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01-11-2018 (Public Arts Advisory) Agenda Packet Public Art — Animal Shelter Artist Selection Panel CITY F WYLIE NOTICE OF MEETING Special Called Meeting Agenda January 11, 2018 — 6:00 pm Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas 75098 Kathryn Lily Courtney Committee Member Darlene Blakey Committee Member Chris Funk Committee Member Reverend Al Draper Committee Member Nancy Peirce Committee Member Mindy Manson Committee Member David Dahl Committee Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Selection Panel request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. PRESENTATION AND DISCUSSION ITEMS ❑ Presentation of Call for Artists for the Wylie Animal Shelter Public Art Project and Review of Jury Process with Café. (C. Ehrlich, Board Liaison) Presentation Public Art Coordinator, Carole Ehrlich will review the Call for Artists for the Wylie Animal Shelter and review the processes to jury online for artists wishing to submit for the project. January 11,2018 Wylie Animal Shelter Public Art Selection Panel Page 2 of 2 Special Called Meeting Agenda • Discussion regarding future dates for the selection process. (C. Ehrlich, Board Liaison) ADJOURNMENT CERTIFICATION I certlft that this Notice of Meeting was posted on this 5th day of January, 2018 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Public Arts Advisory Board CIT_ILV1 Y OF WYLIE AGENDA REPORT Meeting Date: January 11, 2018 Item Number: Discussion Item#1 Department: PAAB Board Liaison (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Fund 175 —Public Art Fund Date Prepared: January 5, 2018 Budgeted Amount: Exhibits: Subject Presentation of Call for Artists for the Wylie Animal Shelter Public Art Project and Review of Jury Process with Café. (C. Ehrlich, PAAB staff liaison) Recommendation Discussion Staff has prepared a call for artists for the next public art project. The Wylie Animal Shelter was approved for 2018 by the Public Arts Advisory Board members. This call will provide the location, theme, budget and submission information for artists wishing to apply. It will be through Café and be electronic for artist's submissions and viewing by the Selection Committee. Staff will demonstrate to the selection committee the process to view and score individual artists who submit applications for this project through Café. The process for the committee will begin the day after the submission deadline of January 22, 2018. Page 1 (:), ( 17,..57r1 • I77 64/ (i /Ilr Description of Public Art Project The Public Arts Advisory Board of the City of Wylie, Texas seeks to commission an original art work functionally, philosophically, and artistically integrated with the space for the Wylie Animal Shelter. The shelter houses stray cats, dogs and other animals. The shelter is set back from Hensley Lane with plans to eventually construct another structure fronting Hensley for adoption purposes; separating animals that qualify for adoption from those that require more care. Placement of the art piece will be adjacent to where the new construction will take place and just to the right of the drive going to the existing animal shelter. Art Space • Art should complement the architecture in scale and form and open spaces of the area • Artist responsibilities include base construction, lighting and oversight of installation • Art should be creative but conceptually accessible to the viewer • Art will be the focal point for community engagement • The theme for this project is, The Rescue Power of"Adoption" • Art should take into consideration children as well as adults frequenting the facility • Lighting should be (energy efficient preferred), and should be a significant element of the art/space • Art work must be durable and require minimal maintenance ❖ ART PLACEMENT OVERVIEW 1 ' F ____.. . . .. ' , , ea- +" - - ir' - I �_, h 1 p - r t1_,i.....i )..._i 1 kit.? \___ - - ,r.Alt _ • Animal Shelter Art Location . - _if t. k _.. _ sA - . OP 9. «2017 Google Hensie,,-' Budget — The budget for this project is $35,000. The fee includes: artist's fee, travel during fabrication and installation, engineering, materials, fabrication, transportation, documentation, insurance, permit fees (waived), and lighting. Artists must be able to work within the listed timeline for completion of the projects Selection Process — The Art Selection Panel will include 1-2 community members, 1-2 professional artists or experienced art coordinators, a representative from the Animal Shelter Advisory Board, 1 Public Art Board member. Submissions of qualifications will be reviewed by representatives of the Public Art Advisory Board, city staff and other professionals, and if necessary initially narrowed to semi-finalists. The Art Selection Panel will narrow the field to 2-3 finalists for the project. The finalists will be invited for an optional site visit, dialogue with the community, and if they wish, a period of time spent with staff. They will then be asked to develop a conceptual approach (Maquette) for the artwork and make a presentation in person of their proposal, for which they will be given an honorarium of $400. The Art Selection Panel will rank the finalists for recommendation to the Public Art Advisory Board, Staff and to the Wylie City Council. Upon approval, the artist will be awarded a contract. Timeline —These dates are subject to change 1/22/2018 Submissions due by 5pm, Central Time (not post marked) 2/19-2/22 Selection Panel Meets to choose 2-3 Art Finalists 3/10-3/16 Community Input Meeting and/or Finalists visit site Finalists asked to prepare concept proposals (maquette) 4/23-4/27 Finalists present proposals. Art Selection panel ranks finalists and recommends to Public Art Advisory Board 5/8-5/22 Approval by the Wylie City Council (including contract) Artist begins work. 10/25/2018 Final Art is installed (TBD by artist if timeline could be shortened) Submission Requirements Remit all submissions to: https://www.callforentry.org/festivals.php?apply=yes ✓ Letter of interest indicating interest in and potential approach to the project. The letter should provide a description of how your professional background relates to this art project. ✓ A current resume, per applicant, not to exceed 3,000 characters that highlights professional accomplishments, particularly as relates to this art project. Applicants working as a team will also be limited to 4,000 characters total. ✓ Images of previous, relevant work within the same budget and final cost. Maximum of 15 images. Please send each image as a .jpg and label with artist's last name, image number and image title. ✓ Annotated Image list, Including: image number, title, medium, dimensions, date, budget, location, commissioning agency (if applicable) and brief description if necessary. ✓ Three professional references including phone number and e-mail contact information. Please do not send specific proposals; the panel will not consider them. You may refer to completed artworks or projects submitted in your application that exemplify the aesthetic direction you might consider for the project if you are a finalist. Eligibility — The project(s) are open to all professional artists located in the continental U.S.A., age 18 and over, regardless of race, color, religion, national origin, gender, age, marital status, or physical or mental disability. Applications will be accepted only from artists whose work is being submitted in response to this RFQ. Applications submitted by third parties such as galleries,art consultants, family members etc. will not be considered. City of Wylie employees, as well as selection panelists and their immediate family members are not eligible for participation. Contact Information City of Wylie, Public Art Advisory Board, c/o Carole Ehrlich 300 Country Club Road, Building 100, Wylie, TX 75098 Questions? Please contact 972-516-6023 or 6020 Carole Ehrlich; e-mail - carole.ehrlich@wylietexas.gov CaFETM Quick Guide Last Modified:January 3, 2017 For Jurors Beginning December 18th, our new address will be: 1888 Sherman Street, Suite 375, Denver, CO 80203 The CaFETM Jury Scorecard First be sure that you are logging in at htto://admin.callforentrv.orq Enter your assigned login username and password. Note: If you don't have your login information or you cannot login, please contact the administrator of the arts organization that is sponsoring the call for whom you are a juror.They will be able to provide your login. How the scorecard is presented is selected at the organizer level and may not be available for the specific call you are a reviewing and judging. For example, a curated show may be using the Gallery Scorecard view which showcases 20 entry thumbnails per page. A public art commission may be using a Proiection Scorecard view which is a list format of up to 20 applications per page. C �.rF APPLICATION AND JURY ADIMtiNl5TRA11ON NOT YET LOGGED.N Please enter your administration username and password. Uxmame password Forgot Password? enter email actdre o 1221121 Step 1 Choose your event from the drop down menu. LOGOUT JURY Jury Administration Choose event CaFE Juror scorecard [-CHOOSE CURRENT EVENT CaFETM Quick Guide Last Modified:January 3, 2017 ► Step 2 Click a number in the table, as shown below, to begin your review. Note: Your scorecard may not include categories as shown in these examples. If Current Round:2 Number of Applications:10 03 DEMO Call for Artists ill Media V Step 1:Select your review preference "Preview Slideshow °Thumbnail Scorecard Slideshow Scorecard Step 2:Cbci a number in the table below to begin your review. You may switch review options at any time by selecting another preleranco. CATEGORY REMAIN#NG SCORED TOTAL. Drawing 0 2 2 Metals 0 2 2 New Medla 0 0 0 Painting 0 4 4 Photography 0 2 2 TOTAL. 0 10 10 Search by Application ID or Artist Name. Go Show Tagged Applications Only. Note:Jurors who are judging applications about the piece rather than the artist will see single image content instead of a grouping of artwork samples. • Preview Slideshow-Allows you to view images in slideshow formai but not score. • Slideshow Scorecard -Allows you to view the large images in a slideshow and score. • Thumbnail Scorecard -Mows you to view and enlarge thumbnail images and score. N. Step 3 You are now ready to start scoring. The Score Raking option is predetermined and set by the sponsoring organization. • Yes, No,and Maybe • 1 - 7 (1 being lowest and 7 being highest) • 1 - 20(1 being lowest and 20 being highest) Selecting Slideshow Scorecard will show a popup window that begins with the first image for the artist in the selected group of applications. Note:If the popup window does not appear, you may need to select the number from the table listed above. • Arrows indicate a move back or move forward action. • Place your mouse over the center of the image to click an "i"for information and the view image 2 CaFETM Quick Guide Last Modified:January 3, 2017 description. • For audio and video playback, place your mouse over the center of the image to click'play' button 11" .. 1 III k" •,t. .I. : i . — Iii ... , x • ; ,,........7. x _ . i Artist Name:Jessica CruCrunchM Artist ID:230500 Application 1D:790247 Sequential Application Number 1 of 1 Title:Kandinsky study for impoovisation Sequential Sample Number 1 of 1 Medium.di and canvas Dimensions:12 x 18'x 0- Art in Public Platys-No . Prfce'$2500.00 Year Completed:2012 Description: 11161111111111 .+.eaare.w.d a.. • Click View Questions and Answers to open a separate window of answers to custom questions such as resume, references, etc. • Once you have viewed all work samples, you will see the scorecard. Select the your score, make any comments, if necessary, and click SAVE THIS SCORE to move to the next entry. Tip: You may click "Save this Score" without scoring to move forward. CaFETM Quick Guide Last Modified-January 3, 2017 DEMO 2018 Call for Drawing 8 Painting Artwork Artist Citation Artist ID:230500 App ID:790247 Name:Jessica Gronich Statement: My soul shines through colors Cate;}o.y:Oil [Citation:View questions and answers Score: I Yes • No • Maybe Remove: ■ Delete this score Comments: L +its ..¢ . Kandinsky study for Improvisation 12-x16'x0' Price:$2,500 Rev ew Art st images Sequential Application Number.1 of 1 (unscored) Jump to Sequential Application Number wt3o: • Note: The preview slideshow will behave the same but will not have the scorecard after reviewing all images. Selecting Thumbnail Scorecard wilt show a popup window that shows the thumbnails of image or images submitted and the scorecard. Note:If the popup window does not appear,you may need to select the number from the table listed above. • Click the thumbnail images to enlarge. • After enlarging, you can setect the back and forward arrows to move to the next image, if necessary. • Place your mouse over the center of the image to click an "I"for information and the view image description. • For audio and video playback, place your mouse over the center of the image to click'play' button. • Click View Questions and Answers to open a separate window of answers to custom questions such as resume, references, etc. • Once you have viewed all work samples, you will see the scorecard. Select the your score, make any comments, if necessary, and click SAVE THIS SCORE to move to the next entry_ Tip:You may click "Save this Score" without scoring to move forward. 4 CaFETM Quick Guide Last Modified:January 3, 2017 Step 1:Woo your review,ixelarance Preview Sideshow OThutnenae Scorecard 'Sideshow Scc eatd Step 2:Cron•number in the mitteelw • * Jury Thumbnail Review You may swltdr mile* aptia=s at anifi" htt lladmin.califaren o adm n/dir u ! view_thumbnaita. h ?disci line=none&vlewScored=remainln... pa trY• � � rSr aPP_ P P R REMAINING DEMO 2016 Call for Public Art RFD Artist Citations Applications 5 Artist ID 208440 Search App ID 829604 Name Julia Alvarez Artist ID Statement Application ID Citation Vier con_ii n-id;l 1STIC,r Artist Name Score •Yes • No • Maybe • Show Tapped Apptlatlons• Remove • Delete this Score Comments (S)Aaplirxerns i IDS NAME Arch MOM Lister Park Virginia 1129604 Julia Alvarez . Northbridge • Bronze r Washington n 1. ;.; Stainless 9'x 3'x 24- Monument • Steel i Price':535,000'Li-fBronze ir {' i:., {'. 13'x24'x3' l Year2015. 21'a12'x0' )' L -. Price-525,000 _! Price:$15,000,000 Year.2014 Year 1656 Wooden Art Road of Sculpture Park *" Wood Planks Sculptures Powder-Coated 637021 Jae Alvarez c'"* 4'x 7•x 12' Bronze and - Steel Price 512,000 Granite ?r+�r ,24'x 50'x 0' - :x !Year 2010 12'x 6'x 4' �'-1 Price:$35,000 Price 565,000 Year.2015 Year 1983 629745 JohnAteml Sequential Application Number 1 of 5(unsrored} Jump to Sequential Application Number III 0 Gallery Scorecard will show a grid of 20 thumbnail images, with scoring options underneath the image. Note: this option is only available to calls that are jurying each image separately, rather than as a body of work. Note:If the grid does not appear,you may need to select the number from the table listed above. • Click the thumbnail images to enlarge. • After enlarging, you can select the back and forward arrows to move to the next image. • Place your mouse over the center of the image to click an "i"for information and the view image description. 5 CaFETM Quick Guide Last Modhfied: January 3, 2017 • X • Select the bubble for the score and hit Save Scores.To move to the next page of applications, hit the left and right arrows at the bottom of the page. Note:By hitting the Save Scores button the page will refresh. You can elect to hit the Save Scores button after scoring all applications on the page, though, your scores will not save until you hit Save Scores. Step 3: Begin scoring Oft,CNo0llry .0N ThMa be •Y.i.--414) Mom QX..i"'No'".Miyb. Gress i 'No'ThM1.y6. 7 r`•- II 7S C ,,Ye.ONo Maybe Ye. No Ms*, fN Ye. No mato 1#YC Scares _ I.20 par papa$ Pepe 1 of 1 I When using the Projection Scorecard you will not get a popup window,instead you wilr see a page with a list of up to 20 entries. 6 CaFETM Quick Guide Last Modified: January 3, 2017 • Click the thumbnail images to enlarge, if needed. • Click View Questions and Answers to open a separate window of answers to custom questions such as resume, references, etc. 0E110 2015 Cal for Fhot raphy Podlore Artist Clatlrn s Atta*:0 147301- ._. _. ...- - Ameralan ID 629660 Harm Makes Canon Category Analog Sara O O v O U 0 O :1 U O U U U O U O O Q O u 20 19 16 17 16 ii Si 11 12 SI SQ 5 6 7 6 5 1 7 2 1 Remove U Oedele this Scare Cormnanls URnGreen KJe1R "' Snake River ..T,T ._y ape Escape, • Lilted Media Color Photography Cater 7e35a0' Photography ra10 a0- Prca 5250 6'ai0't0' Year 2009 Pre'52.400 Year 2015 Pre:52,400 Year 2015 -71 Gceanscepe Wader 7M Twatre Escape Aposhos Coke Color Phalograpry Color ' • Photography 65110'a0' 10-•8`a0' e'a I0 a 0- Pres.52,400 Pros.5t 500 Year 2015 Year 2015 Pre.52,400 Year 2015 Ma110 750 A7pama=1A 756539 Name Rocky Vasquez Category Araks.; ClaSar Yew averMona and arsrer4 Score ] 0 t/ i 'J 0 0 0 U ti) i.) l:i O U u v 20 19 11 17 16 15 11 13 12 11 10 9 6 7 I 5 4 3 2 Remove U omele Ibis Sods Comments Survey fr' Amazon Homan/m.4Mo Summer Calera s `. Medium formal Carom PMlagrarcy . . ptr0lography Ry:GriWry 24'eltrai' 10'e Er 0' 24'a3'Jar Pros 15,0122 Pros 52.500 Prat 51 500 Year 2915 Year 2015 Year 2015 Nodan,i Envir nmental Art MadamColo� =11RoOdprau ard 7 Meda format apmy "9 Protection 6'x10'10' 24'.Ir.0' 30'a6'x0' Price S1,500 Prize Year 2015 Pros-5120,000 St20,000 Year 2013 Year 2015 7Y1 4rwr 1tl n44t1 • • To save and move forward, click Update Score at the bottom of the page. Important:You must click Update Scores or Updates Score and Return before leaving the webpage otherwise you will lose your scores and work. CaFETM Quick Guide Last Modified:January 3, 2017 wimp acorn and show next artists.or isixigte wow and flown to your score overview page. Online Scorecard Troubleshooting Tips No Media Samples Available • If you do not see any images, wait for the page of images to fully load, Some IE users may need to enable Compatibility View (the compatibility icon in the top-right corner in Internet Explorer browser.) In some cases the show administrator has elected to hide the work samples, in which case you can ask them to unhide them. Pop-up blockers,Javascript, cookies,and cache • The CaFE'M website uses pop-ups, Javascript, and cookies for some of its display features and operating functions. Your web browser must have these options enabled for the CaFETM website to operate smoothly. • If your computer is running slow, try clearing your web browser's temporarily stored cache of Internet files and history web pages. To learn how to do this click here. Works with Mac and PC • The CaFETM website scorecard works with both Mac and PC computers using current operating systems and modern web browsers. Supported web browsers Best viewed with most major desktop web browsers. The following desktop browsers are supported. • Firefox: current version • Safari: current version • Chrome:current version • Internet Explorer:versions 8, 9, 10 use with Compatibility View enabled. Internet Explorer Users:The CaFETM website may be used with Internet Exp#orer; however, some IE browser options will interfere with the features and functions of the CaFETM website.We recommend that you use Internet Explorer as a browser of last resort. Mobile users:The CaFETM website may be used with mobile devices; however, mobile users may experience inconsistent content display and variable page behavior. Understanding images and work samples • The artists who apply are responsible for digitizing and uploading their images. Quality control is left up to the user, as a result some images or media may appear with slight variations of quality based on the artist's skill with their preferred software. Contact CaFETM Support Need help? Start by contacting cafe@westaf.org Public Arts Advisory Board CIT_ILV1 Y OF WYLIE AGENDA REPORT Meeting Date: January 11, 2018 Item Number: Discussion Item#2 Department: PAAB Board Liaison (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: January 5, 2018 Budgeted Amount: Exhibits: Subject Discussion regarding future meeting dates for the Animal Shelter Selection Committee (C. Ehrlich, PAAB staff liaison) Recommendation Discussion Staff has prepared future dates that will be used to narrow the scored artists to three semi-finalists. These dates are by weeks preferred and individual dates must be scheduled within a timeframe good for all committee members. Staff and the committee will discuss those dates. Page 1 Budget — The budget for this project is $35,000. The fee includes: artist's fee, travel during fabrication and installation, engineering, materials, fabrication, transportation, documentation, insurance, permit fees (waived), and lighting. Artists must be able to work within the listed timeline for completion of the projects Selection Process The Art Selection Panel will include 1-2 community members, 1-2 professional artists or experienced art coordinators, a representative from the Animal Shelter Advisory Board, 1 Public Art Board member. Submissions of qualifications will be reviewed by representatives of the Public Art Advisory Board, city staff and other professionals, and if necessary initially narrowed to semi-finalists. The Art Selection Panel will narrow the field to 2-3 finalists for the project. The finalists will be invited for an optional site visit, dialogue with the community, and if they wish, a period of time spent with staff. They will then be asked to develop a conceptual approach (Maquette) for the artwork and make a presentation in person of their proposal, for which they will be given an honorarium of$400. The Art Selection Panel will rank the finalists for recommendation to the Public Art Advisory Board, Staff and to the Wylie City Council. Upon approval, the artist will be awarded a contract. Timeline These dates are subject to change 1/22/2018 Submissions due by 5pm, Central Time (not post marked) 2/19-2/22 Selection Panel Meets to choose 2-3 Art Finalists a a 3/10-3/16 Community Input Meeting and/or Finalists visit site 8) /1 Finalists asked to prepare concept proposals (sketch) 4/23-4/27 Finalists present proposals. Art Selection panel ranks finalists and recommends to Public Art Advisory Board 5/8-5/22 Approval by the Wylie City Council (including contract) ] a '6 Artist begins work. 10/25/2018 Final Art is installed (TBD by artist if timeline could be shortened) Submission Requirements Remit all submissions to: https://www.callforentry.org/festivals.php?apply=yes ✓ Letter of interest indicating interest in and potential approach to the project. The letter should provide a description of how your professional background relates to this art project.