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04-21-2016 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY O F \W E NOTICE OF MEETING Regular Meeting Agenda Public Arts Advisory Board April 21, 2016 — 6:00 pm Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas 75098 Lynn Grimes.... .. .. ..Chairman Anita Jones Vice Chairman Margaret Boyd. Board Member Michelle Pugh Board Member Nancy Peirce ... Board Member Lisa Green ... . ..... . ... .. .... ... Board Member Brooke Lopez. .. Board Member Carole Ehrlich . . .. . ..Board Liaison Carole Ehrlich Secretary In accordance with Section 551 042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: wivw.wvlietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website. wivw.inylietexas.gov The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD 972.516.6026. CALL TO ORDER DISCUSSION ITEMS • Update and discussion regarding beginning processes for the 2016 CIP Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison-Board) Executive Summary Staff will update the board on submissions received and other item related to the 2016 IP Thoroughfare Public Art Projects April 21,2016 Wylie Public Arts Advisory Board Meeting Agenda Page 2 • Discussion regarding the 2016 Bluegrass on Ballard to be held July 2, 2016. (C. Ehrlich, PAAB Liaison) Executive Summary Staff will provide an update on the 2016 event planning. REGULAR AGENDA 1. Consider and act upon approval of the Public Arts Advisory Board minutes from the March 17, 2016 Regular meetings and the March 31, 2016 Special Called Meeting. (C. Ehrlich, PAAB Liaison) ADJOURNMENT CERTIFICATION I certi.61 that this Notice of Meeting was posted on this 15th day of April, 2016 at 5.00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website. www.wvlietexas.gov Carole Ehrlich,City Secretary Date Notice Removed jtV Public Arts Advisory Board CITY OF WYLIE • f Minutes Regular Meeting • March 17, 2016 — 6:00 p.m. Wylie Municipal Complex Council Chambers/Conference Room . 300 Country Club Road, Bldg. 100 • CALL TO ORDER The Public Arts Advisory Board meeting was called to order at 6:03 p.m. by Chairman Lynn Grimes. ' Board members present included: Lynn Grimes, Michelle Pugh, Brooke Lopez and Nancy Peirce. Board members Margaret Boyd, Anita Jones, Lisa Green, were absent. Staff present included: Carole Ehrlich, board liaison. •• Board Chair Grimes welcomed new board member Nancy Peirce. • DISCUSSION ITEMS • Update and discussion regarding beginning processes for the 2016 CIP Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison-Board) Staff Comments PAAB Liaison Ehrlich addressed the board stating that the final Call for Artists was presented in the packet for tonight's meeting . The next steps in the process includes the use of callforentries.org (CaFE) for submission of all artist RFQ's. The approximate cost will be $600 and the organization will • administer all RFQ responses and manage the review of each by the pare-down committee, selection panel and PAAB. This process will save City staff weeks of work. Staff is requesting direction to use callforentries.org to publish the call. It will also be published on the Dallas Cultural Arts website. Direction from the board was to move forward with the CaFE service for the 2016 CIP Thoroughfare Public Art Projects. ' • Discussion regarding the 2016 Bluegrass on Ballard to be held July 2, 2016. (C. Ehrlich, PAAB Liaison) • Staff Comments Staff provided a list of current vendors approved for the event; showing 26 craft vendors and 4 food March 17,2016 Wylie Public Arts Advisory Regular Meeting Minutes Page 12 • vendors. The board suggested splitting up the responsibilities so half the board would work the morning shift and half the afternoon/evening shift. Board member Lopez stated she would handle and procure volunteers for the event. REGULAR AGENDA 1. Consider and act upon approval of the Public Arts Advisory Board minutes from the February 18, 2016 Regular meetings. (C. Ehrlich, PAAB Liaison) Board Action s. A motion was made by board member Lopez, seconded by board member Pugh to approve the February 18, 2016 PAAB minutes as presented. A vote was taken and the motion passed 4-0 with board members Boyd, Green and Jones absent. c. 2. Consider and act upon members of the Art Application Pare-Down Committee. Staff Comments Board Liaison Ehrlich addressed the board stating that staff is requesting the board to submit names of members to serve on a Public Art Thoroughfare Project Pare-Down Committee to reduce the number of submissions received to a manageable number of applications to submit to the Public Art Advisory Board for review by the Selection Committee. Using callforartists.org as the location for artists to submit required RFQ information will more than likely attract 150 to 200 artist submissions; Allowing the committee to pare-down the submissions to around 20 -25 applicants. This will assist the selection panel in making their semi-finalists selections. This committee should consist of a PAAB member, a professional in public art administration and an artist. The committee will review all applications from photos of previous work, resumes and experience in public art. The committee will also look at what the artist envisions for the site(s). Margaret Robinette, retired art coordinator for the Dallas Cultural Arts Center and City Manager Mindy Manson have indicated they would serve if appointed. Board Action • A motion was made by board member Pugh, seconded by board member Peirce to appoint City Manager Mindy Manson, PAAB Chair Lynn Grimes, and Art Coordinator (retired) Margaret Robinette to the pare-down committee. A vote was taken and the motion passed 4-0 with board members Boyd, Green and Jones absent. 3. Consider and act upon members of the Public Art Selection Committee for the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison) Staff Comments PAAB Liaison Ehrlich addressed the Board stating that staff is requesting nominations and approval of a Public Art Thoroughfare Project Selection Committee to review applicants and the selection of 1-3 semi-finalists for each site or multiple sites. Possible members could include: landscape architects, professional artists, community members and leaders, and a member of the public art board. This March 17,2016 Wylie Public Arts Advisory Regular Meeting Minutes Page 13 gives a broader opinion of all art that is submitted and makes the process less subjective by all. The committee should consist of 5-7 members. Ehrlich reported that Margaret Robinette and City Manager Mindy Manson have indicated they would • serve if appointed. The board discussed several members they would like to nominate. Chair Grimes stated that she wanted to recommend tabling the item to a special meeting in the near future in order to have time to hear back from an artist that had been invited and to find a long time citizen of the City to serve on the committee. The board concurred. Board Action A motion was made by board member Peirce, seconded by board member Lopez to table consideration of the 2016 Thoroughfare Public Art Project Selection Committee to March 31, 2016 at 3:00 p.m. to allow time to contact more prospective committee members. A vote was - taken and the motion passed 4-0 with board members Boyd, Green and Jones absent. ADJOURNMENT With no further business before the board, a motion was made by board member Pugh, seconded by board member Lopez, to adjourn the meeting at 6:50 p.m. A vote was taken and the motion passed 4-0 with board members Boyd, Green and Jones absent. Lynn Grimes, Chair Carole Ehrlich, Secretary Public Arts Advisory Board CITY OF WYLIE Minutes Special Called Meeting March 31, 2016 — 3:00 p.m. Wylie Municipal Complex Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 CALL TO ORDER The Public Arts Advisory Board meeting was called to order at 6:03 p.m by Chairman Lynn Grimes. Board members present included: Lynn Grimes, Michelle Pugh, Brooke Lopez, Lisa Green, and Nancy Peirce. Board members Margaret Boyd and Anita Jones were absent. Staff present included: Carole Ehrlich, board liaison. DISCUSSION ITEMS • Update and discussion regarding beginning processes for the 2016 CIP Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison-Board) Staff Comments PAAB Liaison Ehrlich addressed the board stating that the final Call for Artists has been posted on the CaFE' website and the Americans for the Arts website. Currently on submission has been received. REGULAR ITEMS Tabled Item from March 17, 2016 Board Action A motion was made by board member Pugh, seconded by board member Peirce to remove Item #1, Selection of the Public Art Selection Committee for the 2016 Thoroughfare Public Art projects from the table and consider. A vote was taken and the motion passed 5-0. 1. Consider and act upon members of the Public Art Selection Committee for the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison) March 31,2016 Wylie Public Arts Advisory Special Called Meeting Minutes Page 12 Staff Comments PAAB Liaison Ehrlich addressed the Board stating that staff is requesting nominations and approval of a Public Art Thoroughfare Project Selection Committee to review applicants and the selection of 1-3 semi-finalists for each site or multiple sites. Possible members could include: landscape architects, professional artists, community members and leaders, and a member of the public art board. This gives a broader opinion of all art that is submitted and makes the process less subjective by all. The committee should consist of 5-7 members. Ehrlich reported that Margaret Robinette and City Manager Mindy Manson, citizen Shirlety Burnett, Shohn Rogers, Park supervisor, national artist John Pototschnik, former PAAB and Council member Kathy Spillyards, and PAAB chair Lynn Grimes have indicated they would serve if appointed. Board Action A motion was made by board member Lopez, seconded by board member Green to appoint the follow Selection Committee members: PAAB Chair Lynn Grimes, City Manager Mindy Manson, Parks Supervisor Shohn Rogers, retired Dallas Cultural Arts Administrator Margaret Robinette, artist John Pototschnik, former PAAB member Kathy Spillyards and citizen Shirley Burnett. A vote was taken and the motion passed 5-0 with board members Boyd and Jones absent. ADJOURNMENT With no further business before the board, a motion was made by board member Lopez, seconded by board member Green, to adjourn the meeting at 3:09 p.m. A vote was taken and the motion passed 5-0 with board members Boyd and Jones absent. Lynn Grimes, Chair Carole Ehrlich, Secretary