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05-08-2017 (Parks & Recreation) Minutes CITY OF Parks and Recreation Board Meeting Minutes Monday, May 8,2017—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m. with Board Member White, Board Member Jones, Board Member Robinson, Board Member Kinser, and Board Member Harris in attendance. Board Member Chesnut was absent from the meeting. Staff members present were Parks and Recreation Superintendent, Robert Diaz, and Parks Board Secretary, Janet Hawkes. CITIZENS PARTICIPATION Two Citizens who reside in Bozman Farms came forward for comment on non-agenda items: Deborah Miller, of 1712 Crescent Street, Wylie, Texas 75098; and Eugene Hauptmann of 1742 Crescent Oak Street, Wylie, TX 75098. Ms. Miller and Mr. Hauptmann are interested in the possibility of working with the City to develop the Bozman Farms green space area with future trails and pavilion. BUSINESS ITEMS 1. Consider and act upon approval of the Minutes from the April 10, 2017 meeting. Board Action: Board Member Jones made a motion to approve the minutes from the April 10, 2017 meeting. Board Member White seconded the motion, and a vote was taken and passed 5-0,with one abstention by Board Member Kinser. 2. Consider and act upon the request from the Wylie Citizens Police Academy Alumni Association (W.C.P.A.A.) Cops and Robbers Chase 5K Run and event at Olde City Park on May 20, 2017. Superintendent Diaz advised that the vendor application is a last minute item added due to the W.C.P.A.A.'s recent decision to sell items in the park during their event. The applicants plan to host a 5k run, sell late registrations and t-shirts, as well as have a bounce house, face painting, cotton candy, and popcorn; all proceeds raised will go to the W.C.P.A.A. The item has already been added to the City Council agenda for their May 9th meeting due to the timing of the W.C.P.A.A. event. Board Action: Board Chairman Jones made a motion to accept the vendor request from the W.C.P.A.A. for a 5K Run and event at Olde City Park on May 20, 2017. Board Member Harris seconded the motion, and a vote was taken and passed 6-0. 3. Consider and act upon a vendor application for the Wylie ISD Council of PTA's"Back to the Future Back to School" event at Olde City Park on August 26, 2017. Superintendent Diaz stated that the vendor application is for a repeat event in Olde City Park held in August to raise money for the Wylie PTA. Spirit wear will be for sale, PTA memberships promoted, and local business are invited to set up booths; in addition, carnival games, free food, a pep rally, and drum line competition are also planned. With no problems being noted, this event has been successful in subsequent years. Board Action: Board Chairman Jones made a motion to accept the vendor request from the Wylie ISD Council of PTA's for their"Back to the Future Back to School" event at Olde City Park on August 26, 2017. Board Member Robinson seconded the motion, and a vote was taken and passed 6-0. 4. Remove from Table: Consider and act upon the parkland dedication for the Woodbridge Townhomes Development. • Board Action 1: Board Chairman White made a motion to remove from the table, the item to consider and act upon the parkland dedication for the Woodbridge Townhomes Development. Board Member Jones seconded the motion, and a vote was taken and passed 6-0. Superintendent Diaz reminded the Board that this item was tabled from their April 10, 2017 regular meeting. The developer subsequently provided staff with better detailed graphics of the proposed trail areas, they addressed the Board's trail connection questions, and how the trail would be designed along Hensley Lane. Board Action 2: Board Chairman Jones made a motion to consider and act upon acceptance of the parkland dedication for the Woodbridge North Townhomes Development. Board Member Harris seconded the motion, and a vote was taken and passed 5-1, Board Member White voting against. 5. Consider and act upon amending the parkland dedication for the Woodbridge North Development. The developer has proposed to enlarge the approved parking lot in Woodbridge North with an additional 13 spaces,for a total of 26 spaces. Staff is proposing that the Board amends the dedication to reflect the change for the larger parking area. Board Action: Board Chairman Kinser made a motion to accept the amended parkland dedication for the Woodbridge North Development. Board Member Robinson seconded the motion, and a vote was taken and passed 6-0. DISCUSSION ITEMS • Hail storm damage facility update — Brown House and Wylie Senior Recreation Center. Superintendent Diaz gave the Board an update along with pictures, on storm damage repairs. In the Senior Recreation Center, interior walls have been painted throughout; the Parks and Public Works staff assisted the Facility staff in completing the ductwork replacement; a contractor is in process of adding new ceiling tile grids, upgraded from the original 2'x4' size to the 2'x2'size; and the two window additions are completed. The three air conditioning units will be replaced in the near future; however the current units remain functional at this point. Staff anticipates the ability to begin clean up and staff move in early June. Minutes May 8, 2017 Wylie Parks and Recreation Board Meeting Page 2 The Brown House is awaiting the arrival of the new roofing material, with the expected completion time to be approximately one month. • Municipal Complex Trail-East Meadow project update. Superintendent Diaz presented a picture presentation of the East Meadow trail project. He stated that the contractor is making very good time in completing the project. The boardwalk areas are in process of preparation for its initial construction. Weather pending, the trail project should be completed within the month of July. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Robinson. Board Member Harris seconded the motion, and a vote was taken and passed 6-0. The meeting was adjourned at 7:32 p.m. ATTEST > Jane' Hawkes,Parks Board Secretary `Matt Rose, Parks Board Chairman Minutes May 8, 2017 Wylie Parks and Recreation Board Meeting Page 3