Loading...
10-19-2017 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY F WYLIE NOTICE OF MEETING Regular Meeting Agenda Public Arts Advisory Board Wylie Arts Festival Sub-Committee Meeting October 19, 2017 — 6:00 p.m. Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas 75098 Lynn Grimes Chairman Lisa Green Vice Chairman Michael Schwerin Board Member Minerva Bediako Board Member Nancy Peirce Board Member Brooke Lopez Board Member Anita Jones Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wvlietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD 972.516.6026. CALL TO ORDER DISCUSSION ITEMS • Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison) October 19,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2 Executive Summary Staff will provide an update on the progress of artists Michael Szabo and John Davis and the fabrication designs of the three sites. Artist Michael Szabo has installed "Entwine" on September 27, 2017. It has been approved by Building Inspections and staff is requesting final approval by the board and final payment of$19,500 to the artist in the business item below. Prairie Crossing will be installed on or before the end of November 2017. Prairie Crossing has been relocated to a more suitable site and staff will report on that change. John Davis has revised his base plan and obtained a permit to build the base for his art piece. The sculpture of"Lift Off" is over half complete. Installation should be later this year. • Discussion regarding the Public Art Fund Budget for 2017-2018. Executive Summary Staff has requested a rundown of the funds within the Public Art Fund. Staff will provide a report on those funds and outstanding projects and programs scheduled currently and in the next year. • Discussion regarding the Wylie Arts Festival and board activities. Executive Summary Staff is requesting that the board provide a time schedule for workers and a board member to obtain volunteers and a list of times the volunteers will work. Below are suggested timelines for this event. All members are required to attend and work their specific times and solicit for volunteers. If a member is unable to attend the board member is responsible for providing two volunteers to work their schedule. Friday 5:30 pm —9:00 p.m. All board members and volunteers Saturday 6:00 a.m. — 12:30 p.m. Saturday 12:30 p.m. —7:30 p.m. Silent Auction All board members on duty will check vendors for sold items BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the September 21, 2017 Public Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison) October 19,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2 2. Consider and act upon approval of "Entwine" installed by Michael Szabo and authorize the final payment of$19,500 to the artist. Executive Summary Michael Szabo has installed Entwine and all work has been completed. Wylie Building Inspections Department has approved the piece and staff is asking for approval by the board and authorizing final payment of$19,500 to the artist. The board will make a trip to the art piece as part of the approval process during the meeting. ADJOURNMENT See below for information regarding the WAF Sub-Committee Meeting. SUB-COMMITTEE MEETING WYLIE ARTS FESTIVAL JURY The Jury Selection Panel for the Wylie Arts Festival will meet immediately after the PAAB Regular meeting to review and jury the WAF applicants. This meeting is open to the public and will be held in Council Chambers. CERTIFICATION I certify that this Notice of Meeting was posted on this 16th day of October 2017 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wvlietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Public Art Fund Balance Expenditures and Revenues FY 2017/2018 Based on budgeted information: $ 441,388 Current Cash Balance (As of 9-30-2017) + $ 53,650 FY 17-18 Budgeted Revenues (Hotel Funds, Wylie Arts Festival and Bluegrass on Ballard/Interest Income) - $ 150,500 FY 17-18 Budgeted Expenses (Wylie Art Festival, Bluegrass, 2 art projects $52,000 each) - $ 106,250 Additional Carry-Forward (Remainder of Entwine, Prairie Crossing, Lift Off) $ 238,288 Est. Cash Balance at 9/30/2018 tri Public Arts Advisory Board CITY OF WYLIE Minutes Regular Meeting August 17, 2017 — 6:00 p.m. Wylie Municipal Complex Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 CALL TO ORDER The meeting was called to order at 6:03 p.m. with the following PAAB members present: Lynn Grimes, Michael Schwerin, Minerva Bediako, Nancy Peirce, Brooke Lopez, Anita Jones, and Lisa Green (arrived at 6:30 p.m.) Board liaison Carole Ehrlich was also present. • Welcome new board member, Minerva Bediako Board members welcomed Minerva Bediako as a new board member. DISCUSSION ITEMS • Update regarding the 2016 Thoroughfare Public Art Projects. (C. Ehrlich, PAAB Liaison) Staff Comments PAAB Liaison Ehrlich reported the following: Artist Michael Szabo will be installing "Entwine" on September 27, 2017. We invite anyone wishing to view the installation to come by Site #1 at the Municipal Complex on the 27th. Prairie Crossing will be installed on or before the end of November 30, 2017. John Davis is revising his base plan to submit to the City and has completed over half of the sculpture "Lift Off". Installation should be later this year. • Discussion regarding LED items left from the Bluegrass on Ballard, July 1, 2017. Staff Comments September 21,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2 PAAB liaison Ehrlich reported she has been able to give the Parks and Recreation Department the items left from the Bluegrass. They have paid $375.00 for the products remaining and will sell them at their Glow in the Park during the Boo on Ballard event. • Update regarding the mosaic art wall at Fire Station #3. Staff Comments PAAB liaison Ehrlich reported the contractor has completed the repainting of the wall holding the "100 Years, A Visual History WFR" mosaic. Members can drop by the art site to see the improved wall. It is now a darker color to hinder the runoff damage from showing. • Update regarding the addition of an art piece of T. F. and Hattie Birmingham located at the Brown House. Staff Comments PAAB liaison Ehrlich reported the bronze sculpture of T. F. and Hattie Birmingham has been added to the Wylie Public Art Collection. She explained when the City purchased the Brown House; the statue was part of that purchase. This sculpture was created from a photo of the couple on their 50th wedding anniversary. It was fabricated by artist Jack Bryant (deceased) with the assistance of his son and daughter. It was placed there in honor of their son Ovid Birmingham who opened the Birmingham Trust giving annual scholarships to WISD students. Cost of the sculpture was $65,000. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the August 17, 2017 Public Arts Advisory Board Regular Meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Lopez, seconded by board member Jones to approve the PAAB minutes from August 17, 2017 as presented. A vote was taken and the motion passed 6-0 with board member Green absent. 2. Consider and act upon the appointment of the 2017 WAF jury panel. Executive Summary Each year the board takes volunteers to serve on the jury panel for the Wylie Arts Festival. This year Nancy Pierce, Lisa Green and Anita Jones have volunteered to serve. Formal action should be taken to place these volunteers in their positions September 21,2017 Wylie Public Arts Advisory Board Meeting Agenda Page 2 All meetings will be after the regular PAAB meeting or during the work day with 72 hour notice. Board Action A motion was made by board member Schwerin, seconded by board member Jones to appoint Anita Jones, Nancy Peirce, and Lisa Green to the 2017 WAF jury panel. A vote was taken and the motion passed 6-0 with board member Lisa Green absent. Board member Lisa Green arrived at 6:30 p.m. ADJOURNMENT A motion was made by board member Jones, seconded by board member Schwerin to adjourn the meeting at 6:35 p.m. A vote was taken and the motion passed 7-0. SUB-COMMITTEE MEETING WYLIE ARTS FESTIVAL JURY The Jury Selection Panel for the Wylie Arts Festival will meet immediately after the PAAB Regular meeting to review and jury the WAF applicants. This meeting is open to the public and will be held in Council Chambers. The newly appointed jury panel met at 6:40 p.m. to review the applications for the Wylie Arts Festival. They concluded the review at 8:15 p.m. Present were: Anita Jones, Nancy Peirce, Lisa Green and PAAB liaison Carole Ehrlich. Lynn Grimes, Chair Carole Ehrlich, Secretary Public Arts Advisory Board CIT_ILV1 Y OF WYLIE AGENDA REPORT Meeting Date: October 19, 2017 Item Number: Item#2 Department: PAAB Board Liaison (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Fund 175 —Public Art Fund Date Prepared: October 9, 2017 Budgeted Amount: Exhibits: Subject Consider and act upon approval of "Entwine" installed by Michael Szabo and authorize the final payment of$19,500 to the artist. (C. Ehrlich, PAAB staff liaison) Recommendation Motion to approve Thoroughfare Artwork "Entwine" installed by Michael Szabo and authorize the final payment of$19,500 to the artist. Discussion Michael Szabo has installed Entwine and all work has been completed. Wylie Building Inspections Department has approved the piece and staff is asking for approval by the board and authorizing final payment of $19,500 to the artist. The board will make a trip to the art piece as part of the approval process during the meeting. Page 1