05-09-2016 (Library) Minutes Library Advisory Board
CITY OF WYLIE
Library Board--Minutes
Monday, May 9, 2016 — 7:00 pm
Conference Room
Smith Public Library
300 Country Club Rd., Bldg. 300
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Mindy Ayers, Shirley Burnett, Kenneth Cash, Karen Adams, Janice Borland &Rachel
Orozco,Board Liaison
Members absent: Todd Abronowitz&Gerri Washington
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to
converse, deliberate or take action on any matter presented during citizen participation.
No citizens were in attendance.
PRESENTATION
No presentation was given at the meeting.
ACTION ITEMS
The Library Board Minutes of Monday, March 14, 2016 were approved as presented.
DISCUSSION ITEMS
Borrower Policy Update: Staff has been making proposed revisions they would like to submit to the
Board for review and consideration. For example on page 1 adding"Patrons must present their library
card for all transactions." This covers anything that a library card is required for. The age 17 and under
requirement for parents to sign for a library card can't be changed. Rachel checked with the City
Attorney and was told it is a contract so the age can't be lowered.
On page 2 Leap Frog tapes have been phased out in place of downloadable books. Also, on this page it
has been decided that due to the amount of holds on popular DVD's there will be a seven day checkout
instead of the three weeks that is currently allowed.
Borrower Accounts: We added a clause stipulating that patrons may be contacted via email or other
method as determined regarding overdue materials, holds, and advance notice of due dates. In the future
communication may also be by text and/or patrons could have a choice of email or text notifications.
May 9,2016 Library Advisory Board Regular Meeting Minutes Page 2 of 3
Renewals: After a discussion with the Municipal Court Judge it has been determined that we aren't
going to send people to court because of the cost and work involved. We will leave the language in the
policy for now because it is an ordinance and always an option. Invoices will continue to be sent out
instead and they do seem to get a response.
Interlibrary Loan: Changes to this section include changing five requests to two per month, stating
ILLs may not be renewed, lending library can determine check-out period and may designate material for
in-house use only. ILL's are labor intensive and five are too many for our staff to keep up with. Method
of notification is revised to include "email or other method of notification can also be used for ILL
notifications".
Reserving Materials: Magazines have been added to the materials that may not be put on hold. The
notification clause has also been changed in this section. New language has been added regarding the
responsibility of borrower to verify due date of materials.
Billing: This is a new section that has been added to clarify methods of payment and information that
needs to be included when payment is submitted.
Extended Use Fees: Leap Frog has been deleted from here also as we have phased these out in lieu of
downloadable books.
Rachel will get a copy of the fee list for the Board. We are looking at changing the fees for black and
white and color copies because the currently are$.10 and $.25 which are inexpensive. The cost of the ink
cartridges has drastically increased.
Damage or Loss of Materials:
Library Theft: This language is quoted straight from the City ordinance.
The Board was encouraged to review the Policy again and anything they have questions about or notice
something that was overlooked please let Rachel know. Rachel will also let the Board know if staff
determines any other changes they would like to make.
STAFF REPORTS
County Funding Meeting with Judge Self:
Rachel attended a meeting with Judge Self about County funding for libraries. He said he could support
funding for libraries except for McKinney and Allen because they don't need funding. He indicated
Wylie is on the edge of being considered a big library but didn't care if they were considered big or small.
For the purposes of funding we would prefer to remain on the small list in order to receive the County
funding.
The issue of mental health was discussed and how libraries historically and still do serve as a place for
people who have no other place to go. There was a discussion about the learning disabled and how all
libraries serve adults with learning disabilities. Judge Self is interested in the mental health issues in
Collin County.
Rachel will help prepare the power point presentation for the County Commissioner's budget meeting and
will attend in support of the smaller libraries but will not give a presentation. This meeting will take place
in July and Rachel will send out a reminder to the Board Members in the event they would like to attend.
May 9, 2016 Library Advisory Board Regular Meeting Minutes Page 3 of 3
Library FY16-17 Proposed Budget:
The proposed budget has been submitted and including within that is a request to open an additional two
hours on Wednesday nights. In connection with that request additional staff or additional hours for
current staff will be needed:
Circulation: 20 hour clerk/shelver; 4 additional hours for technician
Adult: Part-time reference librarian to full time. This request is being made
whether the additional hours are granted or not because this department
is short staffed. Adding an additional part-time reference assistant in
order that the Electronic Services librarian can work the desk less to
accomplish other tasks.
Youth Services: 4 additional hours to be given to a current part-time employee.
Summer Reading Club:
Summer reading club kickoff is Friday,June 10 from 9:00am to 11:45am. The Friends of the Library will
have a table to hand out bottles of water and give out their information. The American National Bank is
donating the bottles of water.
The Summer Reading Club booklet was handed out to all Board Members for their reference.
Upcoming Special Events:
Youth Services book clubs and Wagging Tales do not meet in May in preparation for Summer Reading
Club.
Booked on Fridays: May 13 @ 12:00 Noon
Bring your lunch at noon the 2"d Friday of each month for fun reads and light conversation.
• May: The Monsters of Templeton by Lauren Groff
Good Yarn Knitting Group: May14 @ 10:30am
Knitters of all ages and experience welcome. Bring your yarn and needles. If you're new to knitting, we
recommend size 8 (5mm) needles and medium weight(4) yarn.
Friends of the Library Meeting: May 19 @ 6:00pm
The Friends of the Smith Public Library hold their monthly meetings on the 3rd Thursday of every month
at 6:00 PM in the Conference Room.
Summer Reading Kickoff: June 9 from 9:00-11:45am
Enjoy bounce houses,the Perot Museum Tech Truck, inflatable slide,petting zoo, and much more! This
is an outdoor event so please plan accordingly. Fun and free for the whole family! Overflow parking is
available at Wylie High School with complimentary shuttle to the Municipal Complex. Brought to you
by the Smith Public Library &the Wylie Recreation Center.
Summer Reading 2016: On Your Mark, Get Set....Read!
See handout for additional details and schedule.
ADJOURNMENT
Meeting adjourned at 7:47 pm.
8' SAO
LAIi-idy Ayers,Chair Date