02-18-2016 (Public Arts Advisory) Minutes _IA/1
Public Arts Advisory Board
CITY OF WYLIE
VINO.
Minutes
Regular Meeting
February 18, 2016 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:06 p.m. by Chairman Lynn Grimes.
Board members present included: Lynn Grimes, Margaret Boyd, Anita Jones, Lisa Green, and Michelle
Pugh. Board member Brooke Lopez and Lauren Howard were absent.
Staff present included: Carole Ehrlich, board liaison.
DISCUSSION ITEMS
• Update and discussion regarding beginning processes for the 2015 CIP
Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison-Board)
Staff Comments
PAAB liaison Ehrlich reviewed the city management recommendations regarding the art sites and
budgets. It was determined that the art site would not be in the thoroughfare right-of-ways but would be
located on City owned property. Some of the CIP projects were on roadways that did not have
locations suitable for art site or were very small in budget amounts. The board reviewed three sites
recommended.
The entrance to the walking trails at the Municipal Complex on FM 1378 (Country Club) and the
entrance to the walking trails from the West Brown Street location. These locations were close to the
roadways and could be seen by vehicular traffic and pedestrian traffic. The third location was on East
Brown Street near the Disc Golf Park (Oncor Plant)
Ehrlich reviewed the budgets for each location, leaving funding in place for art maintenance, artist
honorariums and contingencies. The artist budget for the FM 1378 and West Brown Street Projects
were set at $130,000 and the East Brown Street project at $52,000. The artist budgets would include
all items required to fabricate and install the art. (engineer certification, base construction, fabrication,
lighting and installation)
Ehrlich reviewed the Call for Artists noting that staff was requesting direction to move forward once any
needed minor changes had been made. Also included in the presentation was a timeline for the
February 18,2016 Wylie Public Arts Advisory Regular Meeting Minutes . 2
processes from the Call for Artists to the fabrication and installation of the three pieces set to complete
sometime early 2017.
Ehrlich encouraged each member to solicit possible members of the Art Selection Panel for the three
sites. A combination of artist, art coordinators, landscape architects, community members and a board
member were needed to review submission from the Call and make final recommendations to the
board who in turn will recommend to the Wylie City Council for final approval to commission the art
pieces.
Direction from the board was to move forward with the call based on the recommendations from City
staff.
• Discussion regarding the 2016 Bluegrass on Ballard to be held July 2, 2016. (C.
Ehrlich, PAAB Liaison)
Board liaison Ehrlich reviewed the approved vendors for the Bluegrass on Ballard. They include three
food vendors and multiple craft and multi-level market companies.
• Discussion regarding a possible Farmer's Market in Olde City Park sponsored
and funded by the Wylie Art Gallery. (L. Grimes, Chair)
Board Chair Grimes informed board members that the Wylie Art Gallery (WAG) was planning to bring
fresh vegetable and fruit vendors to the Bluegrass on Ballard Crafts in the Park on July 2"d with all
vendor booth fees going to the City's Public Art Program.
She explained that WAG, a not for profit organization would then provide a "Farmers Market" in Olde
City Park in August, September and October, 2016 with proceeds going to WAG to purchase
community art and provide art scholarships. She noted this was only for informational purposes and to
insure the board had no issues with regard to bringing fresh produce into the July event.
Board members wished her the best in her endeavor to provide a Farmer's Market in Olde City Park
and provide additional vendors for the July event.
REGULAR AGENDA
1. Consider and act upon approval of the Public Arts Advisory Board minutes from
the January 21, 2016 Regular meetings. (C. Ehrlich, PAAB Liaison)
Board Action
A motion was made by board member Boyd, seconded by Vice Chair Jones to approve the January 21,
2016 Public Arts Advisory Board minutes with one correction to note a Regular meeting. A vote was
taken and the motion passed 5-0 with board members Lopez and Howard absent.
February 18,2016 Wylie Public Arts Advisory Regular Meeting Minutes _ 3
ADJOURNMENT
With no further business before the board, a motion was made by Vice Chair Jones, seconded by
board member Pugh, to adjourn the meeting at 6:40 p.m. A vote was taken and the motion passed 5-0
with board member Lopez and Howard absent.
-2 '—' '(7' '
yn rimes, Chaff
Caro e Ehrlich, S cretary