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06-12-2017 (Parks & Recreation) Minutes CITY:F WYLIE Parks and Recreation Board Meeting Minutes Monday,June 12, 2017—6:30 p.m. Wylie Municipal Complex 300 Country Club Road#100 Wylie,Texas 75098 CALL TO ORDER Board Chairman Rose called the meeting to order at 6:30 p.m.with Board Member White, Board Member Jones, and Board Member Kinser in attendance. Board Member Robinson arrived late to the meeting at 6:35 p.m. Board Member Chesnut and Board Member Harris were both absent from the meeting. Staff members present were Parks Manager Brent Stowers, and filling in as Parks Board Secretary, Mary Bradley. CITIZENS PARTICIPATION No Citizens came forward. BUSINESS ITEMS 1. Consider and act upon vendor application for First Baptist Church in Wylie to sell items at an event to be held July 12, 2017 at Founders Park. Parks Manager Stowers advised that the vendor application is for a repeat event, which was successfully held last year. The applicant intends to have the Kona Ice truck vendor provide snow cones for a fee, wherein part of the proceeds from sales will go back to support the First Baptist Church Wylie. Board Action: Board Member White made a motion to approve the vendor application for the First Baptist Church in Wylie to sell items at an event held July 12, 2017 in Founders Park. Board Member Jones seconded the motion, and a vote was taken and passed 5-0. DISCUSSION ITEMS • Hail storm damage facility update— Brown House and Wylie Senior Recreation Center. Parks Manager Stowers stated that the Parks Division has nearly completed all hail storm related repairs. At Community Park, all roofs have been repaired, with exception to a few siding and gutter repairs; the 13 bleacher replacements were all made and 8 bleachers at the baseball complex are waiting to be repaired. All other City park pavilions have been repaired and shade structures replaced as needed. Next on the schedule is Founders Park, wherein shingle repairs on the two sheds, and trim work on the Building C soccer facility will be addressed. Staff has begun moving back into the repaired Senior Recreation Center this week, and it is anticipated that the June 19th target date is still expected for the Senior Center programs to begin operation there. The Board requested staff plan a grand reopening event for the repaired facility and to be included in on the invitations. The Brown House roof replacement is partially finished, and the expected completion date should be met within a couple of weeks. Some exterior and interior repairs remain to be done, and most of the window repairs are complete; however, the stained glass status is unknown. Parks Manager Stowers added that he is uncertain whether staff will move their offices back into the Brown House upon repairs or continue to office in the Parks building; either way, a move would be months away if needed. The Board requested staff give them a status update of that by email. The Board also requested staff bring back a projected reopening date for the Brown House at the next regular meeting. Board Members suggested a grand reopening event be planned for the Brown House upon completion. • Municipal Complex Trail-East Meadow project update. Parks Manager Stowers presented the Board with pictures of the rapidly progressing East Meadow trail project. The Helical peers, frame, and railing post-ups have been constructed for the boardwalk leading into Creek Hollow Subdivision; the Trex material construction began last week. The creek overlook section on the trail's east side is not yet completed but will encompass an eight foot concrete section leading further toward the creek. The majority of grading surrounding the trail has been completed. A change order was necessary due to a low water crossing at the trail's west section that connects to the existing 20 foot pedestrian bridge. The contractor is removing 100 feet of concrete east of the bridge then building up the trail in order to connect to the new section. This change order has necessitated the temporary closing of a portion of the existing trail for a couple of weeks in order to complete its construction. The East Meadow Trail project is expected to be fully completed within the month of July. The Board inquired on a ribbon cutting ceremony preceding the trail's opening. ADJOURNMENT There being no further business, a motion to adjourn was made by Board Member Kinser. Board Member Robinson seconded the motion, and a vote was taken and passed 6-0. The meeting was adjourned at 6:53 p.m. ATTEST 906& /e7AA10461. Janet Hawkes, Parks Board Secretary Matt Rose,Parks Board Chairman Minutes June 12, 2017 Wylie Parks and Recreation Board Meeting Page 2