10-19-2017 (Public Arts Advisory) Minutes _IA/t Public Arts Advisory Board
ICITY OF WYLIE
Minutes
Regular Meeting
October 19, 2017 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
Chair Grimes called the meeting to order at 6:00 p.m. with the following PAAB members
present: Lynn Grimes, Michael Schwerin, Minerva Bediako, Nancy Peirce, Anita Jones, and
Lisa Green. Brooke Lopez was absent.
Board liaison Carole Ehrlich was also present.
DISCUSSION ITEMS
• Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich,
PAAB Liaison)
Executive Summary
Board liaison Ehrlich reported that Artist Michael Szabo has installed "Entwine". It has been approved
by Building Inspections and staff is requesting final approval by the board and final payment of$19,500
to the artist in the business item in a business item tonight.
Prairie Crossing will be installed on or before the end of November 2017.
John Davis has revised his base plan and obtained a permit to build the base for his art piece. The
sculpture of"Lift Off' is over half complete. Installation should be later this year.
• Discussion regarding the Public Art Fund Budget for 2017-2018.
Executive Summary
PAAB liaison Ehrlich gave a rundown of the funds within the Public Art Fund and answered questions
regarding the fund. Board member Schwerin reported on possible grants for the 2018 Wylie Arts
Festival and other grant opportunities through Texas Commission on the Arts. The board directed
Schwerin and staff to move forward with possible grant writing to increase funds in the budget and fund
balance, and to financially assist with the events.
October 19,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2
• Discussion regarding the Wylie Arts Festival and board activities.
Executive Summary
PAAB liaison Ehrlich gave the board a time schedule for workers and asked that a board member be
assigned to obtain volunteers and a list of times the volunteers will work. The board appointed Brooke
Lopez as the board member to obtain volunteers with her past success with other events. Below are
timelines for this event.
All members are required to attend and work their specific times and solicit for volunteers. If a member
is unable to attend the board member is responsible for providing two volunteers to work their schedule.
Friday 5:30 pm — 9:00 p.m. All board members and volunteers
Saturday 6:00 a.m. — 12:30 p.m. Tina, Lynn, Nancy, Lisa, Michael, and Minerva
Saturday 12:30 p.m. —7:30 p.m. Carole (10:00 am to closing), Michael, Nancy, Lisa, Anita
Silent Auction All board members on duty will check vendors for sold items
It was also requested that all board members be in attendance at 9:30 am on Friday morning to set
parameters for the booths.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the September 21, 2017
Public Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Jones, seconded by board member Schwerin to
approve the PAAB minutes from September 21, 2017. A vote was taken and the motion passd
6-0 with board member Lopez absent.
2. Consider and.act upon approval of "Entwine" installed by Michael Szabo and
authorize the final payment of$19,500 to the artist.
Executive Summary
Michael Szabo has installed Entwine and all work has been completed. Wylie Building Inspections
Department has approved the piece and staff is asking for approval by the board and authorizing final
payment of$19,500 to-the artist.
The board made a trip to the art piece as part of the approval process during the meeting.
October 19,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2
Board Action
IA motion was made by board member Schwerin, seconded by board member Jones to
approve the sculpture "Entwine" fabricated and installed by Michael Szabo and authorize the
final payment of $19,500. A vote was taken and the motion passed 6-0 with board member
Lopez absent.
ADJOURNMENT
Board Action
A motion was made by board member Jones, seconded by board member Bediako to adjourn
the meeting at 7:15 p.m. A vote was taken and the motion passed 6-0 with board member
Lopez absent.
SUB-COMMITTEE MEETING
WYLIE ARTS FESTIVAL JURY
The Jury Selection Panel for the Wylie Arts Festival will meet immediately
after the PAAB Regular meeting to review and jury the WAF applicants.
The jury panel met at 7:18 p.m. to review the applications for the Wylie Arts Festival. They
concluded the review at 8:15 p.m.; present were Nancy Peirce, Lisa Green and PAAB liaison
Carole Ehrlich.
L Grimes, Ch r
Carole Ehrli , Secretary