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09-09-2015 (Parks & Recreation) Minutes Parks and Recreation CITY WYLiE Board Sub Committee Special Meeting Minutes Wednesday, September 9, 2015 -6:30 p.m. Wylie Municipal Complex Public Services -3rd Floor Conference Room 300 Country Club Road, Building 100 Wylie, Texas 75098 CALL TO ORDER Meeting began at 6:43 p.m. with the three Brown House Subcommittee Members present: Board Member Chesnut, Board Member Jones, and Board Member Kinser. Staff members present: Parks and Recreation Superintendent, Robert Diaz, and Parks Board Secretary, Janet Hawkes. A QUORUM OF THE PARKS AND RECREATION BOARD MEMBERS WAS PRESENT FOR THIS MEETING. NO ACTION OF THE PARKS AND RECREATION BOARD SUBCOMMITTEE WAS TAKEN. DISCUSSION ITEMS Review of the Brown House facility fees. Superintendent Diaz stated that the goal of the evening's meeting was to finalize the Subcommittee's recommendation regarding the Brown House facility fees, and take it before the Parks and Recreation Board for their review during the September 14th regular meeting. Superintendent Diaz reviewed the updated rental pricing comparison with the Subcommittee Members. The comparison included a Staff recommended fee structure, the Birmingham Trust's previously used fee schedule, as well as pricing for historical properties rented out in the City of Carrollton, City of Dallas, and City of Fort Worth. Superintendent Diaz advised the Subcommittee that Staff previously toured a Farmers Branch facility, and included in the meeting Agenda Packet, Farmers Branch's detailed rental rate schedule, rental agreement, general restrictions list, and their adopted reservation policies and procedures. The Subcommittee requested the following amendments to the final recommendation: 1. Adopt the Staff fee structure as recommended, but increase the deposit fee to $600 when alcohol is served during rental. 2. Include in the policies, the allowance of outside food provided by the renter, therefore, not limiting the renter to strictly using an outside catering vendor. 3. Include the Bart Peddicord Community Center in the alcohol policy. 4. Add to the Parks and Recreation Board September 14th Agenda, the removal of this item from the table, then listing it as an action item. ADJOURNMENT The meeting ended at 8:08 p.m. ATTEST • ,1A Janet Hawkes, Board Secretary Bobby ihser, Board Member