07-21-2016 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Meeting
July 21, 2016 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:00 p.m. by Chair Lynn Grimes. Board
members present included: Lynn Grimes, Nancy Pierce, Michael Schwerin, Brooke Lopez, and Lisa
Green. Board members Michelle Pugh and Vice Chair Anita Jones were absent.
Staff present included: Carole Ehrlich, board liaison.
• Welcome to newly appointed board member Michael Schwerin.
Board members welcomed new board member Michael Schwerin.
DISCUSSION ITEMS
• Update and discussion regarding the Semi-Finalists for the 2016 CIP
Thoroughfare Public Art Projects and Jury Process. (C. Ehrlich, PAAB Liaison-
Board)
Executive Summary
Board Liaison Ehrlich reminded the board of the August 25, 2016 meeting where the semi-finalists will be
presenting art proposals for the CIP Thoroughfare projects, She asked that everyone attend both the
presentations and the Public Art Advisory Board meeting that will take place immediately after the Thoroughfare
Selection Panel adjourns.
• Discussion and re-cap regarding the 2016 Bluegrass on Ballard, held July 2, 2016.
(C. Ehrlich, PAAB Liaison)
Executive Summary
Chair Grimes reported the art fund revenue from the Bluegrass on Ballard was just over $10,000. She thanked
those who were in attendance for the event. She mentioned some of the items she would like to see improved
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over the next year for the 2017 event. They included:
• Consideration of moving the event to 11:00 a.m. set up and 10:00 p.m. end. She noted this would be
more in line with the other activities going on in the downtown area.
• Providing vendor lists to all PAAB members to insure that as the shift changes had the information and
everyone was aware of the booth space and vendor names and contact information.
• Setting up all vendor check in and information under the pavilion at one of the large tables. She
explained this would keep volunteers and vendors out of the sun. She also noted the lack of signage this
year to let vendors know where the sign in area was.
• Providing shifts of 3 hours to allow members no tot have to work all day in the heat. Each shift will be
responsible for visiting the booths and insuring all vendors have what they need. Members will be
. required to stay until the next shift has arrived and been briefed on any issues.
• If a member is unable to attend, it is their responsibility to find a volunteer to take their place prior to the
event and contact information for that volunteer.
• In preparing the roster and booth design, include a list of vendors that must unload on Ballard and those
that must unload on Jackson to help the gate keepers to direct vendors to the right location.
• Prior to the event, obtain safety vests and walky talky equipment for those guarding the streets and PAAB
members on shift.
• Contact a trades company to purchase and sell children's neon light products during the evening hours of
the event to add additional revenue to the art fund.
Grimes stated these items would improve the efficiency of the event. All board members were in favor of the
recommendations.
REGULAR AGENDA
1. Consider and act upon approval of the Public Arts Advisory Board minutes from
the June 16, 2016 Regular meeting. (C. Ehrlich, PAAB Liaison)
Board Action
A motion was made by board member Lopez, seconded by board member Green to approve the June
16, 2016 Public Arts Advisory Board minutes as presented. A vote was taken and the motion passed
5-0 with board members Jones and Pugh absent.
2. Consider and act upon the appointment of a Chair and Vice Chair for the Public
Arts Advisory Board beginning July 2016 and ending June 2017.
Staff Comments
Board Liaison Ehrlich addressed the board stating that each year at the completion of new board members
taking their positions the by-laws call for the appointment of a chair and vice chair to serve a one year term. The
current vice chair is Anita Jones. The current chair is Lynn Grimes. Staff requests that a new chair and vice chair
be appointed to serve the 2016/2017 term.
Board Action
A motion was made by board member Pierce, seconded by board member Green to appoint Lynn
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Grimes as Chair and Brooke Lopez as the Vice Chair of the Public Arts Advisory Board for a period to
begin July of 2016 and end June of 2017. A vote was taken and the motion passed 5-0 with board
members Jones and Pugh absent.
3. Consider and act upon consideration of scheduling the time and place for Public
Arts Advisory Board meetings.
Staff Comments
Board Liaison Ehrlich addressed the board stating that each year members discuss the current scheduling of
meetings which are on the third Thursday of the month at 6:00 p.m. If the board pleases, it can adjust the date
and time of each meeting. Ehrlich explained there are meetings in the Council Chambers on Tuesdays and
periodically on other evenings through the month The board may leave the date and time as it currently stands or
choose another time and/or date to hold the meetings.
Board Action
A motion was made by board member Schwerin, seconded by board member Green to leave the
meetings on the third Thursday of each month at 6:00 p.m. A vote was taken and the motion passed 5-
0 with board members Jones and Pugh absent.
ADJOURNMENT
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With no further business before the board, a motion was made by board member Lopez, seconded by
board member Green to adjourn the meeting at 6:48 pm. A vote was taken and the motion passed 5-0
with board members Jones and Pugh absent.
Grimes, Chair
Carole Ehrlich, ecretary