04-20-2017 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Meeting
April 20, 2017 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
The Public Arts Advisory Board meeting was called to order at 6:02 p.m. by Chair Lynn Grimes. Board
members present included: Lynn Grimes, Michele Pugh, Michael Schwerin, Anita Jones, Lisa Green,
Nancy Peirce and Brooke Lopez.
Staff present included: Carole Ehrlich, board liaison and Public Information Officer Craig Kelly.
DISCUSSION ITEMS
• Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich,
PAAB Liaison)
Executive Summary
Staff provided an update on the progress of artists Michael Szabo and John Davis and the fabrication
designs of the three sites. PAAB Liaison Ehrlich explained that no photos had been sent as yet showing
the fabrication of Michael Szabo's art pieces at the half way point but expected photos in the near
future. She noted that he was still on schedule to install in June/July of 2017.
Ehrlich explained that artist John Davis was still working with his engineer to provide final base plans
for his art piece. She noted that he would not be installing until late July or early August due to the re-
design by the engineer taking out some of the piers.
Board member Schwerin asked if the contract for artists could be changed to require those engineers to
be located in Texas and familiar with the soils here to provide certification. Ehrlich replied that local
engineers are provided to the artists but ultimately it is up to the artist to choose a Texas certified
engineer whether located in Texas or certified in Texas and located elsewhere. This is part of the
artist's budget and therefore the artist is allowed to make those choices.
• Discussion and update regarding Bluegrass on Ballard, July 1, 2017.
Executive Summary
PAAB Liaison and Public Information Officer Kelly reported that the layout for the event this year has
been revised. All activities excluding food vendors will be located in Olde City Park. The stage will be
set up by the memorial and seating will be in front of the stage. All craft vendors will be located near
April 20,2017 Wylie Public Arts Advisory Board Meeting Minutes Page 12
the parking area behind the pavilion and across the mural area next to the pawn shop.
Board Chair Lynn Grimes asked that a small banner be provided to show vendors where to sign in
under the pavilion. She also requested that vendor contact and booth information be provided to each
board member prior to the event. Discussion regarding where vendors would unload was also
discussed and the board asked Mr. Kelly to provide the layout with specific booth load in information
so letters could be sent to the vendor prior to the event with a map showing where they will unload.
Board members volunteer for the following timelines for the event
6:30 am— 1:00 pm 2:-- pm— 10:00 pm-includinq the sale of plow sticks fund raiser
Michelle Pugh Brooke Lopez (Volunteers)
Nancy Pierce Michael Schwerin
Carole Ehrlich Anita Jones
Tina Link Lisa Green
Lisa Green (all day) Lynn Grimes
Lynn Grimes (all day)
Chair Grimes and Liaison Ehrlich will bring the cost of the glow sticks and recommendation for pricing
back to the board at the next regular meeting.
Coffee and supplies will be handled by board member Pugh, water cooler will be provided by board
member Peirce and water will be provided by board member Green.
• Report regarding Public Art in the Community and Maquette Reception —
Sponsored by El Centro Community College
Executive Summary
PAAB liaison Ehrlich reported that Chair Grimes and Ehrlich had been invited to be part of discussion
by regional Public Art Coordinators from Scott Trent, professor and artist with El Centro Community
College in Dallas.
According to Mark Hays, Vice Chancellor and Director of Advanced Manufacturing Technologies, they
plan to completely redesign the Bill Priest Building in downtown Dallas and provide classes in all
manufacturing technologies. This will include professional welding and the opportunity for emerging
artists in metal media and other materials to learn more about public art and techniques for specific
welding in public art. Trent is a professor and artist and will be teaching the courses and wanted
feedback from the group regarding specific areas of study that are needed for certification as a public
artist. He also said the courses would focus on the budgetary side of public art and requirements for
insurance, certified engineer stamped plans and other areas required by cities and governmental
agencies.
He will have additional discussions with coordinators as he moves forward with his syllabus and
course planning.
Board member Pugh left the meeting at 6:50 p.m.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the March 16, 2017 Public
April 20,2017 Wylie Public Arts Advisory Board Meeting Minutes P a g e 13
Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Jones, seconded by board member Schwerin to
approve the March 16, 2017 Public Arts Advisory Board Minutes. A vote was taken and the
motion passed 6-0 with board member Pugh absent.
2. Consider and act upon the renewal of Café for 2017 Call for Artists (C. Ehrlich,
PAAB staff liaison)
Executive Summary
Ehrlich addressed the board stating that Café is a Call for Artist system that allows the board, staff and
selection committees to review images, resumes, and other required documents online from artists
applying for each Call for Artist project. Last year the City utilized this system for the Thoroughfare CIP
Art projects and the system worked very well for all viewers.
We have the opportunity to renew the contract for an additional year. Based on the plans for additional
art in 2017-2018, staff is recommending approval of the renewal.
Board Action
A motion was made by board member Peirce, seconded by board member Green to approve the
renewal of Café for Call for Artists beginning September 1, 2017 and ending August 31, 2018 at a cost
of $525.00 with the option to pay an additional $425.00 for an addition call. A vote was taken and the
motion passed 6-0 with board member Pugh absent.
ADJOURNMENT
Board Action
A motion was made by board member Lopez, seconded by board member Jones to adjourn the
meeting at 6:58 p.m. A vote was taken and the motion passed 6-0 with board member Pugh absent.
L n Grime , C air
Ca ole Ehrlich, cretary