ,ORDER
Grace Morrison called the meeting to order.
Members Present: Grace Morrison, Shirley Burnett, David James,
Lucy Shriver, Robert Wieneke
Members Present: Jim Griffin was late.
Members Absent: Junaid Najamuddin
Rachel Orozco, Board Liaison
s$ _PAR.
Jerri Smith, Friends President, announced that the Friends are hosting a"Coffee
Talk"for Library Board members, Friends,and special guests on Thursday,
September 20,2007. Books for the new Library will be presented to prominent citizens for
their contributions to the community.
Jerri talked about the successful Ribbon Cutting for the Friends sponsored by American
National Bank and the Chamber of Commerce. The Friends joined the Chamber this year.
The Friends will also participate at the New Teacher Luncheon. They will have a table with
Friends and Library information.
Jerri also talked about the Friends' efforts in promoting the purchasing of new books for the
Library.
The Friends have also attended budget and architect meetings in support of the Library.
AVON ..
w °x'
ACTIO* S
Minutes were read and approved for July 9, 2007.
A Library Board orientation was presented for new Library Board members.
Library Board members may e-mail the Library Director individually, however;
Library Board members may not have a discussion with two or more members.
t"'TS
Rachel Orozco reviewed the Library Building Project. She passed around the one
dimensional model. She also used the more detailed design. The City Hall,
Recreation Center, and Library were discussed in relation to location. The Library
was discussed in more detail.
City Hall is first as traffic approaches the new 1378. The City Hall is three stories;
the Recreation Center is two floors; and the Library is one floor.
The method that the Library uses to communicate with the architects was
explained. It was also explained that the Library staff is working to have the drive
up book drop designed. Because of the change of the parking lot, the architects
are saying that the drive up book drop is difficult to design.
The different areas were reviewed such as the Early Childhood Center; Quiet
Room; and Teen Center.
It was asked if the courtyard could become the book drop. The Library staff
preference is to have it in the circulation work room. It is labor intensive to have
a book drop that does not fall into the circulation work room.
Rachel checked with Mindy Manson, City Manager, and it is alright for Library
Board members to attend architect meetings. The Library has not been given a
clear time table for groundbreaking.
All meetings with the architect and Mayor and Council are open to the public.
The Library went back to the orientation training when Jim arrived. It was
explained that Library Policy is written by staff and discussed and approved by
the Library Board. Policies often go through the City Attorney for review. The
Circulation and Collection Development Policies were revised and approved in
2006. The Library also added an exhibits policy. In 2007, the Internet Policy will
be reviewed.
The Library Director's responsibilities to the Library Board were reviewed.
Rachel also explained the Friends relationship to the Library.
The Northeast Texas Library System was explained by Shirley Burnett and Grace
Morrison. Both serve as Lay Representatives to NETLS. They vote on library
issues related to the state. NETLS informs libraries about the State Library and
services available to libraries. NETLS also offers continuing education online
classes that are free to library staff and library board members.
The Library Board is asked to attend Library Board meetings and Council
meetings related to the Library. For example, Library Board members have
attended the budget meetings. The budget meeting is Tuesday, August 14. It is
the third budget hearing. At this meeting, the Library will have to justify the
budget. Grace explained that the Library Board is not asked questions at the
Council meeting. The Library Board is available for moral support.
Rachel will provide additional statistical information at a later date. It was
explained that the Library Reports are available on the Texas State Library
website.
The Library Budget includes: an increase in 30 hours per week for part-time
hours: the proposed book budget includes a $15,000 increase to purchase non-
fiction items. The base is $66,900 with $15,000 additional. The rest of the
budget has seen slight increases due to more activity in the Library and increases
in services. The capital outlay was taken out because the building has been
delayed.
Rachel passed out a statistical report that shows data such as circulation; library
card registration; renewals; revenue; and cataloging.
Rachel explained that she sends out memos and data with the budget requests for
the budget hearings.
O. , R;:: .°' S
Grace Morrison adjourned the meeting at 8:30 p.m.
trace Morrison,President