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03-14-2016 (Parks & Recreation) Minutes CITY:F WYLIE Parks and Recreation Board Meeting Minutes Monday,March 14,2016—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m.with Board Member Chesnut, Board Member Jones, and Board Member White present. Board Member Harris, Board Member Kinser, and Board Member Ulmer were all absent from the meeting. Board Member Jones left the meeting early at 715 p.m. Staff members present were Parks and Recreation Superintendent, Robert Diaz, and Parks Board Secretary, Janet Hawkes. CITIZENS PARTICIPATION No Citizens came forward. BUSINESS ITEMS 1. REMOVE FROM TABLE FROM DECEMBER 2015 MEETING: (MOTION TO REMOVE TO BE CONSIDERED PRIOR TO ITEM CONSIDERATION) Consider and act upon vendor application for Wylie East High School (WEHS) Cross Country Team to sell items at a cross country meet to be held September 3, 2016 at Founders Park. Board Action 1: Board Member Jones made a motion to remove the item from the table. The motion to remove the item from the table was seconded by Board Member White. A vote was taken and passed 4-0. Superintendent Diaz updated the Board that the applicant has since clarified their intentions with Staff, and confirmed that they only intend to sell items such as prepackaged concessions and t- shirts at their meet in Founders Park on September 3, 2016. All funds raised will go to support the Wylie East High School Cross Country Team. Board Action 2: Board Member Chesnut made a motion to approve the vendor application for the Wylie East High School Cross Country Team, to sell items at a cross country meet on September 3, 2016 at Founders Park. The motion was seconded by Board Member Jones. A vote was taken and passed 4-0. 2. Consider and act upon the request from the Wylie Art Gallery for a Farmers Market to be held in Olde City Park on August 6, September 3, and October 1, 2016. Lynn Grimes, Founder/Co-owner of the Wylie Art Gallery, a non-profit organization, located at 201 N. Ballard Avenue, Suite 100, Wylie, Texas, addressed the Board to discuss details of her submitted vendor application. Ms. Grimes advised the Board that she wants to host a Wylie Farmers Market event on the first Saturday of August, September and October of this year,from 8:00 a.m. to 2:00 p.m. Ms. Grimes stated she hopes for the event to be successful and to continue on into 2017. Fees collected would support community art projects and scholarships. Types of items would include fresh produce and meats, as well as packaged items such as honey, bread, pasta, spices,jams, etc. She also hopes to have food vending trucks on site. Superintendent Diaz added that the vendor applicant would be responsible for notifying the Collin County Environmental Services for required permits. The Parks Division staff would assist with litter and park set up, and the event time frames would still allow for late afternoon and evening rentals of the Olde City Park pavilion and gazebo. Board Action: Board Member Jones made a motion to approve the vendor application for the Wylie Art Gallery to host a Farmers Market in Olde City Park on August 6, September 3 and October 1, 2016. The motion was seconded by Board Member White. A vote was taken and passed 4-0. DISCUSSION ITEMS Parking options in the proposed park for the Woodbridge North Development. Superintendent Diaz reviewed with the Board the different parking lot options in the proposed park for Woodbridge North Development: • Option A 19 parking spots $55,000 • Option B 13 parking spots $47,000 • Option C 14 parking spots $21,865 • Option D 9 parking spots $24,455 Superintendent Diaz noted that Staff recommended options A and B for Board consideration because option C does not provide safe and adequate pedestrian park access, and option D provides too few parking spaces. After discussion, the Board consensus was to go with Option B for the parking lot at Woodbridge North Development. Board Member Jones preferred option A, Board Member Rose, Board Member Chesnut, and Board Member White all preferred option B. Superintendent Diaz would communicate to the Developer that option B would be the preferred parking option. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Chesnut and seconded by Board Member White. A vote was taken and passed 3-0. The meeting was adjourned at 7:21 p.m. ATTEST 91ffiet Ligceivvex‘2 Janet Hawkes Parks Board Secretary Matt Rose,Parks Board Chairman Minutes March 14,2016 Wylie Parks and Recreation Board Special Meeting Page 2