11-14-2016 (Library) Minutes Library Advisory Board
CITY OF WYLIE
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Library Board--Minutes
Monday, November 14, 2016 —7:00 pm
Conference Room
Smith Public Library
300 Country Club Rd., Bldg. 300
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Mindy Ayers, Todd Abronowitz,Janice Borland,Shirley Burnett, Kenneth Cash,Jesse
Meason&Rachel Orozco,Board Liaison
Members absent: Karen Adams
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to
converse, deliberate or take action on any matter presented during citizen participation.
A citizen was present for observation purposes only.
PRESENTATION
No presentation was given at the meeting.
ACTION ITEMS
The Library Board Minutes of Monday, October 10, 2016 were approved as presented.
DISCUSSION ITEMS
The Meeting Room Policy and Application were last reviewed and revised by the Board on January 14,
2013. Since that date issues have arisen that needed to be brought before the Board for review and
consideration.
The following items were reviewed and discussed:
• All references to meeting space(s) will be revised to read meeting room(s).
• Due to the additional expense in staff costs as well as a lack of interest from the public it was
agreed that Sunday would no longer be offered as an option to reserve meeting space.
• The Foyer will no longer be an option to be reserved as it has been determined it is too difficult
and disruptive to reserve this area during normal library hours.
• Applications will now be required to be submitted a minimum of 48 hours prior to the requested
date.
November 14,2016 Library Advisory Board Regular Meeting Minutes Page 2 of 2
• Cancellation notice will be revised to read that cancellations must be done "minimum of 48
hours"prior to the reserved date.
• Under the Fees section the service charge for debit and credit card transactions has been removed
as deemed by City Council.
• Language will be added that all checks need to be made payable to the City of Wylie and there
will be a$25.00 fee for all returned checks.
All of the above revisions will also be made, as applicable, in the Meeting Room Application.
The discussed revisions will be made to the Meeting Room Policy and Application presented again to the
Board at the January meeting for final review and approval. Due to the Christmas holiday no meeting
will be held in December.
STAFF REPORTS
Upcoming Special Events:
LEGO League: November 16:
For kids in 1st-4th grades. Come show off your creativity and build around a different theme every
month. Cooperation and building on theme are encouraged but not required. Everyone will have a chance
to present their awesome LEGO designs to the group. Age limits strictly enforced. No parents or
younger/older siblings please. Space is limited. Registration required at the Children's Desk.
• November: Food Factor! Build Something Food Related!
3rd Grade Voyagers Club: November 17 from 3:30-4:30pm
A learning club just for 3rd graders! Register at the Children's Desk to receive your passport. Space is
limited.
• November: Focus on Fitness
BeTween Book & Movie Club: November 17 from 6:00-7:OOpm
Never judge a book by its movie. 4th, 5th and 6th graders are invited to discuss different books that have
movie adaptations. Sign up at the Children's desk. The first 50 kids to sign up get a free copy of the
book.
• November: Diary of a Wimpy Kid:Dog Days by Jeff Kinney
Teen Coding Camp: Coding and Animation using Alice: November 21st from 2-5pm
In this 3 hour camp for 6t-12t graders you will learn how to use Alice, a drag and drop programming
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language that allowsyou to convertyour ideas to code quickly! We will start with a short lecture on
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fundamental programming concepts, and then start digging into the Alice tool! Register for this program
online starting November 1S`at: https://www.eventbrite.com/e/teen-coding-camp-coding-and-animations-
using-alice-tickets-27610596036 No programming experience required to participate. However,you
must be in 6'h-12`h grade.
ADJOURNMENT
Meeting adjourned at 7:43 pm.
i Ayers,Chair Date