11-12-2007 (Library) Minutes MINUTES
Library Advisory Board
Monday, November 12, 2007
Smith Public Library
800 Thomas Street
7:00 p.m.
CALL TO ORDER
Grace Morrison called the meeting to order at 7:09 p.m.
Members present: Grace Morrison, David James, Lucy Shriver, Junaid Najamuddin,
Jim Griffin
Members Absent: Robert Wieneke; Shirley Burnett
Library Liaison: Rachel Orozco
CITIZEN PAICUPAT,, N
ACTION ITEMS
Minutes were approved for the October 8, 2007.
PRESENTATION
DISCUSSION ITEMS
Rachel reported that the Library was looking at streamlining the process for
obtaining fines. The patrons are not responding to certified mail. They respond
to the final notice that says they will be sent to court. Rachel will check with
Mindy on this and the possibility of changing the ordinance. This is the only part
of the circulation policy that we want to change.
The architects are coming on Wednesday, November 27 at 5 p.m. This is a
special called session. The architects will discuss cost.
Rachel explained the different program spaces such as the meeting room; story
time room; and quiet room. Rachel explained the ramps and stairs that were
proposed in the Library. Rachel showed the difference between the plans without
the stairs. The architect is saying that one part of the soil is higher than the other
part. The architects say that it is too expensive to grade the land.
It was commented that the architects have essentially made two separate rooms.
The Planning Director looked and said that it was a slight incline. The Library
staff wants to be able to make the building as flexible as possible. Stairs and
ramps eliminate this flexibility.
The option is to spend the money and grade the land so that the building is flat on
one floor. The whole point of the first floor was to have a friendly, adaptable
space.
Rachel recommended that the Library Board attend the Council. In a survey of
thirty-two libraries nation-wide, no one recommended a bi-level library. One of
the libraries had a law suit. Another library removed the bi-level floors to one
floor in a redesigned. The Library has not seen cost estimates to grade the land.
Grace suggested that we fill out a citizen participation form to speak if the bi-level
floor is proposed.
David James said that his wife comes to the Library all the time and needs easy
access to all areas of the Library. Lucy Shriver was also concerned about the
steps in regards to physically disabled people.
Rachel explained how the drive through book drop worked and the twenty-five
libraries surveyed to show the architect that a drive through book drop is needed.
The comments from other libraries in regard to the ramps and stairs were given to
Mindy.
Library plans: As you enter the building, the Library will have a display about the
history of the Library; self-check; café; computer room; teen room; meeting
room; and story time room. The book drops include an indoor and outdoor
bookdrop. Mindy has been supportive throughout the process.
Grace encouraged the Library Board to attend the next architect meeting and to be
prepared to speak if necessary.
STAFF REPORTS
Rachel passed out a comparison of activity comparing FY 2007 to FY 2006. All
areas of Library activity have gone up.
Rachel explained that Cheryl Roberts is responsible for volunteers. She held a
formal teen volunteer orientation. Adult volunteers fill out applications. They
have a one-on-one orientation. All volunteers no matter their age must go
through a background check. Cheryl has been nominated for an employee award
because of her work with the volunteers.
The Library is offering the following programs: Be-tween Book and Cinema
Club; Waggin' Tales Dog Story Time; NEH Grant Program includes the "Great
Gatsby" for the Adult Reading Club and a special program on the great jazz
singers.
The Christmas Dinner will be Monday, December 10, 2007 at the Woodbridge
Country Club at 6:30 p.m.
' ER ITEMS
ADJOURNMENT
The meeting was adjourned at 8 p.m.
1
race Morrison,President