05-15-2008 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Board Meeting
May 15, 2008 - 6:30 p.m.
Wylie Municipal Complex
Council Conference Room
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:35 p.m. by Chairman Stewart Matthews noting the presence of a
quorum. Those in attendance were: Vice Chairman Polly Harrison, Warner Washington, Kathy
Spillyards and Kathy Welp (left at 6:55 p.m.) Board members Patsy Robertson and Ashley Burt were
absent.
Staff present was Craig Kelly, Public Information Officer and Carole Ehrlich, Board Liaison/Secretary.
Chairman Matthews announced a letter of resignation he had received from PAAB member Kathy
Welp. The resignation will become effective as of May 15, 2008. He thanked Kathy Welp for her
service on the board.
WORK SESSION
o Discussion regarding promoting the Wylie Public Arts Program through
media publicity. (Wylie Public Information Officer, Craig Kelly)
Public Information Officer Craig Kelly gave a short presentation regarding levels of promotion and
advertising medias that could be used in promoting Wylie Public Art. He included the e-Wylie which is
distributed electronically to residents of Wylie and the monthly Newsletter which is enclosed in each
utility bill. He suggested speaking with the publisher for the tri-community magazine, Connections which
would be distributed to Murphy, Sachse and the City of Wylie quarterly. He reported that these types of
media reach a large sector of Wylie residents. He reported that shared project advertising with
department functions is another economical way to advertise.
PAAB members asked Mr. Kelly if he could assist with special projects such as art festivals and young
artist's shows. Mr. Kelly commented that his office would be excited to assist with these types of art
gatherings and had some experience in this field. He reported that a large endeavor such as an arts
and crafts show, if done properly, could take from six months to a year to plan and to be successful
would require the participation, cooperation and volunteerism of community groups, the Art Board and
other City departments.
❑ Discussion regarding the newly approved City of Wylie Public Arts
Guidelines Plan and procedures for artist selection panels and consulting
services. (Public Arts Advisory Board Liaison, Carole Ehrlich)
Public Arts Advisory Board liaison Carole Ehrlich reported that the Wylie City Council had approved the
City of Wylie Public Arts Guidelines Plan at their regular meeting of May 13, 2008. She reviewed the
procedures for the appointment of an Artist Selection Panel. She explained that pursuant to the PAGP,
the panel should be a mix of members to include the following: persons experienced in art, a Wylie
citizen, a representative from the neighborhood and a representative from the department for which the
art is selected, and a PAAB member. Also included for consideration should be the project architect,
and staff that will be assisting with the installation of the project. She reported that those persons could
be appointed as advisory and non-voting members.
Ms. Ehrlich reported that the board had indicated a desire to obtain assistance from an art consultant
on the first couple of Capitol Improvement Percent for Art projects. She reported that she had been in
contact with art consultant Sharon Leeber, President of Architectural Arts who the board had worked
with previously to see if she would be interested in consulting on the first project. She reported that this
item is posted for consideration on the agenda should the board wish to proceed.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the April 17, 2008 Public
Arts Advisory Board Meeting.
Board Action
A motion was made by Warner Washington, seconded by Polly Harrison to approve the April 17, 2008
PAAB Minutes as presented. A vote was taken and passed 4-0 with board members Ashley Burt, Kathy
Welp, and Patsy Robertson absent.
2. Consider and act upon the appointment of an Artist Selection Panel for the
Wylie Fire Station #3 Project.
Staff Comments
PAAB Chair Matthews reported that a list had been submitted by members and the board liaison of
possible members to the artist selection panel. Board liaison Ehrlich reported that after flyers had been
sent to the residents near the new fire station, no one had contacted her office to volunteer to serve on
the committee as the neighborhood representative. Board member Spillyards commented that she
knew several of the residents near the new fire station project and could contact them to recommend a
neighborhood representative should the board wish her to do so. Board Chair Matthews commented
that several possible panel members had been contacted and were willing to serve. He reported that
WISD High School Art Director Macklyn Stripling was willing to serve. Vice Chair Harrison reported that
she was recommending Nicole House, owner of Wylie Studio for Kids and graphic designer for a
possible panel member. Also discussed were Warner Washington to serve as the PAAB Board
representative and Fire Chief Randy Corbin to serve as the project representative. Board Liaison
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Ehrlich reported that Raymond Cooper was willing to serve as the citizen representative if appointed.
Board Chair Matthews asked if there were any other nominations for members to the artist selection
panel. There were no other nominations presented.
Board liaison Ehrlich reported that advisory board members, per the Public Arts Guidelines Plan could
include the architect on the project Doug Edney and Public Services Director Mike Sferra and City
Engineer Chris Hoisted who will be instrumental in the installation process.
Board Action
A motion was made by Kathy Spillyards, seconded by Polly Harrison to appoint the following members
to the Fire Station #3 Art Selection Panel: Raymond Cooper; Macklyn Stripling, Nicole House, Fire
Chief Randy Corbin, Warner Washington, and a neighborhood representative subject to the
recommendation by board member Spillyards. Non voting advisory members will include: Public
Services Director, Mike Sferra, City Engineer, Chris Hoisted, and Doug Edney, architect representing
Wiginton Hooker Jeffry, P.C. A vote was taken and passed 4-0 with board members Kathy Welp,
Ashley Burt, and Patsy Robertson absent.
3. Consider and act upon an agreement for consulting services between the City
of Wylie and art consultant Sharon Leeber(Architectural Arts) for the Wylie
Fire Station #3 project.
Staff Comments
Ms. Ehrlich reported that the board had indicated a desire to obtain assistance from an art consultant
on the first couple of art projects. She reported that she had been in contact with art consultant Sharon
Leeber, President of Architectural Arts who the board had worked with previously to see if she would be
interested in consulting on the first project. She indicated that she would be willing to work with the
board on the Fire Station #3 Project. She noted that a quote was included in the agenda packet for
consideration by the board.
Board Discussion
PAAB Chair Matthews asked the members if the consensus of the board was to move forward with the
first project with the assistance of a consultant. Board member Washington commented that he
believed the first project needed the assistance of a consultant to assist the board with the processes.
Board member Spillyards noted that the board may need a consultant beyond the first project. She
commented that she believed the City would save more with the assistance of a consultant than they
would spend for those services.
Board liaison Ehrlich reported that she had received a quote for consulting services from Sharon
Leeber, President of Architectural Arts to assist with the Fire State #3 Project to include all processes
from the Call for Artist through fabrication, installation and final contract in the amount of $150.00 per
hour, not to exceed $5,000. She explained that Ms. Leeber had stated that because of the size of the
project, she did not anticipate the cost going to the maximum but included the ceiling in the event it took
longer than anticipated. She would bill on a monthly basis so the board could determine what costs
were associated with each process.
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Board Action
A motion was made by Warner Washington, seconded by Polly Harrison to approve a consulting
services contract between the City of Wylie and Sharon Leeber, Architectural Arts, Inc. to provide
consulting services for the Wylie Fire Station #3 Project at $150.00 per hour, not to exceed $5,000.A
vote was taken and passed 4-0 with Ashley Burt, Kathy Welp, and Patsy Robertson absent.
ADJOURNMENT
With no further business before the Public Arts Advisory Board, a motion was made by Warner
Washington, seconded by Kathy Spillyards to adjourn the meeting at 7:55 p.m. A vote was taken and
passed 4-0 with Ashley Burt, Kathy Welp, and Patsy Robertson absent.
Stewart Matthews, Chair
A
Carole Ehrlich, S retary
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