02-13-2017 (Parks & Recreation) Minutes CITY O F WYLIE Parks and Recreation Board
Meeting Minutes
Monday, February 13,2017—6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairman Rose called the meeting to order at 6:35 p.m. with Board Member Kinser, Board Member
Chesnut, and Board Member White in attendance. Board Member Jones arrived late to the meeting at
6:36 p.m. Board Member Harris and Board Member Robinson were both absent from the meeting.
Staff members present were Parks and Recreation Superintendent, Robert Diaz, and Parks Board
Secretary, Janet Hawkes.
CITIZENS PARTICIPATION
No Citizens came forward.
BUSINESS ITEMS
1. Consider and act upon approval of the Minutes from the January 9, 2017
meeting.
Board Action:
Board Member White made a motion to approve the minutes from the January 9, 2016 meeting.
Board Member Chesnut seconded the motion, and a vote was taken and passed 4-0. Board
Member Jones abstained his vote.
2. Consider and act upon the request from the Run for our Heroes Event for a
vendor fair at Olde City Park on April 1, 2017, with a rain date of April 8,
2017.
Superintendent Diaz noted that the 1 LT Robert F.Welch III Charity(a 501c3 non-profit group) is
requesting to hold their annual 5K run and vendor fair at Olde City Park on April 1, 2017, with a
rain date of April 8, 2017. This fundraiser will go to support local charities including the Wylie ISD
Education Foundation, Wylie Fire Department,Wylie Police Department, local schools, local
military units and families, and Gold Star families.
Board Action:
Board Member Jones made a motion to approve the Vendor Application for the Run for our
Heroes Event and Vendor Fair at Olde City Park on April 1, 2017, with a rain date of April 8,
2017. Board Member Kinser seconded the motion, and a vote was taken and passed 5-0.
DISCUSSION ITEMS
• Update from the Parks and Recreation Board Subcommittee on the
Acquisition and Improvement Fund projects for FY 2017-18 meeting.
The Subcommittee had their first meeting for this fiscal year on January 31, 2017. In attendance
was Board Member Rose, Board Member Chesnut, Board Member Robinson, Parks and
Recreation Superintendent Diaz, Parks Manager Stowers, and Parks and Recreation Board
Secretary Hawkes. The Subcommittee met to review and discuss direction to present to the
Parks and Recreation Board regarding use of fiscal year 2016/2017 Acquisition and Improvement
(A& I)funds.
Board Member Rose stated that the meeting discussion included possible partnerships with two
local Homeowner's Associations (HOA's), specifically Wylie Lakes and Parkside developments.
Parkside is a newly established HOA with no amenities within as of yet. Wylie Lakes is an
established HOA who maintain their own entrance wall, with the City maintaining their pond and
playground amenities. Superintendent Diaz added that staff would like to discuss in the future a
partnership with the Braddock Place HOA as well.
The next Subcommittee meeting is scheduled for March 7, 2017, wherein Members will decide on
their final recommendations for use of A& I funds for the fiscal year 2016/2017.
RcRecommendations will be presented to the Parks and Recreation Board during the March 13,
2017 regular meeting.
• Hail storm damage facility update — Brown House, and Wylie Senior
Recreation Center.
Superintendent Diaz stated that it is estimated that there is approximately$100,000 in damage to
our City's smaller pavilion and building roofs located in our parks. A roofing vendor will begin
work soon to make the needed repairs.
Superintendent Diaz addressed the Board regarding hailstorm repairs to the Brown House. The
Parks Division staff has replaced the regular broken windows at the Brown House, and the
replacement stained glass pieces have been ordered. The Brown House roofing material recom:
mended by the Wylie Historical Society has been discussed during two subsequent City Council
meetings; during a third City Council meeting scheduled February 14, 2017, consideration of
using an alternate plastic wood shake roofing material will be discussed. The roof was recently
re-tarped by a vendor as the previous one had become worn and was leaking, resulting in
additional water damage and requiring a repeat of the interior drying process.
Superintendent Diaz advised Board Members that the start of the Senior Center repairs has
continued to be delayed. The original vendor chosen to replace the Senior Center facility HVAC
units and ductwork was dismissed,thus alternate bids are now being pursued. Interior work bids
for the new window installation and water damage repair are in process as well. The repair
process is being handled by the City Purchasing Department and Facilities Department. Senior
Center activities continue to take place at the Waterbrook Church, with no re-opening date set for
the damaged Senior Center.
The Board expressed concern over the ongoing lengthy delay of the repair process, particularly in
regards to the Senior Center. Board Member Jones made a suggestion for the Parks and
Recreation Board Members to attend the next Council meeting to express their concerns.
Board Member Kinser offered to provide some vendors that City of Richardson uses to piggyback
contracts with.
Municipal Complex Trail-East Meadow project update.
Superintendent Diaz stated that on February 2, 2017, six bids were submitted for the Municipal
Complex Trail East Meadow project, with $895,000 being the lowest and subsequently winning
bid. Wall Enterprises was the vendor awarded the contract;this being the same contractor who
was hired to complete the Senior Center parking lot project. The bid is to be awarded to Wall
Enterprises by City Council during the February 28, 2017 meeting.
Standard concrete using rebar and forms will be used on this portion of the trail as it is more cost
effective this time than the Strux (reinforced fiber material) is. Strux was used to construct the
Minutes February 13, 2017
Wylie Parks and Recreation Board Meeting
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existing Municipal Complex Trail. For the boardwalk decking, Trex material will be used along
with wood supports. The two art projects to be constructed at the Municipal Trail's existing
trailheads will be installed in conjunction with the East Meadow Trail. It is anticipated that trail
construction will begin in April and be completed this summer, weather permitting.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Jones. Board Member
White seconded the motion, and a vote was taken and passed 5-0. The meeting was adjourned at 7:14
p.m.
ATTEST
i
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Janet Hawkes, Parks Board Secretary Matt Rose, Parks Board Chairman
Minutes February 13, 2017
Wylie Parks and Recreation Board Meeting
Page 3