08-08-2016 (Parks & Recreation) Minutes CITY F WYLIE Parks and Recreation Board
Meeting Minutes
Monday,August 8,2016—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m.with Board Member Chesnut, Board
Member Harris, Board Member Kinser, Board Member White, and Board Member Robinson present.
Board Member Jones was absent from the meeting.
Staff members present were Parks and Recreation Superintendent, Robert Diaz, and Parks Board
Secretary, Janet Hawkes.
CITIZENS PARTICIPATION
No Citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the July 11, 2016
meeting.
Board Action:
Board Member White made a motion to approve the minutes from the July 11, 2016 meeting.
Board Member Robinson seconded the motion, and a vote was taken and passed 6-0.
2. Consider and act upon a vendor application for the Pirate Pacesetter
Booster Club for a fundraiser event at Olde City Park on November 12,
2016.
The Wylie High School Pirate Pacesetters Booster Club has held similar events at other locations
in the past, but this is the first time they are proposing to host their event at Olde City Park. They
anticipate having 30-40 vendors selling arts and craft items, and the Booster Club will be selling
prepackaged food and drink products (no outside food vendors.) Proceeds will go to support the
Wylie High School Pirate Pacesetter Drill Team.
Board Action:
Board Member Harris made a motion to approve the vendor application for the Pirate Pacesetter
Booster Club for a fundraiser event at Olde City Park on November 12, 2016. Board Member
White seconded the motion, and a vote was taken and passed 6-0.
3. Consider and act upon a vendor application for the Wylie Art Gallery for a
Farmers Market at Olde City Park on Saturdays in 2017 on the following
dates: April 8, May 13, June 10, August 12, September 9, and October 14.
A vendor application for this same event, with an anticipated start month of August,was approved
by the Board and City Council last spring. Lynn Grimes of the Wylie Art Gallery, advised staff that
due to the excessive summer temperatures and the lack of vendors, she cancelled the event
dates for this year. Ms. Grimes submitted a new vendor application for the event to take place in
2017. All event details in the new vendor application remain the same,with the exception of the
four new dates on which they wish to host their events. Ms. Grimes also expressed to staff her
concern over acquiring enough vendors to participate at her event, and advised staff that many
vendors stated they preferred to be involved with farmer's markets that are held on a weekly
basis over a several month span.
Board Action:
Board Member Chesnut made a motion to table the item of the vendor application for the Wylie
Art Gallery for a Farmers Market at Olde City Park on Saturdays in 2017, so that Ms. Grimes may
confirm significant vendor participation prior to taking the item to City Council. The item will be
brought back for consideration at the October Parks and Recreation Board Meeting. Board
Member Robinson seconded the motion, and a vote was taken and passed 6-0.
4. Consider and act upon a final design recommendation for the East Meadow
portion of the Municipal Complex Trail.
Superintendent Diaz advised the Board that the preliminary design for the East Meadow portion
of the Municipal Complex Trail was completed by Dunaway and Associates. Staff met with
Dunaway representatives to review the layout of the trail which included 6,510 linear feet of
twelve foot wide concrete trail in the East Meadow, a 25 car parking lot, pedestrian bridge, art
piece location near the Brown Street entrance, benches, litter receptacles, trail markings, solar
security lights, and options for future amenities. Construction is anticipated to begin the fall of
2016.
A soft trail connection will be included in the center of the East Meadow,wherein it will connect
the east trail to the current west trail. Staff will maintain the soft trail by mowing it regularly, but no
mulch will be added this time. Currently the land is subleased to a farmer who maintains it, and
the Board expressed concern that the farmer's equipment will damage the trail if permitted to
continue farming the area for hay. Superintendent Diaz advised them the depth of the concrete
trail would be six inches and should not be at risk for damage. He also stated that the art pieces
will be proposed to be placed at the west side of the planned parking lot near Brown Street and
also the trailhead located near Country Club Road. The Board advised they would like to see
other amenities added in the future, such as a pavilion, drinking fountains, and restrooms.
The Board asked staff to make the following amendments to the preliminary East Municipal Trail
design: 1) add a second alternate location for the planned art piece, placing it to the west of the
parking lot entrance off Brown Street, 2) add dog stations along the trail, 3) add the other three
solar lighting locations, 4) provide trail stub outs at the add alternate locations of at least four feet
indicating that there will be future trail connections.
Board Action:
Board Member Kinser made a motion to approve the final design recommendation for the East
Meadow portion of the Municipal Complex Trail with the amendments listed being added to the
preliminary design. Board Member Harris seconded the motion, and a vote was taken and
passed 6-0.
DISCUSSION ITEMS
• Hail storm damage facility update — Bart Peddicord Community Center
(BPCC,) Brown House, and Wylie Senior Recreation Center.
Superintendent Diaz advised that the Bart Peddicord Center, Brown House and Senior Center
remain closed due to extensive hail damage repair. The Senior Center and three damaged fire
stations continue to be priority for repair by the City.
Minutes August 8, 2016
Wylie Parks and Recreation Board Meeting
Page 2
Superintendent Diaz updated the Board that the seniors continue to meet at the nearby
Waterbrook Church, who offered use of their facility throughout the remainder of this year. The
park shade covers have all been replaced, and although damaged, the park pavilion roofs remain
in working order. The Brown House sustained severe damage, primarily to the roof,windows and
air conditioner units; however, interior damage was not excessive.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Harris. Board Member
Kinser seconded the motion, and a vote was taken and passed 6-0. The meeting was adjourned at 8:02
p.m.
ATTEST
//q„.1.„.
Janet Hawkes Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes August 8, 2016
Wylie Parks and Recreation Board Meeting
Page 3