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04-10-2017 (Parks & Recreation) Minutes CITY:F WYLIE Parks and Recreation Board Meeting Minutes Monday,April 10,2017—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m.with Board Member White, Board Member Jones and Board Member Robinson in attendance. Board Member Kinser, Board Member Chesnut, and Board Member Harris were absent from the meeting. Staff members present were Parks and Recreation Superintendent, Robert Diaz, and Parks Board Secretary, Janet Hawkes. CITIZENS PARTICIPATION No Citizens came forward. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the March 13, 2017 meeting. Board Action: Board Member Jones made a motion to approve the minutes from the March 13, 2017 meeting. Board Member Robinson seconded the motion, and a vote was taken and passed 4-0. 2. Consider and act upon parkland dedication for the Woodbridge Townhomes Development. Superintendent Diaz presented the Board with the parkland dedication details for the Woodbridge Townhomes Development. He noted that the developer, Herzog Development Corporation, was expected to be at the meeting, but they were not able to attend. The developer is proposing to meet parkland dedication fund requirements by submitting approximately$609,200 to the West Zone Acquisition and Improvement Fund, and installing approximately$65,800 in improvements. These improvements would include installation of an eight foot concrete trail along Hensley Lane, connecting Woodbridge North Development to the west and Founders Park trails to the east, of which would be maintained by the City. The Board expressed concern over how the trail connection along Hensley Lane will look. The plans are not detailed enough to see how the new trail will connect to the existing trails coming from the west in the Woodbridge North Development. After much discussion, the Board stated that prior to approval, they want a better overall understanding of how the proposed connector trail will look and transition into the existing Woodbridge North Development trail and Founders Park trail. The Board consensus was to table this item, requesting the developer attend a future meeting and bring back a more detailed graphic. The Board asked that this graphic include details of how the Woodbridge North and Woodbridge Townhome Developments will connect, what the trail will look like in relation to the entry wall along Hensley Lane, and how the trail could include a possible trailhead in the area along Hensley Lane and Springwell Parkway. Board Action: Board Chairman Rose made a motion to table this item for future discussion wherein the developer can be present during the meeting and provide more details, as per direction of the-Board. Board Member Jones seconded the motion, and a vote was taken and passed 4-0. Item has been tabled. DISCUSSION ITEMS • Hail storm damage facility update - Brown House, and Wylie Senior Recreation Center. Superintendent Diaz gave the Board an update on storm damage repairs. The new window installation at the Senior Recreation Center is underway and interior work is still in process. Although the Waterbrook Church has discussed extending the Senior Center's use of their facility beyond the original June 1st deadline, the Senior Center patrons have expressed their frustration of delays in returning to the original building. Some have reached out to upper management and the City Council by way of a signed petition. The Brown House roof repair status remains unchanged as no start date has been set, and shingles are said to be on order. With excessive rains in the forecast this week, staff will check the Brown House roof tarps for potential leaks, replacing them if necessary. The Board expressed much concern, stating that one year after the April 2016 hailstorm, they were frustrated with the continuous delay of repairs to the Senior Recreation Center and the Brown House. The Board proposed staff pursue obtaining a facility repair timeline from the City staff coordinating the repairs. In order to provide better communication to the Board on the facility repairs, Superintendent Diaz agreed to provide the Board with weekly facility repair updates, progress, reasons for delays, and other related details. This information will be included with the Parks and Recreation Weekly Division Report emails. • Municipal Complex Trail-East Meadow project update. Superintendent Diaz presented an update on the East Meadow Trail project construction with photographs of the progress. Most of the underbrush clearing for the trail has been completed and concrete forming has begun. Photographs of the trail progress will be uploaded to the City website and updated during various project stages. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Robinson. Board Member White seconded the motion, and a vote was taken and passed 4-0. The meeting was adjourned at 7:45 p.m. ATTEST e-(4-k-e71 /Ale(A-12 Janet Hawkes, Parks Board Secretary Matt Rose,Parks Board Chairman Minutes April 10, 2017 Wylie Parks and Recreation Board Meeting Page 2