11-16-2017 (Public Arts Advisory) Minutes Public Arts Advisory Board
ICITY OF WYLIE
Minutes
Regular Meeting
November 16, 2017 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Conference Room
300 Country Club Road, Bldg. 100
CALL TO ORDER
Chair Grimes called the meeting to order at 6:00 p.m. with the following PAAB members
present: Lynn Grimes, Michael Schwerin, Brooke Lopez, and Anita Jones. Lisa Green, Nancy
Peirce, and Minerva Bediako were absent.
Board liaison Carole Ehrlich was also present.
DISCUSSION ITEMS
• Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich,
PAAB Liaison)
Executive Summary
Board liaison Ehrlich reported that Artist Michael Szabo has indicated he may have another delay in the
installation of Prairie Crossing. Staff has not received an official scheduling but will update the board
once received.
John Davis is in the process of constructing the base for "Lift Off'. Installation should be later this year.
• Discussion regarding the Wylie Arts Festival and board activities.
Executive Summary
PAAB liaison Ehrlich reminded members that the scheduling for the event would be as noted below.
She asked for any changes to the letters that go out to vendors. Minor changes were suggested by the
board. Chair Grimes asked that sticky notes be available for board members to use for cars at the
unloading site to determine booth numbers in case the vehicles are not moved as required.
Brooke Lopez reported she had obtained 10 ROTC members for both scheduling times as volunteers to
assist vendors. Chair Grimes reminded those assisting with booth marking to be at the event center by
9:30 am on Friday December 1.
November 16,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2
All members are required to attend and work their specific times and solicit for volunteers. If a member
is unable to attend, the board member is responsible for providing two volunteers to work their
schedule.
Friday 5:30 p.m. — 9:00 p.m. All board members and volunteers
Saturday 6:00 a.m. — 12:30 p.m. Tina, Lynn, Nancy, Lisa, Michael, and Minerva
Saturday 12:30 p.m. — 7:30 p.m. Carole (10:00 am to closing), Michael, Nancy, Lisa, Anita
Silent Auction All board members on duty will check vendors for sold items
BUSINESS ITEMS
1. Consider, and act upon, approval of the minutes from the October 19, 2017 Public
Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Jones, seconded by board member Schwerin to approve the
PAAB minutes from October 19, 2017. A vote was taken and the motion passed 4-0 with board
members Green, Peirce, and Bediako absent.
2. Consider, and act upon, approval of a "Call for Artists" for the Wylie Animal
Shelter. (C. Ehrlich, PAAB staff liaison)
Executive Summary
PAAB liaison Ehrlich addressed the board stating that staff has prepared a call for artists for the next
public art project. The Wylie Animal Shelter was approved for 2018 by PAAB members. This call will
provide the location, theme, budget, and submission information for artists wishing to apply. It will be
through Café and be electronic for artist's submissions and viewing by the Selection Committee.
Ehrlich asked if the board wished to charge an entry fee for artists. She explained that sometimes
organizations do and sometimes they do not. Board members discussed fees for a small call. Board
member Lopez suggested a small entry fee of $15.00.
Staff is requesting that members contact persons they believe would be beneficial to the selection
committee. Some of the categories for committee members include: artists or landscape architects,
citizens of Wylie, a member from the Animal Shelter Advisory Board and Public Art Board, and art
administrators.
This selection committee will be approved at a special called meeting in December.
Board Action
A motion was made by board member Lopez, seconded by board member Jones to approve a "Call for
Artists" for the Wylie Animal Shelter in the amount of $37,000 and use Café to publish the call in the
amount of $525. Additionally charge each artist an entry fee of $15.00 each. A vote was taken and the
motion passed 4-0 with board members Green, Bediako, and Peirce absent.
November 16,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2
ADJOURNMENT
Board Action
A motion was made by board member Jones, seconded by board member Schwerin to adjourn the
meeting at 6:37 p.m. A vote was taken and the motion passed 4-0 with board members Green, Peirce,
and Bediako absent.
Grimes, Ch it
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Carole Ehrlich, ecretary