10-10-2016 (Parks & Recreation) Minutes CITY:F WYLIE Parks and Recreation Board
Meeting Minutes
Monday,October 10,2016—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member Chesnut, Board Member
Kinser, and Board Member White present. Board Member Harris, Board Member Jones, and Board Member
Robinson were absent from the meeting.
Staff members present were Parks and Recreation Superintendent, Robert Diaz, and substituting for Parks
Board Secretary, Janet Hawkes, was Mary Bradley, Administrative Assistant.
CITIZENS PARTICIPATION •
No Citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the September 12, 2016
meeting.
Board Action:
Board Member Kinser made a motion to approve the minutes from the September 12, 2016 meeting.
Board Member White seconded the motion, and a vote was taken and passed 4-0.
DISCUSSION ITEMS
• Proposed Board facility tour dates: October 22, November 5, November 12.
Superintendent Diaz stated that he previously emailed the Board asking for input on choosing a date
for the annual Parks Board facility tour. Board Member Robinson responded to the email that she
preferred to meet for the tour on November 12, 2016. The Board was in agreement to schedule the
facility tour date from 8:00 a.m. to 12:00 p.m., November 12. Superintendent Diaz suggested the
Parks Board meet at the Senior Center and tour it first; continuing on to the athletic facilities,
parkland in the lake areas, the parks at Creekside, Braddock Place and Bozeman Farms; as well as
the newly developed areas of Kingsbridge and Stone Ranch. The old landfill on Alanis was also
added to the tour list because of it's for potential for future park use. The Board agreed to
Superintendent Diaz's suggestions.
• Hail storm damage facility update— Bart Peddicord Community Center, Brown
House, and Wylie Senior Recreation Center.
Superintendent Diaz updated the Board on the recent progress of repairs being made on damaged
Parks and Recreation Division facilities. Contractors are finishing up repair to the fire stations and
are expected to begin working on the Senior Center thereafter, which would likely fall around the end
of October.
Regarding the Brown House repair, a style of roof has been recommended by staff.The chosen
contractor will replace the decking, roof, and siding, as well as paint the home's exterior. Parks staff
has been working on lawn improvements and maintenance, as well as repair to the deteriorating
front porch. Still no progress made with the replacement of damaged windows.
The Senior Center's HVAC units and roof needs replacement, of which contracts are currently
pending final approval. Non-hail related projects, including construction of a new interior window,
addition of the west side parking lot, and a new sound system installation are also planned to take
place with the hail damage repair.
The City Council decided to postpone the discussion of Bart Peddicord Community Center's future
until their November meeting, in order that they may focus on plans for the damaged Public Safety
building during their October 11, 2016 meeting.
• FY 2016-2017 Parks Acquisition and Improvement project updates.
Staff met with the consultants to review the Municipal Complex East Meadow Trail plans, which are
now seventy percent complete. Bid packets are expected to go out for the project by the end of this
year and construction to begin after the first of next year.
Community Park specifications for the new parking lot are complete, and a bid packet will go out by
year end; however, weather could possibly hinder the start of construction.
Layout work for the trail connection at Southbrook and Twin Lakes Park will possibly be done by
Wylie Parks and Public Works staff, with a contractor being hired to finish out the project. If the
project cost exceeds$50,000 City Council must first approve.
Staff anticipates having one consultant develop the master plan for both Braddock Place parkland
area and Olde City Park. Staff also would like to move forward with the idea of prequalifying vendors
(architect, engineers, etc.) in order to save time for when construction work is ready to begin.
The plan is for the new replacement picnic tables, located in the east and central zones, to be
ordered all at one time in order to save money with the shipping expense.
Pricing is ongoing for the playground equipment replacement project at Eureka Park, but it will look
similar to the new Creekside Park playground.
The Sage Creek to Wooded Creek trail connection, and Community Park parking lot solar lighting
has not been addressed at this time, and will be determined at a later date.
Expense for solar trail lighting to be installed at the planned Municipal East Meadow Trail will be
included with the grant and city matched funds.
Superintendent Diaz reviewed with the Board current and future Acquisition and Improvement (A& I)
funding. He stated that fiscal year 2014/2015 A & I funds have been received for Creekside
Apartments,Wooded Creek, Alanis Crossing and Covington Estates Phase One developments.
Fiscal year 2015/2016 A& I funds have been received for Hunters Cove development.
Development of Westgate Station Townhomes and Mansions of Wylie Apartments is still pending.
The revenue projection for Covington Estates Phase Two A& I funds has been moved to the fiscal
year 2017/2018 budget year.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Chesnut. Board Member
Kinser seconded the motion, and a vote was taken and passed 4-0. The meeting was adjourned at 7:09 p.m.
ATTEST
1-1444r120,4-
Parks Board Secretary,Janet Hawkes Matt Rose, Parks Board Chairman
Minutes October 10, 2016
Wylie Parks and Recreation Board Meeting
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