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07-11-2016 (Parks & Recreation) Minutes CITY O FWYLIE Parks and Recreation Board Meeting Minutes Monday,July 11,2016—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:31 p.m.with Board Member Chesnut, Board Member Harris, Board Member Jones, Board Member White, and Board Member Robinson present. Board Member Kinser and Board Member Harris were both absent from the meeting. Staff members present were Parks and Recreation Superintendent, Robert Diaz, and Parks Board Secretary, Janet Hawkes. ELECTION OF BOARD CHAIR AND VICE-CHAIR Board Member Jones nominated Board Member and current Chair Rose for the Board Chair position for 2016-2017. Board Member White seconded the motion, and a vote was taken and passed 5-0. Board Member White nominated Board Member and current Vice-Chair Kinser for the Board Vice-Chair position. Board Member Chesnut seconded the motion, and a vote was taken and passed 5-0. CITIZENS PARTICIPATION No Citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the May 9, 2016 meeting. Board Action: Board Member Jones made a motion to approve the minutes from the May 9,2016 meeting. Board Member Robinson seconded the motion, and a vote was taken and passed 5-0. 2. Consider and act upon vendor application for the Wylie ISD Council of PTAs "Back to the Future Back to School" event at Olde City Park on August 27, 2016. The Wylie ISD Council of PTAs hosted this same event in 2015 without any issues. Food and school spirit wear will be sold during the event to raise money in support of the local school PTAs. Board Action: Board Member Jones made a motion to approve the vendor application for the Wylie ISD Council of PTAs"Back to the Future Back to School"event at Olde City Park on August 27,2016. Board Member Robinson seconded the motion, and a vote was taken and passed 5-0. 3. Consider and act upon a vendor application for the Girl Scouts of Northeast Texas Service Unit 148 for a family fun and registration event at Olde City Park on August 28, 2016. The requested event by Girl Scouts of Northeast Texas Service Unit 148 is a new event that will promote registration to Girl Scouts for the upcoming school year, along with family games and entertainment. Kona Ice Truck will be a vendor at the event, and food items will be sold with proceeds benefiting the Girls Scouts Unit 148. Board Action: Board Member Jones made a motion to approve the vendor application for the Girls Scouts of Northeast Texas Service Unit 148 family fun and registration event at Olde City Park on August 28, 2016. Board Member White seconded the motion, and a vote was taken and passed 5-0. DISCUSSION ITEMS • Follow up on Subcommittee review of the Parks Acquisition and Improvement (A& I) Fund project recommendations for the Fiscal Year 2016-17 Budget. Superintendent Diaz recapped the May meeting discussion during which the Parks and Recreation Board agreed to the Subcommittee's prioritized A&I project recommendations. The number one priority for each zone was to pursue an updated Master Plan for each zone; however,the Board agreed they did not want to see funding for such using the A& I Fund. They preferred this project be funded out of the 4B budget,which staff confirmed. Priorities in each zone were agreed to as follows: • West Zone: no recommendations for this zone in order to use funds as a match for grant funding to the East Meadow portion of the Municipal Complex Trail. • Central Zone: a trail connection added from Southbrook to Twin Lakes. • East Zone: playground replacement at Eureka Park, and installation of new recycled plastic picnic tables. Board Member Rose inquired on the possibility of a feasibility study for a future aquatics plan. Superintendent Diaz advised that such study would cost between$20,000 and$30,000 to complete and that the General Fund could possibility have the funds for a study. Board Member Chesnut inquired on the idea of the Collin County Community College administration installing an aquatics center in the facility that is planned across from the Municipal Complex. Superintendent Diaz and Board Member Rose did not have knowledge of any such plan. • Hail storm damage facility update-Bart Peddicord Community Center, Brown House, and Wylie Senior Recreation Center. Superintendent Diaz advised the Board that hail damage repair city wide was still underway. Damaged park shade covers have been replaced but some of the playground replacement parts are still on order. Damaged composite roofs at Community Park have not yet been repaired and are protected by tarps. The City's top priorities for building repair include all three fire stations and the Wylie Senior Recreation Center. Superintendent Diaz stated that the Bart Peddicord Community Center(BPCC)building requires extensive repair and therefore remains closed. He advised that it is possible that the Wylie Economic Development Corporation,who currently own the BPCC, may decide not to repair BPCC, and therefore rentals managed by the City of Wylie at the BPCC would cease.The Board Minutes July 11, 2016 Wylie Parks and Recreation Board Meeting Page 2 expressed some concern over the BPCC possibly closing and requested staff to provide information detailing how many alternate meeting room options the non-profit groups have available to them, and how many people each location could accommodate. Superintendent Diaz advised that the Lions Club,the Wylie Downtown Merchants Association, several area churches, and our own Rita Smith Library all have rooms that the non-profit groups may utilize. He added that it could be a possibility that in the future, the Senior Center, after repairs are complete, could allow one of its rooms to be used for non-profit groups on a limited basis. Staff would provide an update on the use of the BPCC at the next Board meeting. • Municipal Complex East Meadow trail project update. Superintendent Diaz updated the Board that the second phase of the trail is underway; Geotech has been completed, the site survey is complete, and the Public Arts Advisory Board has chosen its two locations along the trail for the new art pieces to be constructed. Dunaway Associates is in the process of initial trail design that should be ready for Board review during the August or September Parks and Recreation Board meeting. Superintendent Diaz said that the second trail phase measures 6,000 plus linear feet,which is more than one mile of continuous loop. There are plans to create a nature trail across the east meadow to provide further connectivity from the Creek Hollow Subdivision to the Municipal Complex. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Jones. Board Member Robinson seconded the motion, and a vote was taken and passed 5-0. The meeting was adjourned at 7:45 p.m. ATTEST Janet Hawkes Parks Board Secretary Matt Rose, Parks Board Chairman Minutes July 11,2016 Wylie Parks and Recreation Board Meeting Page 3